Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| Form 990, Part VI, Section A, line 3 | MANAGEMENT DUTIES ARE PERFORMED BY THE RELATED MANAGEMENT COMPANY, COOPERATIVE ALLIANCE MANAGEMENT (CAM). JAY JACOBSON AND BRUCE GARBER ARE EMPLOYED BY CAM. THEY ACT AS THE MANAGER AND CFO FOR DAKOTA VALLEY ELECTRIC COOPERATIVE, INC AND NORTHERN PLAINS ELECTRIC COOPERATIVE, INC. CAM HAS AN INTERNAL HIRING PROCESS IN PLACE FOR THE SELECTION OF THE MANAGER AND CFO. THE BOARDS OF DAKOTA VALLEY AND NORTHERN PLAINS EACH SEPARATELY ADDRESS ANY QUESTIONS OR PROCEDURES ASSOCIATED WITH THE MANAGER AND CFO EMPLOYED BY CAM AND INSTRUCT THEIR CAM DIRECTOR REPRESENTATIVES. THE TWO CAM DIRECTOR REPRESENTATIVES FROM EACH BOARD WILL THEN MEET TO DISCUSS ISSUES INVOLVING THE MANAGER AND CFO. WHEN THE FOUR CAM DIRECTOR REPRESENTATIVES (FOLLOWING INSTRUCTIONS FROM THEIR SEPARATE BOARDS) ARE IN AGREEMENT, THEY WILL TAKE ACTION ON A MANAGER OR CFO ISSUE. THE ACTION OF THE CAM DIRECTOR REPRESENTATIVES IS SUBJECT TO FURTHER REVIEW AND RATIFICATION BY THE ASSOCIATED BOARDS. | |
| Form 990, Part VI, Section A, line 6 | THERE IS ONLY ONE CLASS OF MEMBERS. THEY ALL HAVE THE SAME RIGHTS, WHICH ENTITLES THEM TO ONE VOTE. | |
| Form 990, Part VI, Section A, line 7a | MEMBERS ELECT THE BOARD OF DIRECTORS. THERE ARE NINE SEPARATE DISTRICTS, AND EACH DISTRICT CAN VOTE IN ONE PERSON TO THE BOARD. THE DIRECTOR MUST LIVE IN THE DISTRICT IN WHICH HE/SHE IS SERVING. | |
| Form 990, Part VI, Section A, line 7b | THERE ARE SEVERAL MAJOR DECISIONS THAT REQUIRE MEMBER APPROVAL. THEY INCLUDE DECISIONS TO CHANGE THE BYLAWS, ELECT DIRECTORS, DECISIONS TO MERGE OR CONSOLIDATE, AND THE DECISION TO SELL, LEASE, TRANSFER OR OTHERWISE DISPOSE OF THE PHYSICAL PLANT IN EXCESS OF 5% OF THE COOPERATIVE'S VALUE. | |
| Form 990, Part VI, Section A, line 8b | THE COOPERATIVE DOES NOT HAVE ANY COMMITTEES WITH THE AUTHORITY TO ACT ON BEHALF OF THE FULL BOARD OF DIRECTORS. | |
| Form 990, Part VI, Section B, line 11 | COPIES OF THE FORM 990 WILL BE EMAILED TO BOARD MEMBERS PRIOR TO THE JUNE 2011 BOARD MEETING. THE 990 WILL BE REVIEWED AND APPROVED FOR FILING AT THE BOARD MEETING. | |
| Form 990, Part VI, Section B, line 12c | THE EMPLOYEE CONFLICT OF INTEREST POLICY IS ADMINISTERED AND ENFORCED BY THE GENERAL MANAGER. THE GENERAL MANAGER WOULD RESTRICT EMPLOYEE INVOLVEMENT IN ANY COOPERATIVE ACTIVITY FOR WHICH THE EMPLOYEE HAS A CONFLICT OF INTEREST. DIRECTORS ARE COVERED BY THE BOARD CONFLICT OF INTEREST POLICY; THE CHAIRMAN OR VICE-CHAIRMAN REVIEWS THE RESPONSES IN ORDER TO DETERMINE WHETHER ISSUES NEED TO BE ADDRESSED BY THE FULL BOARD. THE BOARD WILL DETERMINE RESTRICTIONS ON A CASE BY CASE BASIS. | |
| FORM 990, PART VI, SECTION B, LN 15 THE BOARDS OF DAKOTA VALLEY AND NORTHERN PLAINS ELECTRIC COOPERATIVE, ON AN ANNUAL BASIS, EACH SEPARATELY CONDUCT A MANAGER EVALUATION AND ADDRESS THE SUBJECT OF MANAGER COMPENSATION PRIOR TO THE JULY COOPERATIVE ALLIANCE MANAGEMENT (CAM) ANNUAL MEETING. THE BOARDS WILL ROUTINELY CONSULT DATA ON NORTH DAKOTA REC MANAGER COMPENSATION PACKAGES TO COMPARE WITH CAM MANAGERS' COMPENSATION. EACH BOARD WILL INSTRUCT THEIR CAM DIRECTOR REPRESENTATIVES REGARDING MANAGER EVALUATION AND COMPENSATION ADJUSTMENT. THE TWO CAM DIRECTOR REPRESENTATIVES FROM EACH BOARD WILL PLACE THE SUBJECTS OF MANAGER EVALUATION AND SALARY ON THE AGENDA OF THE