Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | INDIVIDUALS, FIRMS, CORPORATIONS, INSTITUTIONS OR ASSOCIATIONS SUBSCRIBING TO THE PURPOSES OF THE ASSOCIATION AS HEREINBEFORE STATED, UPON PRESENTATION OF A SIGNED APPLICATION, IN A FORM PRESCRIBED BY THE BOARD OF DIRECTORS, MAY BE ELECTED TO MEMBERSHIP IN THE ASSOCIATION ON APPROVAL OF SUCH APPLICATION BY THE BOARD OF DIRECTORS. | |
| FORM 990, PART VI, SECTION A, LINE 7A | MEMBERSHIP IN THE ASSOCIATION SHALL BE DIVIDED INTO THE FOLLOWING CLASSIFICATIONS: 1. INDIVIDUAL MEMBERSHIPS: INDIVIDUALS MAY BE GRANTED MEMBERSHIP WHEN APPROVED BY THE BOARD OF DIRECTORS UPON PAYMENT OF ANNUAL DUES AND SHALL BE ENTITLED TO ONE VOTE AT ALL MEETINGS OF THE ASSOCIATION. (AN INDIVIDUAL EMPLOYING ONE, BUT NO MORE THAN ONE, PERSON IS ENTITLED TO ONE INDIVIDUAL MEMBERSHIP.) 2. FIRM OR CORPORATION MEMBERSHIPS: A FIRM OR CORPORATION HAVING 2 OR MORE EMPLOYEES MAY BE GRANTED MEMBERSHIP WHEN APPROVED BY THE BOARD OF DIRECTORS UPON PAYMENT OF ANNUAL DUES. SUCH FIRM OR CORPORATION SHALL BE ENTITLED TO APPOINT ONE REPRESENTATIVE WHO SHALL BE ENTITLED TO ONE VOTE AT ALL MEETINGS OF THE ASSOCIATION; AND TO APPOINT ADDITIONAL REPRESENTATIVES, WITHOUT VOTING POWER, AS MAY BE AUTHORIZED BY THE BOARD OF DIRECTORS. 3. INSTITUTION OR ASSOCIATION MEMBERSHIPS: AN INSTITUTION OR ASSOCIATION ORGANIZED NOT-FOR-PROFIT MAY BE GRANTED MEMBERSHIP WHEN APPROVED BY THE BOARD OF DIRECTORS UPON PAYMENT OF ANNUAL DUES AND SHALL BE ENTITLED TO ONE VOTE AT ALL MEETINGS OF THE ASSOCIATION, INCLUDING ITS ANNUAL MEETING. | |
| FORM 990, PART VI, SECTION A, LINE 7B | THE ASSOCIATION'S BY-LAWS MAY BE AMENDED AT ANY REGULAR OR SPECIAL MEETING OF THE ASSOCIATION UPON AFFIRMATIVE VOTE OF TWO-THIRDS OF THE MEMBERS PRESENT AND VOTING, PROVIDING THAT A COPY OF THE PROPOSED AMENDMENT SHALL HAVE BEEN MAILED WITH THE NOTICE OF THE MEETING TO EACH MEMBER OF THE ASSOCIATION AT LEAST TEN DAYS PRIOR TO THE DATE OF SAID MEETING. AMENDMENTS TO THESE BY-LAWS MAY BE PROPOSED BY THE BOARD OF DIRECTORS OR BY ANY TWENTY-FIVE (25) MEMBERS OF THE ASSOCIATION. THE BOARD OF DIRECTORS SHALL HAVE THE BY-LAWS TO INTERPRET THESE BY-LAWS AND THEIR DECISION IN ALL CASES SHALL BE FINAL. ALL MATTERS NOT SPECIFICALLY COVERED HEREIN SHALL BE UNDER THE CONTROL AND DETERMINATION OF THE BOARD OF DIRECTORS. | |
| FORM 990, PART VI, SECTION B, LINE 11 | THE FORM 990 IS REVIEWED BY THE ASSOCIATION'S PRESIDENT AND IS AVAILABLE TO THE GOVERNING BODY BEFORE IT IS FILED. | |
