Department of the Treasury Internal Revenue Service
Public Charity Status and Public Support
Complete if the organization is a section 501(c)(3) organization or a section
4947(a)(1) nonexempt charitable trust.
Attach to Form 990 or Form 990-EZ. See separate instructions.
OMB No. 1545-0047
2010
Open to Public Inspection
Name of the organization
CLAYTON HEALTH SYSTEMS INC
Employer identification number
85-0442957
Part I
Reason for Public Charity Status
(All organizations must complete this part.) See instructions
The organization is not a private foundation because it is: (For lines 1 through 11, check only one box.)
1
2
3
4
5
section 170(b)(1)(A)(iv). (Complete Part II.)
6
7
8
9
receipts from activities related to its exempt functions—subject to certain exceptions, and (2) no more than 331/3% of
its support from gross investment income and unrelated business taxable income (less section 511 tax) from businesses
acquired by the organization after June 30, 1975. See section 509(a)(2). (Complete Part III.)
10
11
e
By checking this box, I certify that the organization is not controlled directly or indirectly by one or more disqualified persons other than foundation managers and other than one or more publicly supported organizations described in section 509(a)(1) or section 509(a)(2).
f
If the organization received a written determination from the IRS that it is a Type I, Type II or Type III supporting organization, check this box
..................................................
g
Since August 17, 2006, has the organization accepted any gift or contribution from any of the following persons?
(i) a person who directly or indirectly controls, either alone or together with persons described in (ii)
Yes
No
and (iii) below, the governing body of the the supported organization?
................
11g(i)
(ii)
a family member of a person described in (i) above?
......................
11g(ii)
(iii)
a 35% controlled entity of a person described in (i) or (ii) above?
................
11g(iii)
h
Provide the following information about the supported organization(s).
(i) Name of supported organization
(ii) EIN
(iii) Type of organization (described on lines 1- 9 above or IRC section (see instructions))
(iv) Is the organization in col. (i) listed in your governing document?
(v) Did you notify the organization in col. (i) of your support?
(vi) Is the organization in col. (i) organized in the U.S.?
(vii) Amount of support?
Yes
No
Yes
No
Yes
No
Total
For Paperwork Reduction Act Notice, see the Instructions for Form 990.
Cat. No. 11285F
Schedule A (Form 990 or 990-EZ) 2010
Schedule A (Form 990 or 990-EZ) 2010
Page 2
Part II
Support Schedule for Organizations Described in IRC 170(b)(1)(A)(iv) and 170(b)(1)(A)(vi) (Complete only if you checked the box on line 5, 7, or 8 of Part I or if the
organization failed to qualify under Part III. If the organization fails to
qualify under the tests listed below, please complete Part III.)
Section A. Public Support
Calendar year(or fiscal year beginning in)
(a) 2006
(b) 2007
(c) 2008
(d) 2009
(e) 2010
(f) Total
1
Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grants.") ....
2
Tax revenues levied for the organization's benefit and either paid to or expended on its behalf.......
3
The value of services or facilities furnished by a governmental unit to the organization without charge..
4
Total. Add lines 1 through 3..
5
The portion of total contributions by each person (other than a governmental unit or publicly supported organization) included
on line 1 that exceeds 2% of the amount shown on line 11, column (f)..
6
Public Support. Subtract line 5 from line 4.
Section B. Total Support
Calendar year(or fiscal year beginning in)
(a) 2006
(b) 2007
(c) 2008
(d) 2009
(e) 2010
(f) Total
7
Amounts from line 4..
8
Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources..
9
Net income from unrelated business activities, whether or not the business is regularly carried on..
10
Other income. (Explain in Part IV.) Do not include gain or loss from the sale of capital assets..
11
Total support (Add lines 7 through 10).
12
Gross receipts from related activities, etc. (See instructions.)
..................
12
13
First Five Years
If the Form 990 is for the organization's first, second, third, fourth, or fifth tax year as a 501(c)(3) organization,
check this box and stop here..........................................
Section C. Computation of Public Support Percentage
14
Public Support Percentage for 2010 (line 6 column (f) divided by line 11 column (f))
.........
