Attach to Form 990 or Form 990-EZ.
See separate instructions.| (i) Name of supported organization |
(ii) EIN |
(iii) Type of organization (described on lines 1- 9 above or IRC section (see instructions)) |
(iv) Is the organization in col. (i) listed in your governing document? |
(v) Did you notify the organization in col. (i) of your support? |
(vi) Is the organization in col. (i) organized in the U.S.? |
(vii) Amount of support? |
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|---|---|---|---|---|---|---|---|---|---|
| Yes | No | Yes | No | Yes | No | ||||
| Total | |||||||||
| Calendar year(or fiscal year beginning in) | (a) 2006 | (b) 2007 | (c) 2008 | (d) 2009 | (e) 2010 | (f) Total | |
|---|---|---|---|---|---|---|---|
| 1 | Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grants.") .... | ||||||
| 2 | Tax revenues levied for the organization's benefit and either paid to or expended on its behalf....... | ||||||
| 3 | The value of services or facilities furnished by a governmental unit to the organization without charge.. | ||||||
| 4 | Total. Add lines 1 through 3.. | ||||||
| 5 | The portion of total contributions by each person (other than a governmental unit or publicly supported organization) included on line 1 that exceeds 2% of the amount shown on line 11, column (f).. | ||||||
| 6 | Public Support. Subtract line 5 from line 4. | ||||||
| Calendar year(or fiscal year beginning in) | (a) 2006 | (b) 2007 | (c) 2008 | (d) 2009 | (e) 2010 | (f) Total | |
|---|---|---|---|---|---|---|---|
| 7 | Amounts from line 4.. | ||||||
| 8 | Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources.. | ||||||
| 9 | Net income from unrelated business activities, whether or not the business is regularly carried on.. | ||||||
| 10 | Other income. (Explain in Part IV.) Do not include gain or loss from the sale of capital assets.. | ||||||
| 11 | Total support (Add lines 7 through 10). | ||||||






| Calendar year(or fiscal year beginning in) | (a) 2006 | (b) 2007 | (c) 2008 | (d) 2009 | (e) 2010 | (f) Total | |
|---|---|---|---|---|---|---|---|
| 1 | Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grants.") . | 5,812,221 | 6,216,500 | 6,730,660 | 18,759,381 | ||
| 2 | Gross receipts from admissions, merchandise sold or services performed, or facilities furnished in any activity that is related to the organization's tax-exempt purpose...... | 20,707,048 | 22,610,606 | 23,941,409 | 67,259,063 | ||
| 3 | Gross receipts from activities that are not an unrelated trade or business under section 513.. | ||||||
| 4 | Tax revenues levied for the organization's benefit and either paid to or expended on its behalf... | 0 | 0 | 0 | 0 | ||
| 5 | The value of services or facilities furnished by a governmental unit to the organization without charge.. | 0 | 0 | 0 | 0 | ||
| 6 | Total. Add lines 1 through 5. | 26,519,269 | 28,827,106 | 30,672,069 | 86,018,444 | ||
