Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | THERE ARE 8 CLASSES OF MEMBERSHIPS: 1. ACTIVE MEMBER STATUS - ACTIVE MEMBERSHIP IS GRANTED TO THOSE APPLICANTS WHO ARE GRADUATES OF COLLEGES OF VETERINARY MEDICINE AND WHO AGREE TO ABIDE BY THE PRINCIPLES OF VETERINARY MEDICAL ETHICS OF THIS ASSOCIATION. 2. ASSOCIATE MEMBER STATUS - ASSOCIATE MEMBERSHIPS MAY BE GRANTED TO ANY VETERINARIAN RESIDING AND/OR WORKING IN ANOTHER STATE. ASSOCIATE MEMBERS MAY NOT VOTE OR HOLD OFFICE, BUT OTHERWISE SHALL HAVE ALL THE PRIVILAGES OF ACTIVE MEMBERS. 3. ACADEMIC ACTIVE MEMBER STATUS - ACADEMIC MEMBERSHIP MAY BE GRANTED TO THOSE APPLICANTS WHO ARE GRADUATES OF COLLEGES OF VETERINARY MEDICINE WHO WORK PRIMARILY, 75% OR MORE, OF THEIR TIME IN AN ACADEMIC INSTITUTION AND WHO AGREE TO ABIDE BY THE PRINCIPLES OF VETERINARY MEDICAL ETHICS OF THIS ASSOCIATION. 4. STUDENT MEMBER STATUS - DUES-FREE MEMBERSHIP IS GRANTED TO VETERINARY MEDICAL STUDENTS WHO PERMANENTLY RESIDE IN PENNSYLVANIA AND ARE CURRENTLY ENROLLED IN AN OUT-OF-STATE ACCREDITED COLLEGE OF VETERINARY MEDICINE, AND ANY VETERINARY MEDICIAL STUDENT ENROLLED IN THE UNIVERSITY OF PENNSYLVANIA SCHOOL OF VETERINARY MEDICINE. 5. GRADUATE MEMBER STATUS - UPON GRADUATION FROM AN ACCREDITED COLLEGE OF VETERINARY MEDICINE, GRADUATES APPLYING FOR MEMBERSHIP ARE ELIGIBLE TO CONTINUE THEIR DUES-FREE STUDENT MEMBERSHIP UNTIL JANUARY 1 OF THE FOLLOWING YEAR. GRADUATE MEMBERS HAVE THE SAME RIGHTS AND PRIVILAGES OF MEMBERSHIP AS ACTIVE MEMBERS. 6. VETERINARY INDUSTRY PARTNER STATUS - THE PENNSYLVANIA VETERINARY MEDICAL ASSOCIATION CREATED THE VETERINARY INDUSTRY PARTNER MEMBERSHIP CATEGORY IN 2003 IN RECOGNITION OF THE IMPORTANT RELATIONSHIP THAT THE ASSOCIATION HAS WITH OUR VETERINARY-RELATED CORPORATE PARTNERS. STRATEGIC PARTNERING WITH VETERINARY COMPANIES ALLOWS OUR ASSOCIATION TO GROW AND ACCOMPLISH ITS OBJECTIVES. TOGETHER, WE ASSIST THE VETERINARY PROFESSION THROUGH EDUCATION ON AND PROMOTION OF NEW TECHNOLOGIES, TREATMENTS, AND MEDICATIONS THAT ENHANCE THE QUALITY AND LONGEVITY OF ANIMALS' LIVES. THE PRIVILAGES OF THIS MEMBERSHIP SHALL BE ESTABLISHED BY THE BOARD OF TRUSTEES, HOWEVER THEY MAY NOT HOLD OFFICE OR VOTE. 7. LIFE MEMBER STATUS - LIFE MEMBERSHIP MAY BE CONFERRED UPON ANY ACTIVE MEMBER WHO: HAS BEEN IN GOOD STANDING IN THE ASSOCIATION FOR 25 YEARS AND WHO IS NOT LESS THAN 65 YEARS OF AGE, OR UPON ONE WHO, IN THE OPINION OF THE BOARD OF GOVERNORS, SHOULD BE RELIEVED OF THE FURTHER PAYMENT OF DUES. LIFE MEMBERS MAY NOT HOLD OFFICE AS PRESIDENT, PRESIDENT-ELECT, VICE