Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| PROCESS USED TO REVIEW FORM 990 | FORM 990, PART VI, SECTION B, QUESTION 11B | SAMENA CLUB'S EXECUTIVE DIRECTOR, BOARD PRESIDENT AND TREASURER REVIEW THE FORM 990 BEFORE IT IS FILED WITH THE IRS. IT IS AVAILABLE FOR BOARD MEMBERS TO REVIEW UPON REQUEST. |
| PROCESS FOR DETERMINING COMPENSATION | FORM 990, PART VI, SECTION B, QUESTIONS 15A AND 15B | A COMMITTEE REVIEWS AND APPROVES ALL WAGE INCREASES AND COMPARES PROPOSED INCREASES TO MANAGEMENT SALARY SURVEYS. |
| HOW DOCUMENTS ARE MADE AVAILABLE TO THE PUBLIC | FORM 990, PART VI, SECTION C, QUESTION 19 | SAMENA CLUB MAKES ITS GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS AVAILABLE TO THE PUBLIC UPON REQUEST. IT IS ALSO AVAILABLE VIA HTTP://WWW.GUIDESTAR.ORG. |
| GOVERNING BODY & MANAGEMENT: MEMBERS OR STOCKHOLDERS | FORM 990, PART VI, SECTION A, QUESTION 6 | SAMENA CLUB IS A SECTION 501(C)(7) MEMBERSHIP ORGANIZATION. |
| HOW MEMBERS OF THE GOVERNING BODY ARE ELECTED | FORM 990, PART VI, SECTION A, QUESTION 7A | SAMENA CLUB HAS ANNUAL ELECTIONS OF BOARD MEMBERS. A MAILING IS SENT OUT PRIOR TO EACH ANNUAL MEETING. ATTENDANCE AT THE ANNUAL MEETING IS NOT REQUIRED TO VOTE. |
| MEMBER APPROVAL OF GOVERNING BODY DECISIONS | FORM 990, PART VI, SECTION A, QUESTION 7B | BOARD MEMBERS HAVE APPROVAL AUTHORITY OVER SIGNIFICANT CAPITAL PROJECTS. |
| SIGNIFICANT CHANGES TO GOVERNING DOCUMENTS | FORM 990, PART VI, SECTION A, QUESTION 4 | THE FOLLOWING CHANGES WERE MADE TO THE CLUB'S BYLAWS: REMOVED TEXT ON USE OF EX-OFFICIO PAST PRESIDENT VOTING IN THE CASE OF A TIE VOTE. CLARIFIED THE PROCESS AND PARAMETERS FOR SETTING THE NUMBER OF TRUSTEES FROM TIME TO TIME. CHANGED THE BOARD'S REGULAR MEETING SCHEDULE FROM ONCE A MONTH TO A SCHEDULE TO BE DETERMINED BY THE BOARD, BUT WITH THE BOARD ENDEAVORING TO HOLD AT LEAST 8 MEETINGS PER YEAR. ADDED NEW PROVISIONS PERMITTING TRANSMISSION OF NOTICE BY ELECTRONIC TRANSMISSION. CHANGED LANGUAGE SO THAT BOARD MEMBERS WHO SERVE FOR TWO (2) YEARS ARE ENTITLED TO TWO (2) YEARS OF MEMBERSHIP IN THE CLUB WITHOUT CHARGE (PREVIOUSLY BOARD MEMBERS WERE ENTITLED TO ONLY A ONE (1) YEAR'S MEMBERSHIP WITHOUT CHARGE FOR TWO (2) YEARS OF SERVICE). CLARIFIED THAT THE CLUB'S STANDING COMMITTEES ARE ADVISORY ONLY AND DO NOT HAVE AUTHORITY TO TAKE ACTION ON BEHALF OF THE BOARD. REDEFINED A "MEMBER" FOR VOTING PURPOSES AS AN INDIVIDUAL HOLDING A MEMBERSHIP IN HIS OR HER INDIVIDUAL CAPACITY OR UNDER A SENIOR MEMBERSHIP, OR A FAMILY MEMBERSHIP, REGARDLESS OF THE NUMBER OF INDIVIDUALS INCLUDED UNDER THE FAMILY MEMBERSHIP. CLARIFIED THE VOTING RIGHTS THAT THE CLUB'S MEMBERS HAVE. ADDED A NEW PROVISION THAT THE BOARD MAY AMEND THE BYLAWS WITHOUT MEMBER APPROVAL TO MAKE GRAMMAR AND SPELLING CHANGES THAT DO NOT CHANGE THE SUBSTANTIVE MEANING. UNDER NEW PROVISION, MEMBERS SHALL BE NOTIFIED OF SUCH NON-SUBSTANTIVE CHANGES AT THE ANNUAL MEETING. |
| FORM 990, PART XI, LINE 5 | AMOUNT IS A PRIOR PERIOD ADJUSTMENT COMPRISED OF INCREASES TO ACCOUNTS | RECEIVABLE, ACCOUNTS PAYABLE, AND DEFERRED INCOME OF $132, $130, AND $11,321, RESPECTIVELY. |
| HOW WRITTEN CONFLICT OF INTEREST POLICY IS MONITORED AND ENFORCED | FORM 990, PART VI, SECTION B, QUESTION 12C | SAMENA HAS AN ACTIVE AND ENGAGED BOARD THAT REGULARLY EVALUATES THEIR WRITTEN CONFLICT OF INTEREST AND WHISTLEBLOWER POLICIES. SAMENA REQUIRES ITS TRUSTEES TO DISCLOSE, IN WRITING, ON AN ANNUAL BASIS, ANY KNOWN FINANCIAL INTEREST OR CONFLICT THAT THE INDIVIDUAL, OR A MEMBER OF THE INDIVIDUAL'S FAMILY, HAS IN ANY BUSINESS ENTITY THAT TRANSACTS BUSINESS WITH THE CLUB. |
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