Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| 01. Members or stockholder classes and rights (Part VI, line 6) | Members elect directors and president Directors elect officers other than president | |
| 02. Member election for additional members (Part VI, line 7a) | Members elect directors and president | |
| 03. Governing body decisions (Part VI, line 7b) | Committees are not authorized to act on behalf of the governing body The committees are advisory to the governing body | |
| 04. Committee meeting documentation (Part VI, line 8b) | Organization does not document committee meetings Committees do not have any authority to make decisions binding the organization or the board members The committees are advisory only Member meetings are not documented however approvals of significant matters discussed at member meetings are communicated to the entire membership via the newsletter The election of directors and the president procedures and results are doucmented in the first meeting of the directors following the member election meeting The results are also reported in the members newsletter The directors are considering the requirement of documenting members meetings | |
| 05. Form 990 governing body review (Part VI, line 11) | The organization has distributed copies of its 2011 year ended form 990 to board members prior to the filing of the form The 2010 year ended form 990 was not reviewed with the directors until after the filing of the form The president and the executive director did review the 2010 990 prior to filing the return The board approved a conflict of interest policy document retention and destruction policy and a whistle blower policy at its September 2012 board meeting | |
| 06. Conflict of interest policy compliance (Part VI, line 12c) | Organization did not have a written conflict of interest policy until the directors meeting held in September of 2012 However the employees and directors were verbally informed of the necessity to disclose such information to either the executive director secretary or president | |
| 07. CEO, executive director, top management comp (Part VI, line 15a) | Directors discuss and approve compensation Directors attempt to find comparable compensation but there are only a handful of similar entities in PA The executive directorDirector and officer and secretary non director leave the meeting so directors can discuss the compensation for the executive director and secretary These two are the only compensated officers | |
| 08. Other officer or key employee compensation (Part VI, line 15b | Directors discuss and approve compensation for executive director secretary and controller The controller position is not an officers position and is a part time position All other compensation is approved by the executive director The directors approve compensation for the executive director and the secretary and the controller who is a part time employee Efforts are made to find comparables but the number of such positions in PA are far and few in between The board believes compensation paid is fair considering the requirements of the positions | |
| 09. Governing documents, etc, available to public (Part VI, line 19) | The organization only gives the public access to its 990 form upon written request It does not make public its governing policies conflict of interest or other financial information If the organization ever receives such a request it will refer the request to the directors for a response The directors are discussing changes in this area at its September 2012 meeting |
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