14
15
Public Support Percentage for 2009 Schedule A, Part II, line 14
...............
15
16a
33 1/3% support test—2010.
If the organization did not check the box on line 13, and line 14 is 33 1/3% or more, check this box
and stop here. The organization qualifies as a publicly supported organization
......................
b
33 1/3% support test—2009.
If the organization did not check the box on line 13 or 16a, and line 15 is 33 1/3% or more, check this
box and stop here. The organization qualifies as a publicly supported organization
.....................
17a
10%-facts-and-circumstances test—2010.
If the organization did not check a box on line 13, 16a, or 16b and line 14
is 10% or more, and if the organization meets the "facts and circumstances" test, check this box and stop here. Explain
in Part IV how the organization meets the "facts and circumstances" test. The organization qualifies as a publicly supported
organization
..................................................
b
10%-facts-and-circumstances test—2009.
If the organization did not check a box on line 13, 16a, 16b, or 17a and line
15 is 10% or more, and if the organization meets the "facts and circumstances" test, check this box and stop here.
Explain in Part IV how the organization meets the "facts and circumstances" test. The organization qualifies as a publicly supported organization
..............................................
18
Private Foundation
If the organization did not check a box on line 13, 16a, 16b, 17a or 17b, check this box and see
instructions
...................................................
Schedule A (Form 990 or 990-EZ) 2010
Schedule A (Form 990 or 990-EZ) 2010
Page 3
Part III
Support Schedule for Organizations Described in IRC 509(a)(2) (Complete only if you checked the box on line 9 of Part I or if the organization
failed to qualify under Part II. If the organization fails to qualify under
the tests listed below, please complete Part II.)
Section A. Public Support
Calendar year(or fiscal year beginning in)
(a) 2006
(b) 2007
(c) 2008
(d) 2009
(e) 2010
(f) Total
1
Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grants.") .
2
Gross receipts from admissions, merchandise sold or services performed, or facilities furnished in any activity that is related to the organization's tax-exempt purpose......
3
Gross receipts from activities that are not an unrelated trade or business under section 513..
4
Tax revenues levied for the organization's benefit and either paid to or expended on its behalf...
5
The value of services or facilities furnished by a governmental unit to the organization without charge..
6
Total. Add lines 1 through 5.
7a
Amounts included on lines 1, 2, and 3 received from disqualified persons...
b
Amounts included on lines 2 and 3 received from other than disqualified persons that exceed the greater of $5,000 or 1% of the amount on line 13 for the year.
c
Add lines 7a and 7b..
8
Public Support (Subtract line 7c from line 6.)
Section B. Total Support
Calendar year (or fiscal year beginning in)
(a) 2006
(b) 2007
(c) 2008
(d) 2009
(e) 2010
(f) Total
9
Amounts from line 6...
10a
Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources..
b
Unrelated business taxable income (less section 511 taxes) from businesses acquired after June 30, 1975.
c
Add lines 10a and 10b.
11
Net income from unrelated business activities not included in line 10b, whether or not the business is regularly carried on.
12
Other income. Do not include gain or loss from the sale of capital assets (Explain in Part IV.)
13
Total support (Add lines 9, 10c, 11 and 12.).
14
First Five Years
If the Form 990 is for the organization's first, second, third, fourth, or fifth tax year as a 501(c)(3) organization,
check this box and stop here.............................................
Section C. Computation of Public Support Percentage
15
Public Support Percentage for 2010 (line 8 column (f) divided by line 13 column (f))
.........
15
16
Public support percentage from 2009 Schedule A, Part III, line 15
...............
16
Section D. Computation of Investment Income Percentage
17
Investment income percentage for 2010 (line 10c column (f) divided by line 13 column (f))
......
17
18
Investment income percentage from 2009 Schedule A, Part III, line 17
.............
18
19a
33 1/3% support tests—2010.
If the organization did not check the box on line 14, and line 15 is more than 33 1/3% and line 17 is not more than 33 1/3%, check this box and stop here. The organization qualifies as a publicly supported organization
..........
b
33 1/3% support tests—2009.