PRESIDENT, SECRETARY-TREASURER, AND/OR DELEGATE TO THE AVMA, BUT MAY BE SEATED ON THE BOARD OF TRUSTEES WITH A VOTE WHEN ELECTED OR APPOINTED BY THEIR RESPECTIVE CONSTITUENT ASSOCIATION. THEY SHALL HAVE ALL THE OTHER PRIVILEGES OF ACTIVE MEMBERS EXCEPT THAT THEY SHALL BE EXEMPT FROM THE PAYMENT OF DUES. 8, HONORARY MEMBERSHIP - HONORARY MEMBERSHIP MAY BE CONFERRED UPON ANY PERSON WHO HAS MADE AN IMPORTANT CONTRIBUTION TO THE SCIENCE OR ART OF VETERINARY MEDICINE IF PROPOSED IN WRITING BY AN ACTIVE MEMBER. ALL NAMES PROPSED FOR HONORARY MEMBERSHIP SHALL BE REFERRED TO THE BOARD OF TRUSTEES FOR CONSIDERATION. HONORARY MEMBERS SHALL HAVE ALL THE PRIVILEGES OF ACTIVE MEMBERSHIP, EXCEPT THEY SHALL NOT PAY DUES, HOLD OFFICE OR VOTE. | |
| FORM 990, PART VI, SECTION A, LINE 7A | THE MEMBERS OF THE GOVERNING BODY THAT ARE ELECTED BY THE MEMBERS INCLUDE: THE PRESIDENT, VICE-PRESIDENT, TRUSTEES, AND ALTERNATE TRUSTEES. THE FOLLOWING CLASSES OF MEMBERSHIP ARE ENTITLED TO VOTE FOR THESE POSITIONS: ACTIVE MEMBERS, LIFE MEMBERS, AND ACADEMIC ACTIVE MEMBERS. | |
| FORM 990, PART VI, SECTION B, LINE 11 | A DRAFT COPY OF THE 990 WAS PROVIDED TO THE BOARD FOR COMMENT AND REVIEW AT A REGULAR BOARD MEETING. | |
| FORM 990, PART VI, SECTION B, LINE 12C | THE BOARD MEMBERS AND TRUSTEES ARE GIVEN A DOCUMENT ANNUALLY TO DISCLOSE ANY POSSIBLE CONFLICTS OF INTEREST, THEY AGREE TO NOTIFY PVMA IF ANY CHANGES OCCUR DURING THE YEAR THAT COULD GIVE RISE TO A CONFLICT. | |
| FORM 990, PART VI, SECTION B, LINE 15 | THIS POLICY ON THE PROCESS FOR DETERMINING COMPENSATION OF THE PENNSYLVANIA VETERINARY MEDICAL ASSOCIATION APPLIES TO THE COMPENSATION OF THE FOLLOWING PERSONS EMPLOYED BY THE ORGANIZATION: CHIEF ELECTED EMPLOYEE (EXECUTIVE DIRECTOR) OFFICERS KEY EMPLOYEES THE PROCESS INCLUDES ALL OF THESE ELEMENTS: (1) REVIEW AND APPROVAL BY THE EXECUTIVE COMMITTEE OF THE ORGANIZATION; (2) USE OF DATA AS TO COMPARABLE COMPENSATION; AND (3) CONTEMPORANEOUS DOCUMENTATION AND RECORDKEEPING. 1. REVIEW AND APPROVAL. THE COMPENSATION OF THE PERSON IS REVIEWED AND APPROVED BY THE EXECUTIVE COMMITTEE OF THE ORGANIZATION, PROVIDED THAT PERSONS WITH CONFLICTS OF INTEREST WITH RESPECT TO THE COMPENSATION ARRANGEMENT AT ISSUE ARE NOT INVOLVED IN THIS REVIEW AND APPROVAL. 2. USE OF DATA AS TO COMPARABLE COMPENSATION. THE COMPENSATION OF THE PERSON IS REVIEWED AND APPROVED USING DATA AS TO COMPARABLE COMPENSATION FOR SIMILARLY QUALIFIED PERSONS IN FUNCTIONALLY COMPARABLE POSITIONS AT SIMILARLY SITUATED ORGANIZATIONS. 