Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| 01. Unrelated business income explanation (Part V, line 3b) | Form 990-T is scheduled to be signed and filed on October 31 2012 | |
| 02. Organizational document changes (Part VI, line 4) | We had five changes to our bylaws 1 Expanded the window for meeting notification from 25 to 10 days to 60 to 10 days before the meeting 2 Increased and clarified what is necessary for a member to be qualifed to become a trustee for the cooperative 3 Clarified and added additional procedures that addressed what is necessary for the removal of a trustee by the members of the cooperative 4 Added a statement to disclose that members of the board of trustees are eligible to participate in a comprehensive medical insurance program on the same basis as employees of the cooperative 5 Eliminated a reference to gender from his to their and disclosed how capital credits received from Seminole Electric Cooperative are retired to members of Clay Electric | |
| 03. Members or stockholder classes and rights (Part VI, line 6) | Clay Electric Cooperative had 138808 members as of December 31 2011 | |
| 04. Member election for additional members (Part VI, line 7a) | Clay Electric Cooperative has nine members on the Board of Trustees The Board of Trustee members serve three-year terms and each board member represents one trustee district within the co-ops service area Their terms are staggered in such a way that only three are up for election by the members each year | |
| 05. Governing body decisions (Part VI, line 7b) | The business and affairs of the cooperative are managed by a board of trustees which shall exercise all of the powers of the cooperative except such as by law the articles of incorporation or the bylaws If an amendment of the bylaws is proposed by the board of trustees the amendment must be presented to the membership | |
| 06. Form 990 governing body review (Part VI, line 11) | The top financial official presented paper copies of the 2011 Form 990 to the Board of Trustees for their review at their monthly board meeting on October 30 2012 | |
| 07. Conflict of interest policy compliance (Part VI, line 12c) | It is a requirement that incumbents of certain positions within the Cooperative and the Board of Trustees annually complete and sign the Conflict of Interest Certification and Disclosure Form and deliver it to the General ManagerCEO or Board President | |
| 08. CEO, executive director, top management comp (Part VI, line 15a) | Comparability data was used to determine the Compensation for our CEO and was approved by our Board of Trustees Board meeting minutes document the deliberations and decisions on the compensation arrangement Board meeting minutes on November 23 2011 reflect a performance appraisal and compensation review for our CEO | |
| 09. Other officer or key employee compensation (Part VI, line 15b | Comparability data was used to evaluate the compensation for our other officer and key employees | |
| 10. Governing documents, etc, available to public (Part VI, line 19) | Our governing documents included in our Member Handbook conflict of interest policy and financial statements included in our Kilowatt Newsletter are made available to the general public on our website at wwwclayelectriccom | |
| 11. Explanation of other changes in net assets or fund balances (Part XI, line 5) | Capital credits assigned for the year was 20151609 less net retirements of capital credits of 5007726 less a decrease in memberships of 1175 plus unclaimed capital credits of 284165 | |
| 12. General explanation attachment | Part IX-Statement of Functional Expenses-In an attempt to maintain consistency in reporting we elected to report our expenses in the same categories used in prior years |
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