If the organization did not check a box on line 14 or line 19a, and line 16 is more than 33 1/3% and line 18 is not more than 33 1/3%, check this box and stop here. The organization qualifies as a publicly supported organization
....
20
Private Foundation
If the organization did not check a box on line 14, 19a or 19b, check this box and see instructions
.....
Schedule A (Form 990 or 990-EZ) 2010
Schedule A (Form 990 or 990-EZ) 2010
Page 4
Part IV
Supplemental Information.
Supplemental Information. Complete this part to provide the explanation required by Part II, line 10; Part II, line 17a or 17b; or Part III, line 12. Also complete this part for any additional information. (See instructions).
Facts And Circumstances Test
Explanation
Schedule A (Form 990 or 990-EZ) 2010
Additional Data
Software ID:
Software Version:
-
TIN:
SCHEDULE O (Form 990 or 990-EZ)
Department of the Treasury Internal Revenue Service
Supplemental Information to Form 990 or 990-EZ
Complete to provide information for responses to specific questions on
Form 990 or to provide any additional information.
Attach to Form 990 or 990-EZ.
OMB No. 1545-0047
2010
Open to Public Inspection
Name of the organization
CLAYTON HEALTH SYSTEMS INC
Employer identification number
85-0442957
Identifier
Return Reference
Explanation
PROGRAM SERVICE ACCOMPLISHMENTS
FORM 990, PART III, LINE 4A CONTINUATION
THERE WERE 24,415 SEEN IN ALL ENTITIES OF UNION COUNTY GENERAL HOSPITAL, 304 WERE INPATIENTS, 8,489 WERE SEEN IN THE CLAYTON FAMILY PRACTICE CLINIC, 15,622 WERE SEEN AS OUTPATIENTS IN THE DIFFERENT DEPARTMENTS OF UNION COUNTY GENERAL HOSPITAL, 65 WERE SEEN BY THE CLAYTON HOSPITAL HOME HEALTHCARE AGENCY, 91% WERE FROM THE NORTH EASTERN NEW MEXICO AREA, 4% WERE FROM THE WESTERN OKLAHOMA PANHANDLE, 4% WERE FROM THE WESTERN TEXAS PANHANDLE, 1% WERE FROM SOUTHEASTERN COLORADO AREA. UNION COUNTY GENERAL HOSPITAL IS ONE OF THE SPONSORS OF AN ANNUAL COUNTY WIDE HEALTH FAIR WHERE HOSPITAL PERSONNEL OBTAIN BLOOD SAMPLES FOR TESTING (701 PATIENTS WERE DRAWN AT THE HEALTH FAIR), SCREENING MAMMOGRAMS BY ASSURED IMAGING (36 WERE DONE AT THE HEALTH FAIR),17 BONE DENSITY SCREENINGS AT THE HEALTH FAIR WHICH RESULTED IN 6 BONE DENSITY SCANS SCHEDULED; 22 HOSPITAL PERSONNEL WORKED 670 HOURS (AVERAGE WAGE $25.00 PER HR) THE MONTH OF THE HEALTH FAIR AND ONE WEEK PRIOR, TO BRING THE COMMUNITIES OF UNION COUNTY AND TEXLINE, TEXAS, THE CHANCE TO RECEIVE BLOOD TESTING, MAMMOGRAMS, AND BONE DENSITY SCREENINGS AT A REDUCED COST TO THEM. NURSING DOES A BLOOD PRESSURE CLINIC AT THE SENIOR CITIZENS' BUILDING AND SOME CONSULTING OF INDIVIDUALS AS TO PROVIDERS THEY MAY NEED TO SEE FOR SERVICES.
BUSINESS RELATIONSHIP
FORM 990, PART VI, SECTION A, LINE 2
CLAUDE C AUSTIN AND ROSIE DEHERRERA, DIRECTORS, HAVE A BUSINESS RELATIONSHIP.
DELEGATION OF MANAGEMENT DUTIES
FORM 990, PART VI, SECTION A, LINE 3
THE HOSPITAL'S CEO, DON WIEDEMANN, IS EMPLOYED BY A MANAGEMENT COMPANY, HEALTH TECH MANAGEMENT SERVICES. ALL EXECUTIVE DUTIES OF THE CHIEF EXECUTIVE OFFICER ARE CARRIED OUT BY MR. WIEDEMANN OF HEALTH TECH MANAGEMENT SERVICES.
