Department of the Treasury Internal Revenue Service
Public Charity Status and Public Support
Complete if the organization is a section 501(c)(3) organization or a section
4947(a)(1) nonexempt charitable trust.
Attach to Form 990 or Form 990-EZ. See separate instructions.
OMB No. 1545-0047
2010
Open to Public Inspection
Name of the organization
AMERICAN ASSOCIATION OF PHYSICISTS IN MEDICINE
Employer identification number
23-7057224
Part I
Reason for Public Charity Status
(All organizations must complete this part.) See instructions
The organization is not a private foundation because it is: (For lines 1 through 11, check only one box.)
1
2
3
4
5
section 170(b)(1)(A)(iv). (Complete Part II.)
6
7
8
9
receipts from activities related to its exempt functions—subject to certain exceptions, and (2) no more than 331/3% of
its support from gross investment income and unrelated business taxable income (less section 511 tax) from businesses
acquired by the organization after June 30, 1975. See section 509(a)(2). (Complete Part III.)
10
11
e
By checking this box, I certify that the organization is not controlled directly or indirectly by one or more disqualified persons other than foundation managers and other than one or more publicly supported organizations described in section 509(a)(1) or section 509(a)(2).
f
If the organization received a written determination from the IRS that it is a Type I, Type II or Type III supporting organization, check this box
..................................................
g
Since August 17, 2006, has the organization accepted any gift or contribution from any of the following persons?
(i) a person who directly or indirectly controls, either alone or together with persons described in (ii)
Yes
No
and (iii) below, the governing body of the the supported organization?
................
11g(i)
(ii)
a family member of a person described in (i) above?
......................
11g(ii)
(iii)
a 35% controlled entity of a person described in (i) or (ii) above?
................
11g(iii)
h
Provide the following information about the supported organization(s).
(i) Name of supported organization
(ii) EIN
(iii) Type of organization (described on lines 1- 9 above or IRC section (see instructions))
(iv) Is the organization in col. (i) listed in your governing document?
(v) Did you notify the organization in col. (i) of your support?
(vi) Is the organization in col. (i) organized in the U.S.?
(vii) Amount of support?
Yes
No
Yes
No
Yes
No
Total
For Paperwork Reduction Act Notice, see the Instructions for Form 990.
Cat. No. 11285F
Schedule A (Form 990 or 990-EZ) 2010
Schedule A (Form 990 or 990-EZ) 2010
Page 2
Part II
Support Schedule for Organizations Described in IRC 170(b)(1)(A)(iv) and 170(b)(1)(A)(vi) (Complete only if you checked the box on line 5, 7, or 8 of Part I or if the
organization failed to qualify under Part III. If the organization fails to
qualify under the tests listed below, please complete Part III.)
Section A. Public Support
Calendar year(or fiscal year beginning in)
(a) 2006
(b) 2007
(c) 2008
(d) 2009
(e) 2010
(f) Total
1
Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grants.") ....
2
Tax revenues levied for the organization's benefit and either paid to or expended on its behalf.......
3
The value of services or facilities furnished by a governmental unit to the organization without charge..
4
Total. Add lines 1 through 3..
5
The portion of total contributions by each person (other than a governmental unit or publicly supported organization) included
on line 1 that exceeds 2% of the amount shown on line 11, column (f)..
6
Public Support. Subtract line 5 from line 4.
Section B. Total Support
Calendar year(or fiscal year beginning in)
(a) 2006
(b) 2007
(c) 2008
(d) 2009
(e) 2010
(f) Total
7
Amounts from line 4..
8
Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources..
9
Net income from unrelated business activities, whether or not the business is regularly carried on..
10
Other income. (Explain in Part IV.) Do not include gain or loss from the sale of capital assets..
11
Total support (Add lines 7 through 10).
12
Gross receipts from related activities, etc. (See instructions.)
..................
