Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| FORM 990, PART VI, SECTION A, LINE 3 | SDTA HAS ENGAGED SDADA SERVICES, INC. TO PROVIDE MANAGEMENT SERVICES. AS PART OF THE MANAGEMENT AGREEMENT, SDTA IS RESPONSIBLE FOR 50% OF ACTUAL THE PRESIDENT'S COMPENSATION AND BENEFITS INCURRED BY SDADA SERVICES, INC. | |
| FORM 990, PART VI, SECTION A, LINE 6 | ALL MEMBERS OF THE SOUTH DAKOTA TRUCKING ASSOCIATION HAVE EQUAL RIGHTS AND PRIVILEGES, AND EACH MEMBER IS REQUIRED TO PAY ANNUAL MEMBERSHIP FEES. ASSOCIATE MEMBERS SHALL BE ANY PERSON, FIRM OR CORPORATION WHICH IS ENGAGED IN THE MANUFACTURE OR DISTRIBUTION OF PRODUCTS USED IN OR SUPPLIES SERVICES OF ANY NATURE TO THE MOTOR CARRIER INDUSTRY. | |
| FORM 990, PART VI, SECTION A, LINE 7A | THE BOARD MEMBERS ARE NOMINATED BASED ON NUMBER OF UNITS OPERATED, TYPE OF COMMODITY HAULED AND/OR BY GEOGRAPHICAL LOCATION OF THE MEMBERS BUSINESS. ASSOCIATE MEMBERS ARE ALSO ALLOWED TO BE ELECTED AS DIRECTORS. BOARD MEMBERS ARE ELECTED AT THE ANNUAL MEETING BY THOSE PRESENT. A NOMINATING COMMITTEE OF THREE NON-BOARD MEMBERS RECRUITS A SLATE OF DIRECTORS TO BE ELECTED AT THE ANNUAL MEETING OF THE MEMBERSHIP. | |
| FORM 990, PART VI, SECTION A, LINE 7B | ALL DECISIONS THAT AFFECT THE FINANCIAL OR POLITICAL STABILITY OF THE ORGANIZATION WOULD BE REFERRED TO MEMBERSHIP BY WRITTEN BALLOT. ALL MEMBERS RECEIVE ONE VOTE. | |
| FORM 990, PART VI, SECTION A, LINE 8B | THE ORGANIZATION DOES NOT HAVE ANY COMMITTEES WITH AUTHORITY TO ACT ON BEHALF OF THE GOVERNING BODY. | |
| FORM 990, PART VI, SECTION B, LINE 11 | THE PRESIDENT, CHAIRMAN AND COMPTROLLER WILL REVIEW THE 990 IN DETAIL. AFTER THEIR REVIEW, THE 990 IS PROVIDED TO EACH BOARD MEMBER VIA EMAIL. THE PRESIDENT PRESENTS THE 990 TO THE BOARD OF DIRECTORS AT THE MEETING HELD PRIOR TO ITS FILING IF SO REQUESTED BY ANY BOARD MEMBER. WHETHER PRESENTED IN A MEETING OR NOT, THE 990 IS NOT FILED UNTIL EACH BOARD MEMBER HAS BEEN GIVEN A COPY OF IT AND GIVEN AMPLE TIME TO REVIEW IT. | |
| FORM 990, PART VI, SECTION B, LINE 12C | ALL BOARD MEMBERS AND KEY EMPLOYEES ARE COVERED BY THE POLICY. ALL REPORTS RECEIVED BY THE PRESIDENT ARE INVESTIGATED AND DISCUSSED WITH THE ASSOCIATION'S CHAIRMAN BEFORE A DETERMINATION IS MADE ON WHETHER A POTENTIAL CONFLICT EXISTS. THE PRESIDENT ALONG WITH THE CHAIRMAN THEN DETERMINES IF THE CONFLICT OFFICIALLY EXISTS; HOWEVER, IF THE CONFLICT INVOLVES THE PRESIDENT OR CHAIRMAN, THE BOARD WOULD THEN BE THE DETERMINING ENTITY. AFTER A CONFLICT IS IDENTIFIED, IT IS DOCUMENTED ALONG WITH THE ARRIVED AT SOLUTION TO THE CONFLICT AND THAT MEMBER MUST ABSTAIN FROM VOTING ON THE MATTER. | |
| FORM 990, PART VI, SECTION B, LINE 15A | COMPENSATION FOR THE SDTA PRESIDENT IS DETERMINED COOPERATIVELY BY THE SDTA EXECUTIVE BOARD, SDADA SERVICES, INC. EXECUTIVE BOARD AND SOUTH DAKOTA AUTOMOBILE DEALERS ASSOCIATION EXECUTIVE BOARD. AS PART OF THE MANAGEMENT CONTRACT WITH SDADA SERVICES, SDTA IS RESPONSIBLE FOR 50% OF PRESIDENT'S COMPENSATION. SDTA'S SHARE OF THE PRESIDENT'S COMPENSATION IS INCLUDED IN MANAGEMENT FEES REPORTED IN PART VII SECTION B. | |
| FORM 990, PART VI, SECTION C, LINE 19 | THE GOVERNING DOCUMENTS ARE AVAILABLE UPON REQUEST AT THE ADMINISTRATIVE OFFICE. | |
| FORM 990, PART VI, SECTION B, LINE 13 AND 14: THE ORGANIZATION IS IN THE PROCESS OF ADOPTING A WHISTLEBLOWER POLICY AND WRITTEN DOCUMENT RETENTION AND DESTRUCTION POLICY. THESE POLICIES WILL BE IN PLACE BY THE END OF FISCAL YEAR JUNE 30, 2012. | ||
| FORM 990, PART VII, SECTION A: COMPENSATION PROVIDED IN PART VII FOR THE PRESIDENT IS 100% OF THE COMPENSATION PAID TO THE PRESIDENT BY AN UNRELATED MANAGEMENT COMPANY, SDADA SERVICES INC. |
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