Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | THE ORGANIZATION HAS MEMBERS. | |
| FORM 990, PART VI, SECTION A, LINE 7A | THE ORGANIZATION'S MEMBERS ELECT THE BOARD OF DIRECTORS. | |
| FORM 990, PART VI, SECTION A, LINE 7B | IN THE ELECTION OF NEW BOARD MEMBERS, THE ORGANIZATION'S MEMBERS HAVE THE POWER TO CONTEST A NOMINATION OR PROPOSE OTHER CANDIDATES. IF THIS HAPPENS, THE ENTIRE MEMBERSHIP VOTES ON THE CANDIDATES. | |
| FORM 990, PART VI, SECTION B, LINE 11 | THE FORM 990 IS PREPARED BY THE CHAMBER'S ACCOUNTING FIRM, SMITH SCHAFER & ASSOCIATES, LTD, USING THE FINANCIAL RECORDS, SCHEDULES AND STATEMENTS OF THE CHAMBER. MEMBERS OF THE ACCOUNTING FIRM DISCUSS WITH THE CHAMBER'S OPERATIONS DIRECTOR ANY ITEMS THAT NEED CLARIFICATION OR ADDITIONAL SUPPORT. THE CHAMBER'S OPERATIONS DIRECTOR, WHO IS ALSO A CPA AND HAS PREPARED FOR PROFIT AND NON-PROFIT TAX RETURNS, REVIEWS THE COMPLETED RETURN AND COMPARES IT TO THE CHAMBER'S RECORDS. AFTER ANY QUESTIONS ARE RESOLVED THE FORM 990 IS REVIEWED WITH THE CHAMBER'S PRESIDENT AND THEN SIGNED BY THE PRESIDENT AND OPERATIONS DIRECTOR. THE FORM 990 IS REVIEWED WITH THE CHAMBER'S TREASURER OF THE BOARD BEFORE IT IS MAILED. | |
| FORM 990, PART VI, SECTION B, LINE 12C | BEFORE EXECUTIVE COMMITTEE ACTION ON A CONTRACT OR TRANSACTION INVOLVING A CONFLICT OF INTEREST, A BOARD OF DIRECTOR, EXECUTIVE COMMITTEE MEMBER OR CHAMBER EMPLOYEE HAVING A CONFLICT OF INTEREST AND WHO IS IN ATTENDANCE AT THE MEETING SHALL DISCLOSE ALL FACTS MATERIAL TO THE CONFLICT OF INTEREST. SUCH DISCLOSURE SHALL BE REFLECTED IN THE MINUTES OF THE MEETING. A BOARD OF DIRECTOR, EXECUTIVE COMMITTEE MEMBER OR CHAMBER EMPLOYEE WHO PLANS NOT TO ATTEND A MEETING AT WHICH HE OR SHE HAS REASON TO BELIEVE THAT THE EXECUTIVE COMMITTEE WILL ACT ON A MATTER IN WHICH THE PERSON HAS A CONFLICT OF INTEREST SHALL DISCLOSE TO THE CHAIR OF THE MEETING ALL FACTS MATERIAL TO THE CONFLICT OF INTEREST. THE CHAIR SHALL REPORT THE DISCLOSURE AT THE MEETING AND THE DISCLOSURE SHALL BE REFLECTED IN THE MINUTES OF THE MEETING. A PERSON WHO HAS A CONFLICT OF INTEREST SHALL NOT PARTICIPATE IN OR BE PERMITTED TO HEAR THE EXECUTIVE COMMITTEE'S DISCUSSION OF THE MATTER EXCEPT TO DISCLOSE MATERIAL FACTS AND TO RESPOND TO QUESTIONS. SUCH PERSON SHALL NOT ATTEMPT TO EXERT HIS OR HER PERSONAL INFLUENCE WITH RESPECT TO THE MATTER, EITHER AT OR OUTSIDE THE MEETING. A PERSON WHO HAS A CONFLICT OF INTEREST WITH RESPECT TO A CONTRACT OR TRANSACTION THAT WILL BE VOTED ON AT A MEETING SHALL NOT BE COUNTED IN DETERMINING THE PRESENCE OF A QUORUM FOR PURPOSES OF THE VOTE. THE PERSON HAVING A CONFLICT OF INTEREST MAY NOT VOTE ON THE CONTRACT OR TRANSACTION AND SHALL NOT BE PRESENT IN THE MEETING ROOM