12
13
First Five Years
If the Form 990 is for the organization's first, second, third, fourth, or fifth tax year as a 501(c)(3) organization,
check this box and stop here..........................................
Section C. Computation of Public Support Percentage
14
Public Support Percentage for 2010 (line 6 column (f) divided by line 11 column (f))
.........
14
15
Public Support Percentage for 2009 Schedule A, Part II, line 14
...............
15
16a
33 1/3% support test—2010.
If the organization did not check the box on line 13, and line 14 is 33 1/3% or more, check this box
and stop here. The organization qualifies as a publicly supported organization
......................
b
33 1/3% support test—2009.
If the organization did not check the box on line 13 or 16a, and line 15 is 33 1/3% or more, check this
box and stop here. The organization qualifies as a publicly supported organization
.....................
17a
10%-facts-and-circumstances test—2010.
If the organization did not check a box on line 13, 16a, or 16b and line 14
is 10% or more, and if the organization meets the "facts and circumstances" test, check this box and stop here. Explain
in Part IV how the organization meets the "facts and circumstances" test. The organization qualifies as a publicly supported
organization
..................................................
b
10%-facts-and-circumstances test—2009.
If the organization did not check a box on line 13, 16a, 16b, or 17a and line
15 is 10% or more, and if the organization meets the "facts and circumstances" test, check this box and stop here.
Explain in Part IV how the organization meets the "facts and circumstances" test. The organization qualifies as a publicly supported organization
..............................................
18
Private Foundation
If the organization did not check a box on line 13, 16a, 16b, 17a or 17b, check this box and see
instructions
...................................................
Schedule A (Form 990 or 990-EZ) 2010
Schedule A (Form 990 or 990-EZ) 2010
Page 3
Part III
Support Schedule for Organizations Described in IRC 509(a)(2) (Complete only if you checked the box on line 9 of Part I or if the organization
failed to qualify under Part II. If the organization fails to qualify under
the tests listed below, please complete Part II.)
Section A. Public Support
Calendar year(or fiscal year beginning in)
(a) 2006
(b) 2007
(c) 2008
(d) 2009
(e) 2010
(f) Total
1
Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grants.") .
1,351,959
1,443,440
1,745,050
1,830,640
2,206,940
8,578,029
2
Gross receipts from admissions, merchandise sold or services performed, or facilities furnished in any activity that is related to the organization's tax-exempt purpose......
3,742,956
4,203,459
4,028,649
3,950,576
5,787,176
21,712,816
3
Gross receipts from activities that are not an unrelated trade or business under section 513..
4
Tax revenues levied for the organization's benefit and either paid to or expended on its behalf...
5
The value of services or facilities furnished by a governmental unit to the organization without charge..
6
Total. Add lines 1 through 5.
5,094,915
5,646,899
5,773,699
5,781,216
7,994,116
30,290,845
7a
Amounts included on lines 1, 2, and 3 received from disqualified persons...
0
b
Amounts included on lines 2 and 3 received from other than disqualified persons that exceed the greater of $5,000 or 1% of the amount on line 13 for the year.
0
c
Add lines 7a and 7b..
0
8
Public Support (Subtract line 7c from line 6.)
30,290,845
Section B. Total Support
Calendar year (or fiscal year beginning in)
(a) 2006
(b) 2007
(c) 2008
(d) 2009
(e) 2010
(f) Total
9
Amounts from line 6...
5,094,915
5,646,899
5,773,699
5,781,216
7,994,116
30,290,845
10a
Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources..
400,903
586,111
94,711
83,933
316,603
1,482,261
b
Unrelated business taxable income (less section 511 taxes) from businesses acquired after June 30, 1975.
c
Add lines 10a and 10b.
400,903
586,111
94,711
83,933
316,603
1,482,261
11
Net income from unrelated business activities not included in line 10b, whether or not the business is regularly carried on.
264,328
455,084
133,811
85,828
939,051
12
Other income. Do not include gain or loss from the sale of capital assets (Explain in Part IV.)
