Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | MEMBERS ARE OWNERS OF BURIAL RIGHTS. ALL INDIVIDUALS WHO PURCHASE BURIAL RIGHTS AND HAVE PAID IN FULL ARE ISSUED A DEED. OWNERSHIP OF THE BURIAL RIGHT PASSES IN ACCORDANCE WITH NYS LAW IF NOT SPECIFICALLY DEVISED IN A WILL OR BY COURT ORDER. | |
| FORM 990, PART VI, SECTION A, LINE 7A | THE CEMETERY HAS AN ANNUAL MEETING IN ACCORDANCE WITH NYS DIVISION OF CEMETERIES AND THE CEMETERY'S BY-LAWS. AT THIS MEETING, THE MEMBERS ELECT THE BOARD OF TRUSTEES SEATS WHOSE TERMS HAVE EXPIRED. EACH MEMBER/OWNER IS ENTITLED TO ONE VOTE. | |
| FORM 990, PART VI, SECTION A, LINE 7B | THE DECISIONS OF THE GOVERNING BODY ARE SUBJECT TO APPROVAL FROM THE MEMBERS. THE MEMBERS VOTE DURING THE ANNUAL MEETING. | |
| FORM 990, PART VI, SECTION B, LINE 11 | THE FORM 990 IS PREPARED BY THE CFO/TREASURER AND REVIEWED BY THE PRESIDENT AND INDEPENDENT CERTIFIED PUBLIC ACCOUNTING FIRM. SUBSEQUENT TO THOSE REVIEWS A DRAFT RETURN IS EMAILED OR MAILED TO THE FULL BOARD FOR REVIEW. BOARD MEMBERS WILL CONTACT THE TREASURER WITH ANY QUESTIONS OR COMMENTS. ONCE THE REVIEW BY THE BOARD MEMBERS IS COMPLETE, THE RETURN WILL BE FILED. | |
| FORM 990, PART VI, SECTION B, LINE 12C | DURING THE LAST BOARD MEETING OF THE YEAR, USUALLY HELD WITHIN THE MONTH OF DECEMBER, BOARD MEMBERS AND OFFICERS COMPLETE AND SIGN OFF ON THE CONFLICT OF INTEREST POLICY. THIS IS WHERE ANY CONFLICTS ARE DISCLOSED. ALL BOARD MEMBERS AND OFFICERS ARE AWARE OF THIS POLICY AND KNOW TO DISCLOSE ANY CONFLICTS THAT MAY ARISE OVER THE COURSE OF THE YEAR. A NEW CONFLICT OF INTEREST STATEMENT WOULD BE COMPLETED AND/OR UPDATED, IF NECESSARY. ALL POTENTIAL CONFLICTS ARE ADDRESSED BY THE BOARD AND MANAGEMENT ON A CASE BY CASE BASIS. | |
| FORM 990, PART VI, SECTION B, LINE 15 | THE COMPENSATION OF THE CEO/PRESIDENT OF THE CEMETERY IS REVIEWED AND DETERMINED BY THE BOARD OF TRUSTEES. THEY REVIEW AND COMPARE COMPENSATION PACKAGES OF SIMILAR POSITIONS AND REVIEW INDUSTRY GENERATED COMPENSATION SURVEYS. THE PRESIDENT OF THE CEMETERY REVIEWS INDUSTRY GENERATED COMPENSATION SURVEYS, AND MAKES INQUIRIES OF OTHER LOCAL CEMETERIES FOR THE OFFICERS AND KEY EMPLOYEE POSITIONS. THE PRESIDENT HAS THE AUTHORITY FROM THE BOARD TO ESTABLISH COMPENSATION FOR THE OTHER OFFICERS AND KEY EMPLOYEES. | |
| FORM 990, PART VI, SECTION C, LINE 19 | THE PRESIDENT AND THE SECRETARY MAINTAIN THE GOVERNING DOCUMENTS AND CONFLICT OF INTEREST POLICY. THE TREASURER MAINTAINS ALL FINANCIAL RECORDS. THE FORM 990 IS MADE AVAILABLE TO THE GENERAL PUBLIC UPON REQUEST. ADDITIONALLY, AT THE ANNUAL MEETING, A SUMMARY OF THE OPERATING RESULTS ARE PRESENTED AND THE AUDITED FINANCIAL STATEMENTS ARE AVAILABLE FOR REVIEW, WITH COPIES OF THE FINANCIAL STATEMENTS GIVEN TO ALL LOT OWNERS/MEMBERS PRESENT AT THE MEETING. | |