WHEN THE VOTE IS TAKEN, UNLESS THE VOTE IS BY SECRET BALLOT. SUCH PERSON'S INELIGIBILITY TO VOTE SHALL BE REFLECTED IN THE MINUTES OF THE MEETING. FOR PURPOSES OF THIS PARAGRAPH, A MEMBER OF THE BOARD OF DIRECTORS OF ROCHESTER AREA CHAMBER OF COMMERCE HAS A CONFLICT OF INTEREST WHEN HE OR SHE STANDS FOR ELECTION AS AN OFFICER OR FOR RE-ELECTION AS A MEMBER OF THE BOARD OF DIRECTORS. RESPONSIBLE PERSONS WHO ARE NOT MEMBERS OF THE BOARD OF DIRECTORS OF ROCHESTER AREA CHAMBER OF COMMERCE, OR WHO HAVE A CONFLICT OF INTEREST WITH RESPECT TO A CONTRACT OR TRANSACTION THAT IS NOT THE SUBJECT OF BOARD OR COMMITTEE ACTION, SHALL DISCLOSE TO THE CHAIR OR THE CHAIR'S DESIGNEE ANY CONFLICT OF INTEREST THAT SUCH RESPONSIBLE PERSON HAS WITH RESPECT TO A CONTRACT OR TRANSACTION. SUCH DISCLOSURE SHALL BE MADE AS SOON AS THE CONFLICT OF INTEREST IS KNOWN TO THE RESPONSIBLE PERSON. THE RESPONSIBLE PERSON SHALL REFRAIN FROM ANY ACTION THAT MAY AFFECT ROCHESTER AREA CHAMBER OF COMMERCE'S PARTICIPATION IN SUCH CONTRACT OR TRANSACTION. IN THE EVENT IT IS NOT ENTIRELY CLEAR THAT A CONFLICT OF INTEREST EXISTS, THE INDIVIDUAL WITH THE POTENTIAL CONFLICT SHALL DISCLOSE THE CIRCUMSTANCES TO THE CHAIR OR THE CHAIR'S DESIGNEE, WHO SHALL DETERMINE WHETHER THERE EXISTS A CONFLICT OF INTEREST THAT IS SUBJECT TO THIS POLICY. | |
| FORM 990, PART VI, SECTION B, LINE 15A | THE ANNUAL REVIEW OF THE CHAMBER'S PRESIDENT IS PERFORMED BY THE BOARD CHAIR AND THE CHAIR-ELECT. THE OPERATIONS OFFICER COMPILES SALARY AND BENEFIT INFORMATION FROM CHAMBERS OF SIMILAR SIZE IN MEMBERSHIP AND REVENUE (DUES AND NON-DUES). RECENT MARKET INFORMATION IS ALSO ACCUMULATED. PERFORMANCE EVALUATIONS FOR THE PRESIDENT ARE PREPARED BY BOARD MEMBERS, STAFF AND MEMBERS AT LARGE WHO WERE SELECTED AT RANDOM. THE OPERATIONS OFFICER COMPILES THIS EVALUATION INFORMATION AND DELIVERS IT TO THE CHAIR AND CHAIR-ELECT. THE CHAIR AND CHAIR-ELECT REVIEW THE EVALUATIONS AND COMPARES THE SALARY ANALYSIS DATA AGAINST A LISTING OF THE PRESIDENTS CURRENT SALARY AND BENEFITS. ADJUSTMENTS TO THE COMPENSATION PACKAGE ARE SENT FROM THE BOARD CHAIR DIRECTLY TO THE OPERATIONS DIRECTOR. | |
| FORM 990, PART VI, SECTION C, LINE 18 | THE CHAMBER MAKES AVAILABLE FOR PUBLIC INSPECTION ITS ANNUAL RETURN AND APPLICATIONS FOR EXEMPTION AS REQUESTED BY THE GENERAL PUBLIC. IN THE CASE OF IN-PERSON REQUESTS, THIS IS DONE IMMEDIATELY AND UPON WRITTEN REQUEST WITHIN 30 DAYS OF RECEIVING THE REQUEST. COPYING CHARGES AND POSTAGE ARE CHARGED AS APPLICABLE. | |
| FORM 990, PART VI, SECTION C, LINE 19 | THE CHAMBER DOES NOT MAKE AVAILABLE ITS AUDITED FINANCIAL STATEMENTS, ARTICLES OF INCORPORATION, BY-LAWS AND POLICIES. |
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