CAM ANNUAL MEETING. WHEN THE FOUR CAM DIRECTOR REPRESENTATIVES, FOLLOWING INSTRUCTIONS FROM THEIR SEPARATE BOARDS, ARE IN AGREEMENT, THEY WILL TAKE ACTION ON MANAGER EVALUATION AND SALARY ISSUES. THE ACTION OF THE CAM DIRECTOR REPRESENTATIVES IS SUBJECT TO FURTHER REVIEW AND RATIFICATION BY THE ASSOCIATED BOARDS AS THEY APPROVE THE MONTHLY BILLING AGREEMENT FOR CAM. THE CAM DIRECTOR OFFICERS WILL DOCUMENT THE COMPENSATION DECISION ARRIVED AT DURING THE CAM ANNUAL MEETING. THIS AUTHORIZING DOCUMENT IS KEPT AS A RECORD OF THE CAM ANNUAL MEETING. THERE ARE NO WRITTEN EMPLOYMENT CONTRACTS. THE MANAGER REVIEWS THE PERFORMANCE EVALUATION OF THE CFO AND THE CURRENT YEAR BUDGET TO DETERMINE SALARY INCREASES FOR THE POSITION. | ||
| Form 990, Part VI, Section C, line 19 | THE BYLAWS AND ARTICLES OF INCORPORATION ARE MAILED OUT TO NEW MEMBERS. ANY CHANGES THAT ARE MADE TO THE BYLAWS ARE MAILED TO MEMBERS PRIOR TO APPROVAL BY THE MEMBERS. A MONTHLY PUBLICATION MAKES FINANCIAL DATA AVAILABLE; YEAR END ANNUAL FINANCIAL STATEMENTS ARE MAILED OUT TO ALL MEMBERS WITH THEIR BALLOTS. THE CONFLICT OF INTEREST POLICY, ARTICLES OF INCORPORATION AND BYLAWS CAN ALSO BE FOUND ON DAKOTA VALLEY ELECTRIC COOPERATIVE'S WEBSITE. | |
| Changes in Net Assets or Fund Balances: | Form 990, Part XI, line 5: | EARNINGS FROM WHOLLY OWNED SUBSIDIARY 52,467. PSHIP TAX LOSS PER K-1 - CAM 2,955. RETIREMENT OF CAPITAL CREDITS -589,071. PSHIP TAX LOSS PER K-1 - ND SMALL BUSINESS INVESTMENT CO 1,333. Total to Form 990, Part XI, Line 5: -532,316. |
| OTHER EXPENSES | FORM 990, PART IX, STATEMENT OF FUNCTIONAL EXPENSES, LINE 24f | THE LABOR, PENSION, AND PAYROLL TAXES REPORTED ON LINES 5-10 ARE ALREADY INCLUDED IN DISTRIBUTION EXPENSE, ADMINISTRATIVE & GENERAL EXPENSE AND CUSTOMER EXPENSE. THEREFORE, THESE AMOUNTS ARE BEING SUBTRACTED OUT AS AN OTHER DEDUCTION ON LINE 24E IN THE AMOUNT OF $(3,507,583). |
| COMPENSATION OF OFFICERS | FORM 990, PART VII, SECTION A, COLUMN (F) | INCLUDED IN PART VII, SECTION A, COLUMN "F", ESTIMATED AMOUNT OF OTHER COMPENSATION IS THE ESTIMATED ANNUAL INCREASE IN THE ACTUARIAL VALUE OF THE DEFINED BENEFIT PLAN. FOR THE FOLLOWING INDIVIDUALS LISTED, THE ESTIMATED INCREASE IS: JAY JACOBSON: $58,784 BRUCE GARBER: $21,224 THIS AMOUNT IS AN ESTIMATE IN THE INCREASE OF THE VALUE OF THE PLAN AND IS NOT CURRENT YEAR EXPENSES OF THE COOPERATIVE. CURRENT YEAR CONTRIBUTIONS INTO THE DEFINED BENEFIT PLAN BY COOPERATIVE ALLIANCE MANAGEMENT WERE: JAY JACOBSON: $36,432 BRUCE GARBER: $11,847 THESE AMOUNTS ARE INCLUDED IN THE ABOVE ESTIMATED ANNUAL INCREASE IN THE ACTUARIAL VALUE OF THE DEFINED BENEFIT PLAN. |
| JAY JACOBSON AND BRUCE GARBER COMPENSATION | FORM 990, PART VII, SECTION A | JAY JACOBSON AND BRUCE GARBER ARE EMPLOYED BY COOPERATIVE ALLIANCE MANAGEMENT (CAM), A RELATED MANAGEMENT COMPANY OF WHICH THE COOPERATIVE HAS 50% OWNERSHIP IN. PART VII INCLUDES 100 PERCENT OF THEIR COMPENSATION PAID BY THE MANAGEMENT COMPANY. HOWEVER, ONLY 50 PERCENT OF THE COMPENSATION IS ATTRIBUTABLE TO DUTIES PERFORMED FOR DAKOTA VALLEY ELECTRIC COOPERATIVE, INC. THE HOURS REFLECTED IN PART VII ARE SOLELY ATTRIBUTABLE TO THEIR DUTIES PERFORMED FOR DAKOTA VALLEY ELECTRIC COOPERATIVE, INC. THEY SPEND AN ADDITIONAL 20 HOURS A WEEK TO THEIR DUTIES PERFORMED FOR NORTHERN PLAINS, AN UNRELATED COOPERATIVE. |
| Software ID: | |
| Software Version: |