147,721
174,046
278,379
252,250
99,700
952,096
13
Total support (Add lines 9, 10c, 11 and 12.).
5,907,867
6,862,140
6,280,600
6,203,227
8,410,419
33,664,253
14
First Five Years
If the Form 990 is for the organization's first, second, third, fourth, or fifth tax year as a 501(c)(3) organization,
check this box and stop here.............................................
Section C. Computation of Public Support Percentage
15
Public Support Percentage for 2010 (line 8 column (f) divided by line 13 column (f))
.........
15
89.980 %
16
Public support percentage from 2009 Schedule A, Part III, line 15
...............
16
88.540 %
Section D. Computation of Investment Income Percentage
17
Investment income percentage for 2010 (line 10c column (f) divided by line 13 column (f))
......
17
4.400 %
18
Investment income percentage from 2009 Schedule A, Part III, line 17
.............
18
4.750 %
19a
33 1/3% support tests—2010.
If the organization did not check the box on line 14, and line 15 is more than 33 1/3% and line 17 is not more than 33 1/3%, check this box and stop here. The organization qualifies as a publicly supported organization
..........
b
33 1/3% support tests—2009.
If the organization did not check a box on line 14 or line 19a, and line 16 is more than 33 1/3% and line 18 is not more than 33 1/3%, check this box and stop here. The organization qualifies as a publicly supported organization
....
20
Private Foundation
If the organization did not check a box on line 14, 19a or 19b, check this box and see instructions
.....
Schedule A (Form 990 or 990-EZ) 2010
Schedule A (Form 990 or 990-EZ) 2010
Page 4
Part IV
Supplemental Information.
Supplemental Information. Complete this part to provide the explanation required by Part II, line 10; Part II, line 17a or 17b; or Part III, line 12. Also complete this part for any additional information. (See instructions).
Facts And Circumstances Test
Explanation
Schedule A (Form 990 or 990-EZ) 2010
Additional Data
Software ID:
Software Version:
-
TIN:
SCHEDULE O (Form 990 or 990-EZ)
Department of the Treasury Internal Revenue Service
Supplemental Information to Form 990 or 990-EZ
Complete to provide information for responses to specific questions on
Form 990 or to provide any additional information.
Attach to Form 990 or 990-EZ.
OMB No. 1545-0047
2010
Open to Public Inspection
Name of the organization
AMERICAN ASSOCIATION OF PHYSICISTS IN MEDICINE
Employer identification number
23-7057224
Identifier
Return Reference
Explanation
FORM 990, PART VI, SECTION A, LINE 4
THE ORGANIZATION HAS MADE THE FOLLOWING CHANGES ON ITS GOVERNANCE DOCUMENTS: RULES: -REVISION OF RULES PERTAINING TO APPOINTMENT OF COMMITTEE MEMBERS AND THEIR TERMS OF OFFICE. -DELETION OF THE POSITION OF INSURANCE COORDINATOR AND NECESSARY CHANGES TO ALL RULES CONTAINING REFERENCE TO SUCH POSITION. -CHANGES IN THE MEMBERSHIP OF THE PROFESSIONAL COUNCIL -CHANGES TO THE RULES TO ACCOUNT FOR CREATION OF AN ADMINISTRATIVE COUNCIL AND RE-ORGANIZATION OF THE COMMITTEES REPORTING TO IT. -CHANGES TO THE RULES REGARDING QUALIFICATIONS FOR FELLOWSHIP. -CHANGE TO THE RULES ALLOWING COMMITTEE MEETINGS VIA TELECONFERENCE. -CHANGE TO THE RULES GOVERNING THE ACTIVITIES OF THE ONLINE CONTINUING EDUCATION PROGRAM. BY-LAWS: -CHANGES TO THE MAKEUP OF STANDING COMMITTEES. -CHANGES TO COUNCIL STRUCTURE TO ADD THE ADMINISTRATIVE COUNCIL AND RE-ORGANIZE THE COMMITTEE REPORTING STRUCTURE RESULTING THEREFROM. -CHANGE TO THE BYLAWS AFFECTION MEMBERSHIP ON THE PROFESSIONAL COUNCIL. -CHANGE REGARDING APPOINTMENTS TO COMMITTEES.