| 7a | Amounts included on lines 1, 2, and 3 received from disqualified persons... | ||||||
| b | Amounts included on lines 2 and 3 received from other than disqualified persons that exceed the greater of $5,000 or 1% of the amount on line 13 for the year. | ||||||
| c | Add lines 7a and 7b.. | ||||||
| 8 | Public Support (Subtract line 7c from line 6.) | 86,018,444 | |||||
| Calendar year (or fiscal year beginning in) | (a) 2006 | (b) 2007 | (c) 2008 | (d) 2009 | (e) 2010 | (f) Total | |
|---|---|---|---|---|---|---|---|
| 9 | Amounts from line 6... | 26,519,269 | 28,827,106 | 30,672,069 | 86,018,444 | ||
| 10a | Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources.. | 778,359 | 421,938 | 515,619 | 1,715,916 | ||
| b | Unrelated business taxable income (less section 511 taxes) from businesses acquired after June 30, 1975. | ||||||
| c | Add lines 10a and 10b. | 778,359 | 421,938 | 515,619 | 1,715,916 | ||
| 11 | Net income from unrelated business activities not included in line 10b, whether or not the business is regularly carried on. | 0 | 0 | 0 | 0 | ||
| 12 | Other income. Do not include gain or loss from the sale of capital assets (Explain in Part IV.) | 0 | 179,592 | 55,105 | 234,697 | ||
| 13 | Total support (Add lines 9, 10c, 11 and 12.). | 27,297,628 | 29,428,636 | 31,242,793 | 87,969,057 | ||




| Facts And Circumstances Test |
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| Explanation |
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| Software ID: | |
| Software Version: |
Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| ORGANIZATION'S MISSION | FORM 990, PART III, LINE 1 | IN SUPPORT OF THIS MISSION STATEMENT, THE GRC BOARD OF TRUSTEES IS COMMITTED TO: PROVIDING A SERVICE TO THE RESEARCH AND DEVELOPMENT COMMUNITY IN THE BIOLOGICAL, CHEMICAL OR PHYSICAL SCIENCES THROUGH THE ORGANIZATION AND SUPPORT OF SCIENTIFIC CONFERENCES. EACH GORDON RESEARCH CONFERENCE HAS A RECURRING THEMATIC TOPIC AND STRIVES TO BE THE OVERALL BEST MEETING IN ITS FIELD. A CONFERENCE PROGRAM MAY EXTEND TO RELATED SUBJECTS IN AREAS SUCH AS INDUSTRIAL TECHNOLOGY, THE ENVIRONMENTAL SCIENCES, GEOLOGY, MEDICINE, COMPUTATION, SCIENCE EDUCATION, AND PUBLIC POLICY. PROVIDING AN OPEN APPLICATION PROCESS FOR ATTENDANCE AT GRC BY ACTIVE SCIENTISTS, TECHNOLOGISTS AND EDUCATORS FROM ACADEMIA, GOVERNMENT AND INDUSTRY. ASSURING A FORMAT AND SITE LOCATIONS THAT ENCOURAGE EXTENSIVE FORMAL AND INFORMAL DISCUSSION AND A SENSE OF COMMUNITY AMONG THE ATTENDEES. PLACING A PREMIUM ON THE "OFF THE RECORD" PRESENTATION OF PREVIOUSLY UNPUBLISHED SCIENTIFIC RESULTS AND ON THE CONSEQUENT AD HOC PEER DISCUSSION. USING THE GRC AS A POSITIVE INFLUENCE ON THE CULTURE OF SCIENCE AS REFLECTED IN OPENNESS TO A DIVERSITY OF NEW IDEAS AND CONCEPTS, OUTREACH TO GLOBAL SCIENCE, AND ESTABLISHMENT OF AN EGALITARIAN ENVIRONMENT FOR SCIENTIFIC DEBATE. PROVIDING