Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | THE ORGANIZATION HAS MEMBERS WHO ELECT THE MEMBERS OF THE GOVERNING BODY, AND WHO APPROVE SIGNIFICANT DECISIONS OF THE GOVERNING BODY. | |
| FORM 990, PART VI, SECTION A, LINE 7A | A NOMINATING COMMITTEE IS ELECTED ANNUALLY BY THE BOARD OF GOVERNORS. THE NOMINATING COMMITTEE MAKES NOMINATIONS ANNUALLY FOR MEMBERS OF THE BOARD OF GOVERNORS AND BIANNUALLY FOR OFFICERS, AT LEAST THREE WEEKS PRIOR TO THE ANNUAL MEETING. NOMINATIONS MAY ALSO BE MADE BY VOTING MEMBERS OF THE ORGANIZATION. AT THE ANNUAL MEETING THE VOTING MEMBERS OF THE ORGANIZATION ELECT THE OFFICERS AND REQUIRED NUMBER OF MEMBERS OF THE BOARD OF GOVERNORS. | |
| FORM 990, PART VI, SECTION A, LINE 7B | ANY CHANGES TO THE ORGANIZATION'S BY-LAWS MUST BE APPROVED BY A MAJORITY OF THE VOTING MEMBERS. IN ADDITION, ANY SIGNIFICANT IMPROVEMENTS TO THE CLUBHOUSE OR GROUNDS MUST BE APPROVED BY THE VOTING MEMBERS OF THE ORGANIZATION. FINALLY, AS EXPLAINED FOR PART VI, SECTION A, ITEM 7A, THE VOTING MEMBERS OF THE ORGANIZATION ELECT THE MEMBERS OF THE BOARD OF GOVERNORS, AS WELL AS THE OFFICERS OF THE BOARD. | |
| FORM 990, PART VI, SECTION A, LINE 8B | THE ORGANIZATION HAS VARIOUS COMMITTEES THAT MEET AT VARIOUS TIMES TO DISCUSS OPERATIONS. SOME OF THESE MEETINGS MAY BE INFORMAL AND DO NOT ALWAYS RESULT IN DOCUMENTATION OF MEETING RESULTS WITH FORMAL WRITTEN MINUTES. HOWEVER, ANY DECISIONS MADE BY THE COMMITTEES REQUIRE APPROVAL BY THE BOARD OF GOVERNORS. AS SUCH, COMMITTEE ACTIONS ARE REPORTED AT THE BOARD OF GOVERNORS MEETINGS AND DOCUMENTED IN THE MINUTES OF THE BOARD OF GOVERNORS' MEETINGS. | |
| FORM 990, PART VI, SECTION B, LINE 11 | THE ORGANIZATION'S 990 WAS REVIEWED BY THE CLUB CONTROLLER AND TREASURER PRIOR TO IT BEING FILED WITH THE IRS. | |
| FORM 990, PART VI, SECTION B, LINE 12 | WHILE THE ORGANIZATION DOES NOT MAINTAIN A WRITTEN CONFLICT OF INTEREST POLICY, A RESOLUTION WAS PASSED PERMITTING MEMBERS AN OPPORTUNITY TO BID ON CONTRACTS WITH THE ORGANIZATION. WHEN THIS OCCURS, BIDS ARE ALSO OBTAINED FROM OTHER VENDORS. THE ORGANIZATION SELECTS THE BID BASED ON WHAT AGREEMENT BEST SERVES ITS NEED, WITHOUT REGARD TO WHO THE BID IS FROM. AS OF THE FILING OF THIS RETURN, THE ORGANIZATION IS MAKING EFFORTS TO ESTABLISH A FORMAL WRITTEN CONFLICT OF INTEREST POLICY. | |
