Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| VOLUNTEERS | FORM 990, PART I, LINE 6 | THE BOARD OF DIRECTORS, EXECUTIVE COMMITTEE AND BUDGET & FINANCE COMMITTEE ARE ALL VOLUNTEERS WHO ARE MEMBERS OF THE ASSOCIATION; OTHER COMMITTEE AND SUB-COMMITTEES ARE SERVED BY MEMBER VOLUNTEERS (ESTIMATED) AND ALL COMMITTEES HAVE ASSIGNED A STAFF LIAISON. SOME MEMBERS ARE ON MORE THAN ONE COMMITTEE. |
| MEMBERS OR STOCKHOLDERS | FORM 990, PART VI, SECTION A, LINE 6 | THE AMERICAN COATINGS ASSOCIATION IS A MEMBERSHIP ORGANIZATION AND MEMBER COMPANIES PAY DUES BASED ON PRE-APPROVED DUES SCHEDULES. THE FOLLOWING CLASSES OF CORPORATE MEMBERSHIPS FALL WITHIN DIFFERENT DUES STRUCTURES AND INCLUDE VARIED SERVICES DEPENDING UPON CLASSIFICATION: MANUFACTURERS, SUPPLIERS, DISTRIBUTORS, INTERNATIONAL, EQUIPMENT & SUNDRIES, SUBSCRIBERS AND ASSOCIATES. IN ADDITION, A CATEGORY OF INDIVIDUAL SCIENCE & TECHNOLOGY PROFESSIONAL MEMBERSHIPS PAY DUES BASED ON A PRE-APPROVED DUES SCHEDULE WITHIN THE FOLLOWING CLASSES OF MEMBERSHIP: FULL, STUDENT, EDUCATOR AND RETIRED. |
| ELECTION OF MEMBERS OR STOCKHOLDERS | FORM 990, PART VI, SECTION A, LINES 7A & 7B | DIRECTORS AND OFFICERS ARE EITHER ELECTED BY THE MEMBERS OF THE BOARD OF DIRECTORS OR ELECTED OR APPOINTED BY THE EXECUTIVE COMMITTEE DEPENDING ON POSITION HELD AND IN ACCORDANCE WITH THE BYLAWS OF THE ASSOCIATION. IT IS THE DUTY OF THE BOARD OF DIRECTORS TO DISCUSS AND CONSIDER THE AFFAIRS OF THE ASSOCIATION AND OF THE INDUSTRY AND TO RECOMMEND TO THE EXECUTIVE COMMITTEE SUCH MATTERS WHICH WILL FURTHER THE OBJECTIVE AND PURPOSES OF THE ASSOCIATION. THE EXECUTIVE COMMITTEE IS THE POLICY-MAKING AND SUPERVISORY BODY OF THE ASSOCIATION IN ACCORDANCE WITH THE BYLAWS. EACH CORPORATE MEMBER IS ENTITLED TO ONE VOTE AT ASSOCIATION MEETINGS PER THE BYLAWS. |
| PROCESS TO REVIEW FORM 990 | FORM 990, PART VI, SECTION, LINE 11B | The independent accounting firm engaged to conduct the annual audit of the organization prepares the form 990 on the basis of the financial statements. Specific questions in the return are sent to the appropriate officials. Once a draft is completed, the CFO and CEO review the draft for accuracy and completeness. Any proposed changes or questions are discussed at that time. |
| CONFLICT OF INTEREST POLICY | FORM 990, PART VI, SECTION B, LINE 12C | PRIOR TO EVERY MEETING OF THE ASSOCIATION OR ANY OF ITS COMMITTEES, THE ANTI-TRUST POLICY AND THE CONFLICT OF INTEREST POLICY ARE BROUGHT TO THE ATTENTION OF ALL PARTICIPANTS BY THE ACTING-CHAIR OF THE COMMITTEE AS PART OF THE AGENDA. THE WHISTLE-BLOWER POLICY IS A PART OF THE EMPLOYEE HANDBOOK/MANUAL. ENFORCEMENT AND MONITORING ARE DONE, IF NEEDED, AND PERIODICALLY THE BUDGET AND FINANCE COMMITTEE REVIEWS THE POLICIES. SUBSTANTIAL BUSINESS OR INVESTMENT HOLDINGS THAT COULD GIVE RISE TO A CONFLICT OF INTEREST ARE, WHEN APPLICABLE, BROUGHT TO THE ATTENTION OF THE COMMITTEE CHAIRPERSON BEFORE THE MEETING. |
| PROCESS FOR DETERMINING COMPENSATION | FORM 990, PART VI, SECTION B, LINES 15A & 15B | IN ACCORDANCE WITH ARTICLE VIII, SECTION 3 OF THE ASSOCIATION'S BYLAWS, THE EXECUTIVE COMPENSATION COMMITTEE CONSISTING OF THE CHAIR, VICE-CHAIR & TREASURER AND TWO MEMBERS SELECTED FROM THE EXECUTIVE COMMITTEE MEET ONCE PER YEAR TO DISCUSS AND DETERMINE EXECUTIVE STAFF COMPENSATION. THE PRESIDENT AND VICE-PRESIDENTS AND OTHER POSITIONS, AS DETERMINED BY THE EXECUTIVE COMPENSATION COMMITTEE, REVIEW AND PREPARE DATA ON COMPENSATION. AN INDEPENDENT CONSULTANT PREPARES THE DATA OF COMPARABLE COMPENSATION FOR LIKE-QUALIFIED PERSONS IN FUNCTIONALLY COMPARABLE POSITIONS AT SIMILARLY-SITUATED ORGANIZATIONS AND POSITIONS. |
| DOCUMENTS AVAILABLE TO PUBLIC | FORM 990, PART VI, SECTION C, LINE 19 | THE ASSOCIATION PROVIDES A COPY OF THE FORM 990, FORM 990-T AND/OR D-20 (DC RETURN) UPON REQUEST IN EITHER .PDF FORMAT (ELECTRONICALLY) OR IN HARD-COPY PRINTED FORMAT AS THE REQUESTOR DESIRES AND WITHIN A REASONABLE TIME PERIOD (USUALLY WITHIN 24 HOURS OF REQUEST). CONFLICT OF INTEREST, ANTI-TRUST AND THE WHISTLE-BLOWER POLICIES ARE INCORPORATED IN THE ASSOCIATION'S EMPLOYEE HANDBOOK/MANUAL AND ARE AVAILABLE ON THE ASSOCIATION'S INTRANET SITE FOR ACCESS BY THE STAFF. GOVERNING DOCUMENTS (BYLAWS, ARTICLES OF INCORPORATION, CONFLICT OF INTEREST, ANTI-TRUST POLICIES) ARE INCLUDED IN THE MEMBERSHIP DIRECTORY PROVIDED TO ALL STAFF AND MEMBERS AND THE WHISTLE-BLOWER POLICY IS INCLUDED IN THE EMPLOYEE HANDBOOK AND MANUAL WHICH IS AVAILABLE TO ALL STAFF. |
| OTHER CHANGES IN NET ASSETS | FORM 990, PART XI, LINE 5 | THE OTHER CHANGES IN NET ASSETS OF $318,656 REPRESENTS NET UNREALIZED GAINS OF $202,732 PLUS DEFINED BENEFIT PLAN GAIN OF $96,713 PLUS NET ASSETS RELEASED FROM RESTRICTION OF $19,211. |
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