A FORUM FOR CAREER NETWORKING AND CAREER ADVANCEMENT. SUPPORTING AND ENCOURAGING YOUNG SCIENTISTS AS THEY ESTABLISH INITIAL SCIENTIFIC AND PERSONAL CONTACTS. MAINTAINING A "BOTTOM-UP" AND OPEN GOVERNANCE PROCESS AT ALL LEVELS OF THE GRC ORGANIZATION, INCLUDING ESTABLISHING NEW CONFERENCES, AND REVIEWING AND GOVERNING RECURRENT CONFERENCES. PROVIDING A FORUM FOR THE SYNTHESIS AND EVALUATION OF NEW CONCEPTS AS A MEANS TO CLARIFY AND CRYSTALLIZE NEW RESEARCH DIRECTIONS. MAKING THE GRC AVAILABLE TO THE WORLDWIDE SCIENTIFIC COMMUNITY AND ASSURING THAT THE GRC IS RESPONSIVE TO THE NEEDS OF A DIVERSITY OF SCIENTIFIC CULTURES AND INTERESTS. |
| FORM 990 REVIEW PROCESS | FORM 990, PART VI, LINE 10 | DATA IS COLLECTED AND PREPARED BY THE FINANCIAL OPERATIONS MANAGER. THE FOM FORWARDS THE INFORMATION TO KPMG WHO COMPLETES THE RETURN USING THIS MATERIAL AS WELL AS THE ISSUED FINANCIAL STATEMENTS. THE COMPLETED RETURN IS REVIEWED BY THE FOM AND IS PROVIDED TO THE DIRECTOR FOR REVIEW AND DISCUSSION. THE DRAFT OF THE 990 RETURN IS FORWARDED VIA E-MAIL ATTACHMENT TO THE GRC BOT INCLUDING FINANCE AND AUDIT COMMITTEES FOR TRUSTEE REVIEW. COMMENTS, IF ANY, ARE FORWARDED BACK TO THE FOM AND DIRECTOR AND IF NEED BE ARE ADDRESSED. |
| CONFLICT OF INTEREST POLICY | FORM 990, PART VI, LINE 12C | THE GRC CONFLICT OF INTEREST POLICY COVERS MEMBERS OF GRC'S BOARD OF TRUSTEES, OFFICERS AND SENIOR EMPLOYEES HAVING DECISION-MAKING AUTHORITY. AS A MATTER OF PRACTICE, GRC ALSO ASKS NON-ELECTED MEMBERS OF BOARD COMMITTEES TO COMPLETE A CIP FORM. UPON ELECTION TO THE BOARD OF TRUSTEES OR GRC OFFICE, OR UPON HIS OR HER HIRE, INDIVIDUALS COVERED BY THE POLICY ARE ASKED TO REVIEW THE POLICY AND COMPLETE THE CONFLICT QUESTIONAIRE, SIGNING AND RETURNING THE COMPLETED QUESTIONAIRE TO GRC'S COUNSEL. EVERY 12 MONTHS, EACH INDIVIDUAL IS ASKED TO REVIEW THE POLICY, COMPLETE ANY REQUIRED DISCLOSURE, AND SIGN A NEW QUESTIONAIRE. A COPY OF THE POLICY IS SENT TO EACH COVERED PERSON AT THE TIME SUCH REQUEST IS MADE. GRC'S COUNSEL IS RESPONSIBLE FOR COLLECTING THE COMPLETED QUESTIONAIRES AND ENSURING THEY HAVE BEEN UPDATED ANNUALLY. A COMPILATION OF ALL COMPLETED FORMS, AND THEIR DATE OF LAST COMPLETION, IS MAINTAINED AT THE OFFICES OF COUNSEL. COUNSEL REVIEWS ALL COMPLETED QUESTIONAIRES TO IDENTIFY ANY DISCLOSURE MADE BY ANY COVERED PERSON. IF THERE ARE DISCLOSURES MADE, COUNSEL MAKES A PRELIMINARY DETERMINATION OF WHETHER A CONFLICT COULD EXIST. IF COUNSEL BELIEVES THERE COULD BE A CONFLICT, COUNSEL THEN BRINGS THE DISCLOSURE TO THE DIRECTOR (UNLESS DIRECTOR HAS MADE THE DISCLOSURE) AND THE CORPORATE GOVERNANCE COMMITTEE OF THE BOARD FOR A DETERMINATION BY THAT COMMITTEE AS TO WHETHER A CONFLICT MAY EXIST OR DISCLOSURE SHOULD BE MADE TO THE FULL BOARD. THE COMMITTEE IS TO ADVISE THE BOARD AT EACH MEETING IF THERE ARE ANY CONFLICT ISSUES TO BE ADDRESSED. IF A DISCLOSURE IS MADE IN A