Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| Business Relationships | Form 990, Part VI, Line 2 | DURING ALL OR PART OF 2010, TWO OF THIS ORGANIZATION'S OFFICERS, EARP AND MCKENNA, ARE OFFICERS OF THE MEMA MARKETING SERVICES COMPANY, INC., A CORPORATION WHOLLY OWNED BY MOTOR & EQUIPMENT MANUFACTURERS ASSOCIATION, AN ORGANIZATION RELATED TO THIS ORGANIZATION. EARP AND MCKENNA ARE EMPLOYEES OF THE MEMA MANAGEMENT SERVICES GROUP, INC., A CORPORATION WHOLLY OWNED BY THE MEMA MARKETING SERVICES COMPANY, INC. IN ADDITION, EARP AND MCKENNA ARE OFFICERS OF MOTOR & EQUIPMENT MANUFACTURERS ASSOCIATION (A RELATED ORGANIATION) AND THE EDUCATIONAL AND RESEARCH FOUNDATION OF MEMA, INC. (AN ORGANIZATION RELATED TO MOTOR AND EQUIPMENT MANUFACTURERS ASSOCIATION). MCKENNA, BOARD MEMBER OF OESA, ALSO SERVES AS BOARD MEMBER FOR EACH OF THE ORGANIZATIONS LISTED HEREIN. COREY, MCELYA AND ORCHARD, BOARD MEMBERS OF OESA, ALSO SERVE AS BOARD MEMBERS OF MOTOR & EQUIPMENT MANUFACTURERS ASSOCIATION. EARP AND MCKENNA HAVE A BUSINESS RELATIONSHIP WITH DE KOKER, ANDREA, BAXTER, CHALIFOUX AND STEVENS. |
| Members or Stockholders | Form 990, Part VI, Line 6 | Membership consists of companies that manufacture parts or provide integral services or tools for the use in the production of automotive original equipment. |
| Members or Stockholders Who May Elect | Form 990, Part VI, Line 7a | Election to the board is held at the annual general meeting of members. A quorum for such election shall be at least 40% of regular members present. A majority vote of those present constitutes a valid election of a candidate to the board. |
| Decisions Subject to Approval | Form 990, Part VI, Line 7b | The Motor and Equipment Manufacturers Association board approves the OESA annual budget and all amendments to the OESA bylaws. |
| Contemporaneous Documentation - Committees | Form 990, Part VI, Line 8b | COMMITTEE MEETINGS ARE NOT FORMALLY DOCUMENTED AT THE TIME THE MEETINGS ARE HELD. COMMITTEE MEETINGS ARE DISCUSSED AT BOARD MEETINGS AND THIS DISCUSSION IS DOCUMENTED IN THE BOARD MINUTES. |
| Form 990 Review Process | Form 990, Part VI, Line 11b | The form 990 was provided to all board members prior to filing via email. The form was reviewed in detail by the director of accounting, CFO/ Secretary and President prior to filing. Any questions were addressed and resolved prior to filing. |
| Conflict of Interest Policy Monitoring & Enforcement | Form 990, Part VI, Line 12c | The policy is reviewed and signed annually by any staff member with the title manager or above. Any volunteer with decision making authority, board member and officer is to review and sign at the beginning of his/her service term. They are to sign a statement which affirms such person 1) has received a copy of the conflicts of interest policy; 2) has read and understands the policy; 3) has agreed to comply with the policy; 4) understands that OESA is a nonprofit corporation and in order to maintain its federal tax exemption it must engage primarily in activities which accomplish one or more of its tax-exempt purposes. |
| Process for Determining Compensation | Form 990, Part VI, Line 15a and 15b | The compensation committee with oversight from the Motor and Equipment Manufacturers Association (a related organization) executive committee along with input from the OESA executive committee is responsible for 1) evaluating the performance of the president and awarding an appropriate compensation package; 2) approving any employment, retention and severance agreement with the president; 3) with the approval of the board of directors, obtaining benchmark compensation data from an outside consultant. The OESA executive committee is responsible for overseeing the president's evaluation and compensation decisions with respect to the association's senior staff. |
| How Documents are Made Available to the Public | Form 990, Part VI, Line 19 | OESA does not make its governing documents, conflict of interest policy, and financial statements available to the public. |
| OTHER CHANGES IN NET ASSETS | FORM 990 PART XI, LINE 5 | UNREALIZED INVESTMENT LOSS -260,285 |
| HOURS DEVOTED FOR RELATED ORGANIZATION | FORM 990 PART VII | NAME:ROBERT E. MCKENNA TITLE:DIRECTOR HOURS:34 |
| HOURS DEVOTED FOR RELATED ORGANIZATION | FORM 990 PART VII | NAME:WENDY EARP TITLE:SECRETARY/TREASURER HOURS:28 |
| HOURS DEVOTED FOR RELATED ORGANIZATION | FORM 990 PART VII | NAME:LACY WILSON TITLE:SENIOR VP GOVT. AFFAIRS HOURS:27 |
| HOURS DEVOTED FOR RELATED ORGANIZATION | FORM 990 PART VII | NAME:JO ANNE FARR TITLE:VP HUMAN RESOURCES & ADMIN HOURS:26 |
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