| FORM 990, PART VI, SECTION B, LINE 15 | FOR THE ORGANIZATION'S FOUR MANAGERS -- CLUBHOUSE MANAGER, CONTROLLER, GOLF COURSE SUPERINTENDENT AND GOLF PROFESSIONAL -- THE PROCESS OF DETERMINING COMPENSATION IS DONE AT THE BOARD OF GOVERNORS LEVEL. BOTH THE GOLF PROFESSIONAL AND THE GOLF COURSE SUPERINTENDENT HAVE CONTRACTS WITH COMPENSATION LEVELS NEGOTIATED FOR THE SPECIFIC YEAR OF THE CONTRACT. THEY BOTH RECEIVE ANNUAL PERFORMANCE REVIEWS FROM THE SPECIFIC GOVERNORS THEY REPORT TO AS WELL AS FROM THE OFFICERS OF THE BOARD OF GOVERNORS. THE CONTROLLER AND CLUBHOUSE MANAGER ARE NOT CONTRACTUAL EMPLOYEES BUT ARE CONSIDERED EQUALS WITH THE OTHER TWO PROFESSIONALS. AS SUCH, BOTH RECEIVE ANNUAL PERFORMANCE REVIEWS BY THE OFFICER OF THE BOARD OF GOVERNORS THEY REPORT TO, AT WHICH TIME ANY ADJUSTMENTS TO COMPENSATION AMOUNTS ARE MADE. ALL ADJUSTMENTS TO COMPENSATION FOR THE MANAGEMENT TEAM MUST BE APPROVED BY THE BOARD OF GOVERNORS WHEN THE FINAL BUDGET IS VOTED ON. FOR ALL OTHER EMPLOYEES, ANNUAL PERFORMANCE EVALUATIONS ARE DONE BY THE MANAGER THE EMPLOYEE REPORTS TO. THE MANAGER MAKES ANY RECOMMENDATIONS FOR COMPENSATION ADJUSTMENTS OF THESE EMPLOYEES TO THE BOARD OF GOVERNORS, WHO IS RESPONISBLE FOR APPROVAL. | |
| FORM 990, PART VI, SECTION C, LINE 18 | THE ORGANIZATION'S FORM 1023, AND 990 ARE AVAILABLE UPON WRITTEN REQUEST, BY APPOINTMENT ONLY. | |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ORGANIZATION'S GOVERNING DOCUMENTS AND FINANCIAL STATEMENTS ARE AVAILABLE TO MEMBERS AT ALL TIMES AND TO THE PUBLIC UPON WRITTEN REQUEST. SUCH DOCUMENTS MAY BE REVIEWED BY APPOINTMENT ONLY. | |
| FORM 990, PART XI, ITEM 2C | THE ORGANIZATION'S BOARD OF GOVERNORS HAS DIRECT OVERSIGHT AND RESPONSIBILITY FOR SELECTION OF THE ITS OUTSIDE CPA, AS WELL AS ITS ANNUAL FINANCIAL STATEMENT AUDIT. THERE WAS NO CHANGE IN THIS PROCESS FROM THE PRIOR YEAR. | |
| COMPENSATION OF GOLF PROFESSIONAL | PART VII, SECTION A & SECTION B | JAMES DIMARINO PROVIDES SERVICES TO THE ORGANIZATION AS A GOLF PROFESSIONAL AND AS SUCH IS CONSIDERED AN EMPLOYEE. MR. DIMARINO ALSO OPERATES THE INDEPENDENTLY RUN PRO SHOP ON THE ORGANIZATION'S PREMISES, FOR WHICH HE IS CONSIDERED AN INDEPENDENT CONTRACTOR. THE PRO SHOP PROVIDES MERCHANDISE TO THE ORGANIZATION'S MEMBERS AND THEIR GUESTS. TYPICALLY, NO CASH IS EXCHANGED IN THE PRO SHOP FOR MEMBER PURCHASES. INSTEAD, PURCHASES ARE REFLECTED ON EACH MEMBERS MONTHLY STATEMENT ISSUED BY THE ORGANIZATION. THE ORGANIZATION REIMBURSES MR. DIMARINO FOR ALL MEMBER'S PURCHASES IN THE PRO SHOP WHEN THE MEMBER REMITS PAYMENT ON HIS/HER MONTHLY STATEMENT. ALL REIMBURSEMENTS FROM THE ORGANIZATION TO MR. DIMARINO FOR ALL PRO SHOP TRANSACTIONS ARE REPORTED ON A 1099-MISC. THE AMOUNT REFLECTED IN PART VII, SECTION A FOR MR. DIMARINO INCLUDES BOTH HIS W-2 REPORTABLE COMPENSATION AND THE AMOUNT REPORTED ON THE 1099-MISC ISSUED TO HIM FOR 2010. THE AMOUNT REPORTED IN PART VII, SECTION B REPRESENTS THE AMOUNT OF REIMBURSEMENTS FROM THE ORGANIZATION TO MR. DIMARINO FOR MEMBER TRANSACTIONS IN THE PRO SHOP DURING THE CURRENT FISCAL YEAR. |
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