QUESTIONAIRE THAT COUNSEL OR THE COMMITTEE DETERMINE IS NOT A POSSIBLE CONFLICT, THE COMMITTEE HAS NO OBLIGATION TO REPORT SUCH DISCLOSURE TO THE FULL BOARD. IF A DISCLOSURE IS DETERMINED BY COUNSEL OR THE COMMITTEE TO BE A POSSIBLE CONFLICT, DISCLOSURE IS MADE TO THE ENTIRE BOARD. THE POSSIBLY CONFLICTED PERSON IS TO LEAVE THE MEETING IF THE CONFLICT IS TO BE VOTED UPON. DISINTERESTED MEMBERS OF THE BOARD WILL VOTE ON WHETHER A CONFLICT EXISTS. IT IS POSSIBLE THAT COUNSEL OR THE COMMITTEE WILL DETERMINE THAT A DISCLOSURE DOES NOT GIVE RISE TO A POSSIBLE CONFLICT, BUT THE COMMITTEE WILL BRING THE DISCLOSURE TO THE FULL BOARD TO ENSURE THE BOARD IS APPRISED OF THE MATTER. IF A CONFLICT EXISTS, THE BOARD WILL EVALUATE ANY PROPOSED TRANSACTION INVOLVING THE CONFLICTED PERSON IN ACCORDANCE WITH THE POLICY'S PROCEDURES. |
| WHISTLEBLOWER POLICY | FORM 990, PART VI, LINE 13 | GRC IS COMMITTED TO CONDUCTING ITS AFFAIRS IN COMPLIANCE WITH APPLICABLE LAW AND IN COMPLIANCE WITH ITS OWN POLICIES AND PROCEDURES, AND TO ENCOURAGE ALL TRUSTEES, OFFICERS, AND EMPLOYEES TO DISCLOSE ANY SUSPECTED IMPROPER CONDUCT THAT MAY ADVERSELY IMPACT GRC OR THE PUBLIC AT LARGE. GRC HAS A RESPONSIBILITY TO INVESTIGATE AND, WHERE APPROPRIATE, REPORT ALLEGATIONS OF SUSPECTED IMPROPER CONDUCT. IMPROPER CONDUCT IS DEFINED AS ANY ACTION OR ACTIVITY BY A TRUSTEE, OFFICER, OR EMPLOYEE THAT IS UNDERTAKEN IN THE PERFORMANCE OF THE INDIVIDUAL'S OFFICIAL DUTIES, OR WITH THE APPEARANCE OR REPRESENTATION THAT IT IS UNDERTAKEN IN THE PERFORMANCE OF OFFICIAL DUTIES WHETHER OR NOT IT IS WITHIN THE SCOPE OF EMPLOYMENT, AND THAT 1) IS IN VIOLATION OF FEDERAL OR STATE LAW OR REGULATIONS OR REPORTING REQUIREMENTS THEREUNDER, 2) CONSTITUTES AN OMISSION TO PERFORM A DUTY, 3) CONSTITUTES AN INTENTIONAL VIOLATION OF A POLICY OF THE GRC, 4) INVOLVES GROSS MISCONDUCT, 5) CREATES POTENTIAL EXPOSURE FOR THE GRC TO LIABILITY, 6) INVOLVES QUESTIONABLE ACCOUNTING OR AUDITING PRACTICES, 7) CONSTITUTES UNETHICAL BEHAVIOR OR PRACTICES, 8) ENDANGERS THE PUBLIC HEALTH OR SAFETY OF INDIVIDUALS, 9) INVOLVES DISSIPATION OF THE GRC'S ASSETS, 10) CONSTITUTES FRAUD, 11) INVOLVES PRIVATE INUREMENT, 12) INVOLVES MISHANDLING OR MISUSE OF RESTRICTED FUNDS, OR 13) INVOLVES OVERRIDING OR CIRCUMVENTING THE GRC'S INTERNAL CONTROLS. THE FOREGOING LIST IS NOT AN EXHAUSTIVE LIST OF POSSIBLE IMPROPER CONDUCT THE POLICY PROVIDES FOR CONFIDENTIALITY, AND MAKES EXPLICIT THAT ANY PERSON WHO MAKES A GOOD FAITH REPORT OF SUSPECTED IMPROPER CONDUCT OR WHO PARTICIPATES IN THE INVESTIGATIONS OF SUCH A REPORT WILL BE PROTECTED FROM RETALIATION BY GRC OR ANYONE WITHIN GRC. THE AUDIT COMMITTEE OVERSEES THE IMPLEMENTATION OF THE POLICY ( THE "COMMITTEE"). ANY PERSON MAY REPORT ALLEGATIONS OF SUSPECTED IMPROPER CONDUCT. ANONYMOUS COMPLAINTS OR REPORTS MAY BE MADE. AN ANONYMOUS REPORT MUST INCLUDE SUFFICIENT CORROBORATING EVIDENCE TO JUSTIFY