Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | THERE ARE THREE TYPES OF MEMBERS: PLAN SPONSORS, INDIVIDUALS REPRESENTING EMPLOYERS SPONSORING A DEFINED CONTRIBUTION PLAN; SERVICE FIRM MEMBERS, INDIVIDUALS FROM COMPANIES THAT PROVIDE SERVICES TO PLAN SPONSORS; VALUE PROGRAM MEMBERS ARE INDIVIDUALS FROM COMPANIES THAT CONTRIBUTE UP TO $15,000 FOR MORE VISIBILITY IN THE ASSOCIATION AND/OR SPONSORSHIP OF SPECIFIC ASSOCIATION INITIATIVES. | |
| FORM 990, PART VI, SECTION A, LINE 7A | EACH FIRM HAS ONE VOTING MEMBER WHO VOTES ON BEHALF OF THE FIRM FOR CANDIDATES FOR THE BOARD OF DIRECTORS AND/OR POLICY POSITIONS. | |
| FORM 990, PART VI, SECTION A, LINE 7B | EACH MEMBER SHALL HAVE ONE VOTE. WHEN A QUORUM IS PRESENT AT ANY MEETING, A MAJORITY OF THE VOTES PROPERLY CAST BY MEMBERS DULY REPRESENTED SHALL DECIDE ANY QUESTION OR MATTER PRESENTED FOR DISCUSSION AT THE MEMBERSHIP MEETING, UNLESS OTHERWISE PROVIDED BY LAW, THE ARTICLES OF INCORPORATION OR THE BYLAWS. | |
| FORM 990, PART VI, SECTION B, LINE 11 | FORM 990 IS PREPARED BY AN ACCOUNTING FIRM AND THE DRAFT RETURN IS REVIEWED BY MANAGEMENT. AFTER MANAGEMENT REVIEW, DRAFT FORM 990 IS REVIEWED BY TREASURER AND COMMITTEE ON MEMBERSHIP AND BUDGET. THE COMMITTEE MAKES A RECOMMENDATION FOR THE BOARD TO APPROVE THE FILING. THE BOARD VOTES ON THIS RECOMMENDATION. IF 2/3 OF THE BOARD VOTES IN FAVOR OF THE RECOMMENDATION/RESOLUTION, THEN THE 990 TAX FILING IS APPROVED AND SUBSEQUENTLY FILED WITH THE IRS. | |
| FORM 990, PART VI, SECTION B, LINE 12C | MEMBERS OF THE BOARD HAVE A DUTY TO DISCLOSE TO THE BOARD THE PRESENCE OF ANY CONFLICTS THAT HAVE ARISEN OR THAT THEY REASONABLY BELIEVE MIGHT ARISE BETWEEN THEIR RESPONSIBILITIES AS BOARD MEMBERS OF THE ASSOCIATION AND THEIR CORPORATE OR PERSONAL INTERESTS. SIMILARLY, DIRECTORS HAVE A DUTY TO DISCLOSE TO THE BOARD THE APPEARANCE OF A CONFLICT OF INTEREST. THE BOARD MEMBER MUST DISCLOSE THE PRESENCE OF SUCH CONFLICT OF INTEREST, OR APPEARANCE OF CONFLICT OF INTEREST, TO THE CHAIRPERSON OF THE BOARD, THE SECRETARY, AND ASSOCIATION PRESIDENT AS SOON AS HE OR SHE HAS REASON TO BELIEVE THAT SUCH CIRCUMSTANCE EXISTS. THE DISCLOSURE OF THE PRESENCE OF SUCH CONFLICT OF INTEREST, OR APPEARANCE OF CONFLICT OF INTEREST, SHALL BE RECORDED IN THE BOARD'S MINUTES. MEMBERS HAVE A DUTY TO RECUSE THEMSELVES FROM PARTICIPATING IN DISCUSSION OR DECISION-MAKING ON MATTERS IN WHICH THEY ARE CONFLICTED AS DESCRIBED ABOVE. ANY DIRECTOR OR ASSOCIATION MEMBER WITH A CONCERN OR QUESTION ABOUT APPLICABLE PROVISIONS OF THE CODE OF CONDUCT (WHICH HOUSES THE CONFLICT OF INTEREST POLICY) SHOULD CONTACT THE CHAIRPERSON OF THE BOARD, THE SECRETARY, OR PRESIDENT OF THE ASSOCIATION. SUCH PERSONS SHALL ALSO BE RESPONSIBLE FOR PUTTING THE CONCERN OR QUESTION TO THE BOARD. THE BOARD OF DIRECTORS IS RESPONSIBLE FOR ENFORCING THE APPLICABLE PROVISIONS OF THE CODE. VIOLATION OF SVIA'S CODE OF CONDUCT CAN RESULT IN REMOVAL FROM THE ASSOCIATION'S BOARD OF DIRECTORS UNDER THE TERMS AND CONDITIONS SET FORTH IN THE ASSOCIATION'S BY-LAWS. | |
| FORM 990, PART VI, SECTION B, LINE 15A | THE EXECUTIVE COMMITTEE DOES AN ANNUAL EVALUATION OF THE PRESIDENT'S COMPENSATION, WHICH IS BASED ON THE ACHIEVEMENT OF THE ASSOCIATION'S YEARLY GOALS AND OBJECTIVES. THESE GOALS ARE RANKED AND THE INDIVIDUALS IS RATED BY THE COMMITTEE. COMPENSATION IS DETERMINED BASED ON THIS RATING AND/OR RANKING. THE ORGANIZATION USES COMPENSATION SURVEYS BEFORE APPROVING THE COMPENSATION. THIS PROCESS WAS LAST COMPLETED IN 2010. | |
| FORM 990, PART VI, SECTION C, LINE 19 | GOVERNING DOCUMENTS AND CONFLICT OF INTEREST POLICY ARE POSTED ON THE ASSOCIATION'S WEBSITE. FINANCIAL STATEMENTS ARE AVAILABLE UPON REQUEST. | |
| RESPONSIBILITY FOR OVERSIGHT OF THE AUDIT | FORM 990, PART XII, LINE 2C | THE PROCESS HAS NOT CHANGED FROM PRIOR YEAR. |
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