FORM 990, PART VI, SECTION A, LINE 6
THE ORGANIZATION HAS VARIOUS MEMBERSHIPS SUCH AS, FULL, CORRESPONDING, INTERNATIONAL AFFILIATE, JUNIOR, ASSOCIATE, STUDENT, AND EMERITUS.
FORM 990, PART VI, SECTION A, LINE 7A
MEMBERS OF THE ASSOCIATION WILL BE PROVIDED WITH BALLOTS AND BIOGRAPHICAL INFORMATION, PREPARED BY THE NOMINATING COMMITTEE FOR THE ANNUAL GENERAL ELECTION, ON ALL NOMINEES AT LEAST TWO MONTHS PRIOR TO THE ANNUAL BUSINESS MEETING TO MEMBERS AND EMERITUS MEMBERS. INSTRUCTIONS SHALL ACCOMPANY THE BALLOTS AND BIOGRAPHICAL INFORMATION. THE METHOD OF BALLOTING SHALL BE AS DESCRIBED IN A CURRENT ADMINISTRATIVE POLICY DOCUMENT THAT HAS BEEN APPROVED BY THE BOARD.
FORM 990, PART VI, SECTION A, LINE 7B
PROPOSED AMENDMENTS TO THE BY-LAWS WILL ARE PROVIDED TO MEMBERS AND EMERITUS MEMBERS, STATEMENTS OF THE BOARD ON SUCH AMENDMENTS, AND ARGUMENTS FOR AND AGAINST SUCH AMENDMENTS EXPRESSED AT THE ANNUAL BUSINESS MEETING FOR THE PURPOSE OF CONDUCTING A VOTE FOR THE ADOPTION OR REJECTION OF SUCH AMENDMENTS. AMENDMENTS MAY BE PROPOSED AND ACTED ON AT ANY BOARD MEETING. AMENDMENTS MAY ALSO BE PROPOSED BY MAIL OR THROUGH ELECTRONIC MEANS OF COMMUNICATION TO THE BOARD THROUGH THE SECRETARY WHO SHALL FIRST REVIEW THEM WITH THE RULES COMMITTEE. AMENDMENTS MAY BE PROPOSED BY ANY BOARD MEMBER, EDITOR, CHAIR, AIP REPRESENTATIVE OR APPOINTED REPRESENTATIVE.
FORM 990, PART VI, SECTION B, LINE 11
THE FORM 990 IS REVIEWED BY THE AUDIT COMMITTEE AND THEN POSTED TO THE AAPM WEB SITE FOR REVIEW BY THE FULL BOARD OF DIRECTORS PRIOR TO SUBMISSION.
FORM 990, PART VI, SECTION B, LINE 12C
AAPM HAS A WRITTEN CONFLICT OF INTEREST POLICY THAT IS BAKED INTO THE CULTURE OF THE ORGANIZATION WITH EVERY MEMBER OF THE ASSOCIATION AND EMPLOYEES INFORMED ON AN ONGOING BASIS OF THE CONFLICT OF INTEREST POLICIES. ALL INDIVIDUALS SELECTED FOR SERVICE TO THE ASSOCIATION ARE REQUIRED TO COMPLETE A "POTENTIAL SOURCES OF CONFLICT OF INTEREST" STATEMENT PRIOR TO ASSUMING THEIR DUTIES, LISTING RELEVANT CONNECTIONS AND INTEREST. THIS STATEMENT IS MADE AVAILABLE TO MEMBERS OF THE ASSOCIATION. EACH YEAR THE EMPLOYEES ARE REQUIRED TO READ AND SIGN THE EXISTING CONFLICT OF INTEREST POLICY AND ANY UPDATES THAT HAVE BEEN MADE.