INITIATING AN INVESTIGATION. GRC ENCOURAGES REPORTS OF SUSPECTED IMPROPER CONDUCT TO BE MADE IN WRITING; HOWEVER, ORAL REPORTS MAY BE MADE. REPORTS SHOULD INCLUDE AS MUCH SPECIFIC INFORMATION AS POSSIBLE, FOCUS ON FACTS, AND AVOID SPECULATIONS OR CONCLUSIONS. AN EMPLOYEE SHOULD REPORT ALLEGATIONS OF SUSPECTED IMPROPER CONDUCT TO AN IMMEDIATE SUPERVISOR OR TO THE COMMITTEE. A TRUSTEE OR AN OFFICER SHOULD REPORT ALLEGATIONS OF SUSPECTED IMPROPER CONDUCT TO THE COMMITTEE. WHISTLEBLOWERS FREQUENTLY MAKE REPORTS IN CONFIDENCE. TO THE EXTENT POSSIBLE WITHIN THE LIMITATIONS OF LAW AND POLICY AND THE NEED TO CONDUCT A COMPETENT INVESTIGATION, CONFIDENTIALITY SHALL BE MAINTAINED. WHISTLEBLOWERS SHOULD BE PREPARED TO BE INTERVIEWED. IF A DISCLOSURE OF CONFIDENTIAL INFORMATION IS MADE BY THE WHISTLEBLOWER TO A THIRD PARTY, GRC IS NO LONGER OBLIGATED TO MAINTAIN CONFIDENTIALITY. THE IDENTITY OF THE SUBJECT(S) OF THE INVESTIGATION SHALL BE MAINTAINED IN CONFIDENCE SUBJECT TO THE SAME LIMITATIONS. UPON RECEIPT OF THE REPORT OR COMPLAINT OF SUSPECTED IMPROPER CONDUCT, THE COMMITTEE OR ANY INVESTIGATING OFFICER THAT THE COMMITTEE MAY APPOINT, WILL MAKE A DETERMINATION AS TO WHETHER A REASONABLE BASIS EXISTS FOR COMMENCING A FORMAL INVESTIGATION INTO THE COMPLAINT. TO ASSIST IN THIS DETERMINATION, THE COMMITTEE OR THE INVESTIGATING OFFICER, IF ANY, MAY CONDUCT AN INITIAL, INFORMAL INQUIRY. TO THE EXTENT POSSIBLE, ALL COMPLAINTS SHOULD BE HANDLED IN A CONFIDENTIAL MANNER. THE INVESTIGATING OFFICER, IF ANY, SHALL REPORT TO THE COMMITTEE ON A REGULAR BASIS ABOUT ALL COMPLAINTS, TOGETHER WITH A DETERMINATION OF THE COMPLAINT AND THE RESULTS, IF ANY, OF ANY INFORMAL INVESTIGATIONS. THE COMMITTEE WILL THEN DETERMINE, IN ITS REASONABLE JUDGMENT, WHETHER A REASONABLE BASIS EXISTS FOR CONDUCTING A FORMAL INVESTIGATION INTO THE COMPLAINT. IF THE COMMITTEE MAKES SUCH A DETERMINATION, THEN IT SHALL PROMPTLY INSTRUCT THE INVESTIGATING OFFICER, IF ANY, TO PROCEED WITH A FORMAL INVESTIGATION. IF THERE IS NO INVESTIGATING OFFICER, THE COMMITTEE WILL BEGIN THE FORMAL INVESTIGATION. THE COMMITTEE SHALL OVERSEE ALL INVESTIGATIONS. THE COMMITTEE AND ANY INVESTIGATING OFFICER SHALL HAVE THE AUTHORITY TO RETAIN OUTSIDE LEGAL OR ACCOUNTING EXPERTISE IN ANY INVESTIGATION AS THEY DEEM NECESSARY TO CONDUCT THE INVESTIGATION. RECORDS OF THE COMPLAINT, THE INVESTIGATION, AND THE RESOLUTION SHOULD BE MAINTAINED BY THE COMMITTEE. IT IS THE RESPONSIBILITY OF THE COMMITTEE TO REPORT TO THE BOARD OF TRUSTEES ANY NONCOMPLIANCE WITH LEGAL AND REGULATORY REQUIREMENTS AND TO ASSURE THAT THE BOARD OF TRUSTEES TAKES CORRECTIVE ACTION, WHERE APPROPRIATE, INCLUDING REPORTING ANY VIOLATION TO THE APPROPRIATE AUTHORITIES. TRUSTEES, OFFICERS, AND EMPLOYEES WHO ARE FOUND TO HAVE VIOLATED ANY LAWS, REGULATIONS, POLICIES OF GRC WILL FACE APPROPRIATE, CASE-SPECIFIC DISCIPLINARY ACTIONS. WHISTLEBLOWERS