FORM 990 REVIEW
FORM 990, PART VI, SECTION B, LINE 11B
THE FORM 990 WAS PREPARED AND REVIEWED BY AN INDEPENDENT ACCOUNTING FIRM. A DRAFT OF THE FORM 990 IS THEN PROVIDED TO HOSPITAL MANAGEMENT AND ANY QUESTIONS OR CORRECTIONS ARE ADDRESSED, IF NECESSARY. A COPY OF THE FINAL FORM 990 WITH ALL REQUIRED SCHEDULES IS THEN PROVIDED TO ALL VOTING BOARD MEMBERS PRIOR TO FILING WITH THE IRS.
CONFLICT OF INTEREST POLICY
FORM 990, PART VI, SECTION B, LINE 12C
THE BOARD OF DIRECTORS, CEO AND ALL OTHER OFFICERS ARE ALL REQUIRED TO ANNUALLY SIGN THE CONFLICT OF INTEREST POLICY AND DISCLOSE ANY POTENTIAL CONFLICTS OF INTEREST. POTENTIAL CONFLICTS ARE REVIEWED BY THE BOARD OF DIRECTORS AND THE DIRECTORS, AS A WHOLE, DETERMINE WHETHER A CONFLICT IS PRESENT. IF IT IS DETERMINED THAT A CONFLICT EXISTS, THEN THE CONFLICTED INDIVIDUAL MUST ABSTAIN FROM VOTING AND LEAVE THE BOARD ROOM WHILE THE MATTER OF CONFLICT IS BEING DISCUSSED.
CEO COMPENSATION REVIEW
FORM 990, PART VI, SECTION B, LINE 15A; PART VII, SECTION A, LINE 8
THE HOSPITAL'S CEO IS COMPENSATED BY A MANAGEMENT COMPANY, HEALTH TECH MANAGEMENT SERVICES. ANNUALLY, A REPRESENTATIVE FROM THE MANAGEMENT COMPANY MEETS WITH THE BOARD OF DIRECTORS TO PERFORM AN ANNUAL EVALUATION OF THE CEO'S PERFORMANCE, REVIEW THE NEW MEXICO HOSPITAL SERVICES WAGE & SALARY SURVEY AS A COMPENSATION COMPARABLE AND THEN THE BOARD DELIBERATES TO DETERMINE AND APPROVE APPROPRIATE COMPENSATION AMOUNTS AND ANY RAISES FOR THE CEO. THE BOARD'S APPROVAL OF CEO COMPENSATION IS DOCUMENTED IN THE BOARD MINUTES. THE HOSPITAL THEN PAYS A MANAGEMENT FEE TO HEALTH TECH MANAGEMENT SERVICES FOR THE CEO'S SERVICES.
OTHER OFFICERS COMPENSATION REVIEW
FORM 990, PART VI, SECTION B, LINE 15B
THE HOSPITAL CEO IS APPOINTED BY THE BOARD TO ADMINISTER ANNUAL EVALUATIONS AND WAGE ADJUSTMENTS FOR ALL OTHER OFFICERS. WHILE THE BOARD DOES NOT INDEPENDENTLY APPROVE COMPENSATION FOR THE OTHER OFFICERS, THE BOARD DOES SET AN ANNUAL MAXIMUM PERCENTAGE OF RAISES IN THE ANNUAL BUDGET USING THE NEW MEXICO HOSPITAL SERVICES WAGE & SALARY SURVEY.
AVAILABILITY OF DOCUMENTS
FORM 990, PART VI, SECTION C, LINE 19
THE ORGANIZATION'S GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY AND FINANCIAL STATEMENTS ARE AVAILABLE TO THE PUBLIC UPON REQUEST.
OTHER CHANGES IN NET ASSETS
FORM 990, PART XI, LINE 5
PRIOR PERIOD ADJUSTMENTS $(97,487)
For Paperwork Reduction Act Notice, see the Instructions for Form 990 or 990-EZ.