| FORM 990, PART VI, SECTION B, LINE 12C | THE WESTCHESTER COUNTY ASSOCIATION ADOPTED A CONFLICT OF INTEREST POLICY IN DECEMBER 2010. BOARD MEMBERS DISCLOSE IN WRITING TO THE EXECUTIVE COMMITTEE IF THEY, OR ANY MEMBER OF THEIR IMMEDIATE FAMILIES, OR ANY ORGANIZATION WITH WHICH THEY ARE AFFILIATED, PRESENTLY TRANSACT BUSINESS WITH THE WESTCHESTER COUNTY ASSOCIATION ORGANIZATION OR MIGHT REASONABLY BE EXPECTED TO DO SO IN THE FUTURE. BOARD MEMBERS WITH SUCH RELATIONSHIPS ARE BE ELIGIBLE TO VOTE ON MATTERS DIRECTLY PERTAINING TO THE BUSINESS TO BE TRANSACTED WITH THE IDENTIFIED PERSON OR ORGANIZATION OR ON ISSUES THAT MAY RESULT IN ANY BENEFIT INURING TO THE BENEFIT OF THE IDENTIFIED PERSON OR ORGANIZATION. THE BOARD MEMBERS ARE REQUIRED TO ANNUALLY SIGN THE CONFLICT OF INTEREST STATEMENT AT THE FIRST BOARD OF DIRECTORS MEETING OF THE YEAR. | |
| FORM 990, PART VI, SECTION B, LINE 15 | THE EXECUTIVE COMMITTEE OF THE WESTCHESTER COUNTY ASSOCIATION APPOINTS A COMPENSATION COMMITTEE TO REVIEW OF THE PRESIDENT OF THE WESTCHESTER COUNTY ASSOCIATION'S COMPENSATION. THE COMPENSATION COMMITTEE IS COMPRISED OF THE CHAIRMAN, THE IMMEDIATE PAST CHAIRMAN, THE TREASURER AND (1) ONE BOARD MEMBER. THEY DETERMINE THE COMPENSATION PACKAGE AFTER A REVIEW OF COMPENSATION PAID BY OTHER SIMILAR ORGANIZATIONS IN THE REGION AND HAVE A CONTRACT CREATED. THE PROPOSED COMPENSATION PACKAGE IS REVIEWED AND VOTED ON BY THE FULL EXECUTIVE COMMITTEE. UPON APPROVAL, IT IS PRESENTED TO THE PRESIDENT OF THE ORGANIZATION. AT THIS TIME THE ASSOCIATION DOES NOT HAVE ANY OTHER OFFICERS OR KEY EMPLOYEES. | |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ASSOCIATION'S GOVERNING DOCUMENTS AND FINANCIAL STATEMENTS ARE AVAILABLE TO THE PUBLIC UPON REQUEST. | |
| OVERSIGHT PROCESS HAS NOT CHANGED FROM THE PREVIOUS YEAR. | FORM 990, PART XI, LINE 2C | THE ASSOCIATION HAS A FINANCE COMMITTEE THAT CONSISTS OF WCA MEMBERS, WCA STAFF AND THE WCA TREASURER. THE COMMITTEE MEETS QUARTERLY TO REVIEW THE INTERNAL BOOKS AND RECORDS. THE COMMITTEE SELECTS THE AUDIT FIRM ON AN ANNUAL BASIS. |
| E-FILE REJECTION 11-15-11 | THIS TAX RETURN WAS E-FILED AND SUBMITTED TIMELY ON NOVEMBER 15, 2011. THE TAX RETURN WAS REJECTED ON 11-15-11, CODE: F990-902. THE IRS WAS CONTACTED ON 11-16-11 AND MS. YORK (AGENT #1758280) ASSIGNED A CASE NUMBER - 2593728 FOR THE TAX RETURN TO BE "FIXED" IN THE IRS SYSTEM. ON 11-28-11, IRS AGENT LEFT VOICEMAIL THAT THE TAX RETURN HAS BEEN UPDATED IN THE IRS SYSTEM AND TO RE-SUBMIT ELECTRONICALLY THE TAX RETURN. SHE ADVISED TO ATTACH A "REASONABLE CAUSE" STATEMENT AND REFER TO CASE NUMBER #2593728. |
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