3. CONTEMPORANEOUS DOCUMENTATION AND RECORDKEEPING. THERE IS CONTEMPORANEOUS DOCUMENTATION AND RECORDKEEPING WITH RESPECT TO THE DELIBERATIONS AND DECISIONS REGARDING THE COMPENSATION ARRANGEMENT. DEFINITION OF CHIEF EMPLOYED EXECUTIVE, KEY EMPLOYEE, AND OFFICER 1 CHIEF EMPLOYED EXECUTIVE, THE CEO (I.E., CHIEF EXECUTIVE OFFICER), EXECUTIVE DIRECTOR, OR TOP MANAGEMENT OFFICIAL (I.E., A PERSON WHO HAS ULTIMATE RESPONSIBILITY FOR IMPLEMENTING THE DECISIONS OF THE ORGANIZATION'S GOVERNING BODY OR FOR SUPERVISING THE MANAGEMENT, ADMINISTRATION, OR OPERATIONS OF THE ORGANIZATION). 2 OFFICER: A PERSON ELECTED OR APPOINTED TO MANAGE THE ORGANIZATION'S DAILY OPERATIONS, SUCH AS A PRESIDENT, VICE-PRESIDENT, SECRETARY OR TREASURER. THE OFFICERS OF THE ORGANIZATION ARE DETERMINED BY REFERENCE TO ITS ORGANIZING DOCUMENT, BYLAWS, OR RESOLUTIONS OF ITS GOVERNING BODY, OR AS OTHERWISE DESIGNATED CONSISTENT WITH STATE LAW, BUT AT A MINIMUM INCLUDE THOSE OFFICERS REQUIRED BY APPLICABLE STATE LAW. INCLUDE AS OFFICERS THE ORGANIZATION'S TOP MANAGEMENT OFFICIAL AND TOP FINANCIAL OFFICIAL (THE PERSON WHO HAS ULTIMATE RESPONSIBILITY FOR MANAGING THE ORGANIZATION'S FINANCES). 3 KEY EMPLOYEE: AN EMPLOYEE OF THE ORGANIZATION WHO MEETS ALL THREE OF THE FOLLOWING TESTS: (A) $150,000 TEST: RECEIVES REPORTABLE COMPENSATION FROM THE ORGANIZATION AND ALL RELATED ORGANIZATIONS IN EXCESS OF $150,000 FOR THE YEAR; (B) RESPONSIBILITY TEST: THE EMPLOYEE: (I) HAS RESPONSIBILITY, POWERS, OR INFLUENCE OVER THE ORGANIZATION AS A WHOLE THAT IS SIMILAR TO THOSE OF OFFICERS, DIRECTORS, OR TRUSTEES; (II) MANAGES A DISCRETE SEGMENT OR ACTIVITY OF THE ORGANIZATION THAT REPRESENTS 10% OR MORE OF THE ACTIVITIES, ASSETS, INCOME, OR EXPENSES OF THE ORGANIZATION, AS COMPARED TO THE ORGANIZATION AS A WHOLE; OR (III) HAS OR SHARES AUTHORITY TO CONTROL OR DETERMINE 10% OR MORE OF THE ORGANIZATION'S CAPITAL EXPENDITURES, OPERATING BUDGET, OR COMPENSATION FOR EMPLOYEES; AND (C) TOP 20 TEST: IS ONE OF THE 20 EMPLOYEES (THAT SATISFY THE $150,000 TEST AND RESPONSIBILITY TEST) WITH THE HIGHEST REPORTABLE COMPENSATION FROM THE ORGANIZATION AND RELATED ORGANIZATIONS FOR THE YEAR. | |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ORGANIZATION MAKES ITS GOVERNING DOCUMENTS, CONFILICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS AVAILABLE TO THE PUBLIC UPON REQUEST. | |
| THERE HAS BEEN NO CHANGES TO THE PROCESS BY WHICH THE REVIEW COMMITTEE OVERSEES THE REVIEW OR THE SELECTION OF AN INDEPENDANT ACCOUNTANT. |
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