| FORM 990, PART VII, SECTION A, COLUMN B | ESTIMATE OF THE AVERAGE HOURS PER WEEK (IF ANY) DEVOTED TO RELATED ORGANIZATION. THREE OF THE WOODLAWN CEMETERY BOARD TRUSTEES ARE ALSO BOARD MEMBERS OF THE RELATED 501(C)(3) ORGANIZATION, FRIENDS OF THE WOODLAWN CEMETERY, INC. THE BOARD MEMBERS ARE RICARDO R. FERNANDEZ, E.THOMAS WILLIAMS, JR., AND RUTH ABRAM, THEY AVERAGE ABOUT ONE AND A QUARTER HOURS PER WEEK. BRIAN SAHD IS THE EXECUTIVE DIRECTOR OF FRIENDS OF THE WOODLAWN CEMETERY, INC. HE DEVOTES 100% OF HIS TIME TO THAT POSITION, AN AVERAGE OF 37.5 HOURS PER WEEK. HIS COMPENSATION IS PAID BY THE WOODLAWN CEMETERY AND IS REIMBURSED TO THE CEMETERY FROM FRIENDS OF THE WOODLAWN CEMETERY, INC. THE PRESIDENT OF THE WOODLAWN CEMETERY, JOHN P. TOALE, JR. IS ALSO ON THE BOARD OF FRIENDS OF THE WOODLAWN CEMETERY, INC. HE DEVOTES ON AVERAGE AN HOUR PER WEEK. THE TREASURER OF THE WOODLAWN CEMETERY, KATHLEEN DORAN, HELPS TO COMPILE THE FINANCIAL RECORDS OF FRIENDS OF THE WOODLAWN CEMETERY, INC. SHE DEVOTES ON AVERAGE A HALF-HOUR PER WEEK. | |
| CHANGES IN NET ASSETS OR FUND BALANCES: | FORM 990, PART XI, LINE 5: | NET UNREALIZED GAINS ON INVESTMENTS: 9,434,626. POST RETIREMENT AND PENSION BENEFITS LIABILITY ADJUSTMENT 34,123. NET CHANGE IN TRUST PRINCIPAL 126,335. MUTUAL FUND CAPITAL GAIN 87,514. PROVISION FOR UNION WITHDRAWL LIABILITY -852,704. SITE REMEDIATION -1,608,360. TOTAL TO FORM 990, PART XI, LINE 5: 7,221,534. |
| FORM 990, PART XII, LINE 2C | THE FINANCIAL STATEMENTS OF THE CEMETERY ARE AUDITED ANNUALLY BY AN INDEPENDENT CERTIFIED PUBLIC ACCOUNTING FIRM THAT IS ENGAGED BY THE CEMETERY'S AUDIT COMMITTEE. THE AUDIT COMMITTEE MEETS WITH THE INDEPENDENT AUDITORS PRIOR TO THEIR ENGAGEMENT TO REVIEW THE TERMS OF AN ENGAGEMENT LETTER. AT THE CONCLUSION OF THE AUDIT, THE AUDIT COMMITTEE AGAIN MEETS WITH THE INDEPENDENT AUDITORS TO REVIEW THE AUDITED FINANCIAL STATEMENTS, THE AUDITORS REQUIRED COMMUNICATION TO THOSE CHARGED WITH GOVERNANCE AND MANAGEMENT LETTER. THIS PROCESS HAS BEEN IN PLACE AND HAS NOT CHANGED FROM THE PREVIOUS YEAR. | |
| FORM 990, PART VI, SECTION B, LINE 14 | THE CEMETERY DOES NOT HAVE A FORMAL WRITTEN DOCUMENT RETENTION AND DESTRUCTION POLICY. THE CEMETERY FOLLOWS THE RETENTION SCHEDULE FOR BUSINESS RECORDS AS PROVIDED TO THEM FROM AN INDEPENDENT CERTIFIED PUBLIC ACCOUNTING FIRM. THE CEMETERY PLANS ON DEVELOPING AND WRITING A FORMAL POLICY FOR BOTH PAPER AND ELECTRONIC DOCUMENTS. | |
| RESTRICTIONS ON NET ASSETS | FORM 990, PART X, LINES 27, 28 AND 29 | THE CEMETERY MAINTAINS FUNDS THAT ARE RESTRICTED BY NEW YORK STATE LAW FOR THE PERPETUAL CARE OF THE CEMETERY (PERMANENT MAINTENANCE AND COMMUNITY MAUSOLEUM FUNDS) AND FUNDS RESTRICTED FOR THE CARE OF SPECIFIC GRAVES, LOTS OR PARTS THEREOF WHICH THROUGH DECEMBER 31, 2008 HAD BEEN REFLECTED ON THE CEMETERY'S FINANCIAL STATEMENTS AS TEMPORARILY AND PERMENENTLY RESTRICTED NET ASSETS. IN 2009, IT WAS DETERMINED THAT THESE FUNDS, THOUGH RESTRICTED BY NEW YORK STATE LAW, WERE NOT RESTRICTED NET ASSETS AS DEFINED BY GENERALLY ACCEPTED ACCOUNTING PRINCIPALS. AS SUCH, THESE NEW YORK STATE RESTRICTED NET ASSETS ARE NOW INCLUDED ON LINE 27 OF PART X. |
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