Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| ORGANIZATION'S MISSION | FORM 990 - ORGANIZATION'S MISSION | THE ROTARY CLUB OF RENO EXISTS TO CREATE FELLOWSHIP AMONG BUSINESS, PROFESSIONAL AND CIVIC LEADERS THROUGH ACTIVITIES AND CHARITABLE PROJECTS. WE ADVANCE THE ROTARY AVENUES OF SERVICES INCLUDING CLUB, VOCATIONAL, COMMUNITY, YOUTH, AND INTERNATIONAL, TO MEANINGFULLY IMPROVE QUALITY OF LIFE IN THE TRUCKEE MEADOWS AND TO ADVANCE ROTARY'S WORLDWIDE GOALS. |
| SIGNIFICANT CHANGES TO ORGANIZATIONAL DOCUMENTS | FORM 990, PAGE 6, PART VI, LINE 4 | THE BYLAWS WERE AMENDED ON MARCH 10, 2011 TO REVISE HOW INDEDPENDENT CONTRACTORS ARE TO EVALUATED AND COMPENSATED; CHANGES IN NUMBER OF AVENUE OF SERVICES; AND EXPAND METHOD OF PROPOSING NEW MEMBERS. |
| DOCUMENTATION BY COMMITTEE | FORM 990, PAGE 6, PART VI, LINE 8B | THE COMMITTEES OF THE CLUB DO NOT HAVE THE AUTHORITY TO ACT. THE COMMITTEES RESEARCH AND PROVIDE INFORMATION AND DOCUMENTATION TO THE BOARD OF DIRECTORS WHO DO HAVE THE AUTHORITY TO ACT. |
| ORGANIZATION'S PROCESS USED TO REVIEW FORM 990 | FORM 990, PAGE 6, PART VI, LINE 11B | A DISCUSSION DRAFT OF FORM 990 IS DISTRIBUTED TO THE ENTIRE BOARD OF DIRECTORS. AFTER THE BOARD HAS REVIEWED THE FORM 990 AND CHANGES MADE, IF ANY,THEN THE FORM WILL BE APPROVED AT A BOARD MEETING AND SUBMITTED TO INTERNAL REVENUE SERVICE. |
| ENFORCEMENT OF CONFLICTS POLICY | FORM 990, PAGE 6, PART VI, LINE 12C | AT THE BEGINNING OF EACH FISCAL YEAR A STATEMENT IS PROVIDED TO EACH MEMBER OF THE BOARD FOR HE/SHE TO COMPLETE AND RETURN TO THE SECRETARY. |
| COMPENSATION PROCESS FOR TOP OFFICIAL | FORM 990, PAGE 6, PART VI, LINE 15A | IF THE BOARD OF DIRECTORS ENGAGES A SECRETARY AND/OR TREASURER ON A FEE BASIS, THE BOARD WILL COMPLETE A PERFORMANCE EVALUATION OF THE CONTRACTOR EACH YEAR PRIOR TO JUNE 30. THE PURPOSE OF THE EVALUATION WILL BE TO PROVIDE FEEDBACK TO THE CONTRACTOR ON PERFORMANCE AND TO ADJUST, AS MAY BE NECESSARY FROM TIME TO TIME, THE TERMS OF ENGAGEMENT. AN EXECUTIVE COMMITTEE OF THE BOARD SHOULD BE APPOINTED BY THE PRESIDENT AT THE BEGINNING OF EACH YEAR FOR PURPOSES OF CONDUCTING THE PERFORMANCE EVALUATION AT THE END OF THE YEAR AND SHOULD BE COMPOSED OF THE PRESIDENT, PRESIDENT-ELECT, TWO MEMBERS OF THE BOARD THAT ARE SERVING THEIR SECOND OR THIRD YEAR ON THE BOARD AND THE CHAIR OF THE RENO ROTARY FOUNDATION. THE EXECUTIVE COMMITTEE SHOULD REQUEST AND ACTIVELY SEEK INPUT FROM THE OTHER MEMBERS OF THE BOARD OF DIRECTORS PRIOR TO COMPLETING THE EVALUATION. AFTER SECURING INPUT FROM THE BOARD OF DIRECTORS, THE EXECUTIVE COMMITTEE WILL MEET WITH THE CONTRACTOR TO CONVEY THE RESULTS OF THE EVALUATION. THE RESULTS OF THE EVALUATION SHOULD BE SHARED WITH THE BOARD OF DIRECTORS IN EXECUTIVE SESSION. THE CONTRACTOR MAY CHOOSE TO BE PRESENT OR NOT WHEN THE REPORT IS PROVIDED TO THE BOARD. IN ALL OTHER RESPECTS, THE EVALUATION AND THE REPORT OF THE EXECUTIVE COMMITTEE ARE TO BE CONSIDERED CONFIDENTIAL. A RECORD OF THE EVALUATION SHOULD BE MAINTAINED AS A CLUB RECORD AND A COPY SHOULD BE PASSED FROM THE OUTGOING PRESIDENT TO THE INCOMING PRESIDENT. THE EXECUTIVE COMMITTEE OF THE BOARD OF DIRECTORS WILL PROVIDE THE BOARD OF DIRECTORS RECOMMENDATIONS CONCERNING COMPENSATION OR ADJUSTMENT OF COMPENSATION OF A CONTRACTOR. COMPENSATION OF THE SECRETARY AND/OR TREASURER IS TO BE ESTABLISHED BY THE ROTARY CLUB OF RENO BOARD OF DIRECTORS BASED ON RECOMMENDATIONS OF THE EXECUTIVE COMMITTEE AND OTHER INFORMATION THE BOARD OF DIRECTORS MAY HAVE AND WILL BE INCLUDED IN A CONTRACT, LETTER OF ASSIGNMENT OR AMENDMENT TO EITHER INSTRUMENT USED TO ESTABLISH THE TERMS AND CONDITIONS OF THE ENGAGEMENT. THE COMPENSATION ESTABLISHED BY THE BOARD OF DIRECTORS MAY NOT BE CHANGED EXCEPT BY SUBSEQUENT ACTION OF THE BOARD OF DIRECTORS. THE COMPENSATION ESTABLISHED BY THE BOARD OF DIRECTORS IS TO BE THE FULL AND COMPLETE COMPENSATION PROVIDED BY THE CLUB FOR THE SERVICES TO THE CLUB AND THE CLUB FOUNDATION. THE BOARD OF DIRECTORS MAY AUTHORIZE WORK NOT INCLUDED IN THE ENGAGEMENT CONTRACT OR LETTER OF ASSIGNMENT BUT SUCH ADDITIONAL WORK MUST BE MEMORIALIZED IN A SEPARATE STAND-ALONE DOCUMENT SPECIFYING SCOPE OF WORK AND COMPENSATION. |
| GOVERNING DOCUMENTS DISCLOSURE EXPLANATION | FORM 990, PAGE 6, PART VI, LINE 19 | SINCE THE ROTARY CLUB OF RENO IS A MEMBERSHIP ORGANIZATION, THE GOVERNING DOCUMENTS, CONFLICT OF INTEREST AND FINANCIAL STATEMENTS ARE MADE AVAILABLE TO THE CLUB'S MEMBERS NOT THE PUBLIC AT LARGE. |
| CHANGE IN FINANCIAL REVIEW PROCESS | FORM 990, PAGE 12, PART XII, LINE 2C | NO CHANGE |
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