FORM 990, PART VI, SECTION B, LINE 15
THE SUB-COMMITTEE ON AAPM COMPENSATION PRACTICES IS REQUIRED EACH YEAR TO EXAMINE THE CURRENT AAPM SALARY PROGRAM COVERING ALL HEADQUARTERS STAFF AND TO MAKE RECOMMENDATIONS REGARDING THE SALARY STRUCTURE AND STAFF LEVELS. IN ADDITION, THE SUB-COMMITTEE IS TO ADVISE THE EXECUTIVE COMMITTEE ON MATTERS INVOLVING JOB PERFORMANCE EVALUATION AND COMPENSATION POLICY. THE EXECUTIVE DIRECTOR OR THE APPROPRIATE SUPERVISOR IS TO CONDUCT A PERFORMANCE EVALUATION FOR EACH HEADQUARTERS STAFF EMPLOYEE AT LEAST ANNUALLY. IN THE CASE OF A NEW EMPLOYEE, AN ADDITIONAL EVALUATION WILL TAKE PLACE UPON COMPLETION OF A PROBATIONARY PERIOD USUALLY SIX MONTHS AFTER THE DATE OF EMPLOYMENT OR AS AGREED TO BY THE EXECUTIVE DIRECTOR AND THE NEW EMPLOYEE. THESE EVALUATIONS ARE TO BE RECORDED AND BE AVAILABLE TO THE EXECUTIVE COMMITTEE FOR REVIEW, IF DESIRED. IF PERFORMANCE IS BELOW STANDARD, A CORRECTIVE INTERVIEW MUST BE HELD AS SOON AS POSSIBLE. THE EXECUTIVE COMMITTEE FUNCTIONS AS A PERFORMANCE REVIEW COMMITTEE CHARGED WITH ANNUALLY REVIEWING AND SETTING THE COMPENSATION FOR THE EXECUTIVE DIRECTOR. THIS REVIEW WILL TAKE PLACE AT THE LAST MEETING OF THE YEAR OF THE AAPM BOARD OF DIRECTORS. THE CURRENT PRESIDENT WILL COMMUNICATE TO THE EXECUTIVE DIRECTOR THE RESULTS OF THE PERFORMANCE REVIEW AND THE COMPENSATION STATUS FOR THE COMING YEAR. THE TREASURER IS RESPONSIBLE FOR COMMUNICATING THE EXECUTIVE DIRECTOR'S SALARY TO THE HUMAN RESOURCES DIRECTOR'S OFFICE AT AIP.
FORM 990, PART VI, SECTION C, LINE 19
THE GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS ARE AVAILABLE UPON REQUEST.
CHANGES IN NET ASSETS OR FUND BALANCES:
FORM 990, PART XI, LINE 5:
NET UNREALIZED GAINS ON INVESTMENTS: 713,112. FL CHAPTER INCLUDED IN PY NET ASSETS -47,077. TOTAL TO FORM 990, PART XI, LINE 5: 666,035.
FORM 990, PART XI, LINE 2C
THE PROCESS FOR OVERSEEING THE AUDIT OF THE FINANCIAL STATEMENTS AND SELECTION OF AN INDEPENDENT ACCOUNTANT THAT AUDITED THE FINANCIAL STATEMENTS HAS BEEN CONSISTENT WITH PRIOR YEARS.
THE NUMBER OF VOLUNTEERS
FORM 990, PART I, LINE 6
AAPM MAINTAINS A DATA BASE OF ALL VOLUNTEER ASSIGNMENTS ON COMMITTEES, TASK GROUPS, ETC.
For Paperwork Reduction Act Notice, see the Instructions for Form 990 or 990-EZ.