Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| Part VI. Section A. Line 4. | Did the organization make any significant changes to its governing documents since the prior Form 990 was filed? At the organization's annual membership meeting held on May 26, 2011, two bylaw amendments passed. One clarified the deadline for electronic voting and the other included housekeeping amendments. | |
| Part VI. Section A. Line 6. | Did the organization have members or stockholders? The organization is an electric cooperative which is owned by its members, approximately 66,941 at December 31, 2011. | |
| Part VI. Section A. Line 7a. | Did the organization have members, stockholders, or other persons who had the power to elect or appoint one or more members of the governing body? The Board of Directors are elected by the membership and serve three-year terms. | |
| Part VI. Section A. Line 7b. | Are any governance decisions of the organization reserved to (or subject to approval by) members, stockholders, or other persons other than the governing body? Changes to the organizations Bylaws and Articles of Incorporation are subject to approval by the membership. | |
| Part VI. Section A. Line 8b. | Did the organization contemporaneously document the meetings held or written actions undertaken during the year by the following: Each committee with authority to act on behalf of the governing body? Board committees do not have the authority to act on behalf of the governing body. Board committees make recommendations to the governing body for approval, however, the organization contemporaneously documents the committee meetings held and written actions undertaken during the year. | |
| Part VI. Section A. Line 9. | Is there any officer, director, trustee, or key employee listed in Part VII, Section A, who cannot be reached at the organization's mailing address? David R. Smith, 1590 Prospect Mountain Drive, Estes Park, CO 80517-7707; Rebecca Logan, c/o Alaska Support Industry Alliance, 646 W. 4th Avenue, Suite 200, Anchorage, AK 99501; Elizabeth Vazquez, 6910 Tanaina Drive, Anchorage, AK 99502. | |
| Part VI. Section B. Line 11b. | Describe in Schedule O the process, if any, used by the organization to review this Form 990. The Form 990 is reviewed by the CEO and senior executive staff or officers of the organization in detail, including all forms and schedules. The Form 990, including all forms and schedules, is also reviewed by the Board of Directors' finance committee prior to being filed by our independent accounting firm. | |
| Part VI. Section B. line 12c. | Does the organization regularly and consistently monitor and enforce compliance with the policy? The organization has a written conflict of interest policy which covers the Board of Directors (governing body) and all employees. The organization regularly and consistently monitors minutes and investigates potential or actual conflicts when discovered through member identification. Conflicts of an employee are reviewed and determined by the CEO, Chairman of the Board and Vice President of Human Resources. Conflicts of the CEO are reviewed and determined by the Board of Directors. Conflicts of the Board of Directors are reviewed by legal counsel and determinations are made by a vote of the Board of Directors after receiving advice from legal counsel. Any Director or employee whose conduct infringes upon either the letter or spirit of the conflict of interest policy shall be subject to: (1) if CEO, termination by appropriate action of the Board of Directors; (2) if an employee, termination by appropriate action of the CEO; or (3) if a Director, charges by the Board leading to removal in accordance with the appropriate section of the organization's Bylaws or automatic ineligibility as applicable under the circumstances. | |
| Part VI. Section B. Line 15 | Did the process for determing compensation of the following persons include a review and approval by independent persons, comparability data, and contemporaneous substation of the deliberation and decision? The compensation for the CEO was established by the Board of Directors in a two-year employment agreement effective July 1, 2011, which was approved by the Board of Directors at its June 15, 2011 board meeting. Since the Board of Directors does not record executive sessions, there is no substantiation of the CEO compensation package deliberations. However, comparability data was provided and the decision of the Board was documented. | |
| Part VI. Section C. Line 19. | Describe in Schedule O whether (and if so, how) the organization makes its governing documents, conflict of interest policy, and financial statements available to the public during the tax year. The organization's governing documents, conflict of interest policy and financial statements are available on its website. | |
| Part IX. Line 4. | Statement of Functional Expenses - Benefits paid to or for members: The Form 990 instructions for 2011 were modified to include patronage dividends as part of Functional Expenses (Part IX). For 2011, the assignable margins of $5,573,262 will be assigned to members and is included on line 4 as benefits paid to members. The comparable amount for 2010 which was not included as part of Functional Expenses was $5,410,009. | |
| Part IX. Line 24e. | All other expenses consist of Consumer Accounts $5,465,315, Administrative and General $20,276,653 = $25,741,968 | |
| Part XI. Line 5. | Other changes in net assets or fund balances (explain in Schedule O). The other changes in net assets or fund balances consist of an increase in donated capital of $167,952, an increase in unredeemed capital credits of $367,277, retirement of capital credits and estate payments of ($6,761,968), and assignable margins of $5,573,262 totaling a net change of ($653,477). | |
| Part I. Line 14. | Due to new IRS guidance, we have included in the 2011 functional expenses assignable margins of $5,573,262. The prior year amount on this line would have been $5,410,009 if this new guidance had been in effect in 2010. |
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