SHALL PROVIDE INITIAL INFORMATION BASED ON A GOOD FAITH BELIEF THAT THERE IS IMPROPER CONDUCT. WHISTLEBLOWERS HAVE A RIGHT TO BE INFORMED OF THE DISPOSITION OF THEIR DISCLOSURE. WHISTLEBLOWERS AND OTHERS WHO MAKE PROTECTED DISCLOSURES IN GOOD FAITH TO INDIVIDUALS WITHIN GRC, THE ATTORNEY GENERAL OR A GOVERNMENT AGENCY SHALL NOT BE RETALIATED AGAINST IN ANY MANNER. HOWEVER, THIS PROTECTION FROM RETALIATION IS NOT INTENDED TO PROHIBIT SUPERVISORS FROM ACTING WITHIN THE SCOPE OF THEIR DUTIES AND PURSUANT TO PERFORMANCE RELATED FACTORS. WHISTLEBLOWERS AND OTHERS WHO BELIEVE THAT THEY ARE THE SUBJECT OF PROHIBITED RETALIATION SHOULD PROMPTLY REPORT SUCH ACTIONS TO THE COMMITTEE. THE COMMITTEE WILL CONFIDENTIALLY INVESTIGATE SUCH CLAIMS OF RETALIATION. A WHISTLEBLOWER WHO MAKES A CLAIM IN BAD FAITH OR KNOWS OR HAS A REASON TO KNOW THAT SUCH A CLAIM IS FALSE OR MATERIALLY INACCURATE, SHALL BE SUBJECT TO DISCIPLINARY SANCTIONS, INCLUDING TERMINATION, AND GRC MAY IMPOSE A FINE EQUAL TO THE COST OF CONDUCTING THE INVESTIGATION. ALL WRITTEN STATEMENTS RELATING TO COMPLAINTS OF SUSPECTED IMPROPER CONDUCT, ALONG WITH THE RESULTS OF ANY INVESTIGATIONS RELATING THERETO, SHALL BE RETAINED PERMANENTLY. ALL RECORDS PERTAINING TO A COMPLAINT AND ITS RESOLUTION SHALL BE MADE AVAILABLE TO THE ATTORNEY GENERAL UPON REQUEST. ALL RECORDS PERTAINING TO ANY ALLEGED RETALIATION AGAINST A WHISTLEBLOWER SHALL ALSO BE RETAINED PERMANENTLY. |
| DOCUMENT RETENTION POLICY | FORM 990, PART VI, LINE 14 | THE RECORDS OF GORDON RESEARCH CONFERENCES, A RHODE ISLAND NON-PROFIT CORPORATION (THE "COMPANY") ARE IMPORTANT ASSETS OF THE COMPANY. THIS DOCUMENT MANAGEMENT POLICY (THE "POLICY") SEEKS TO ENSURE THAT THE COMPANY RETAINS COMPLETE AND ACCURATE RECORDS FOR AS LONG AS REQUIRED BY LAW AND FOR AS LONG AS NEEDED FOR THE EFFECTIVE ADMINISTRATION OF THE COMPANY'S OPERATIONS. THIS POLICY APPLIES TO ALL RECORDS. RECORDS INCLUDE ALL BOOKS, PAPERS, PHOTOGRAPHS, BUSINESS DOCUMENTATION (SUCH AS CONTRACTS AND MEMORANDUM), OTHER DOCUMENTARY MATERIAL, ELECTRONIC FILES (SUCH AS EMAILS) AND OTHER DATA, REGARDLESS OF PHYSICAL FORM OR CHARACTERISTICS, MADE OR RECEIVED BY AN EMPLOYEE OF THE COMPANY IN SUCH CAPACITY. ALL EMPLOYEES OF THE COMPANY HAVE THE RESPONSIBILITY TO FULLY COMPLY WITH THIS POLICY. ALL EMPLOYEES OF THE COMPANY MUST COMPLY WITH FEDERAL AND STATE LAWS AND ENSURE THAT RECORDS ARE AVAILABLE FOR THE EFFECTIVE ADMINISTRATION OF THE COMPANY'S OPERATIONS, BUT MUST ALSO KEEP THE COMPANY'S INVENTORY OF RECORDS AT A MANAGEABLE LEVEL. GENERALLY, IF THERE IS NO BELIEF OF POTENTIAL LITIGATION OR INVESTIGATION, A RECORD MAY BE DESTROYED AFTER SEVEN (7) YEARS UNLESS A LONGER PERIOD IS PRESCRIBED WITHIN ONE OF THE CATEGORIES LISTED BELOW. THUS, THIS POLICY HAS A GENERAL RECORD RETENTION PERIOD OF SEVEN (7) YEARS. EXAMPLES OF RECORDS THAT MAY BE DESTROYED AFTER SEVEN (7) YEARS ARE CORRESPONDENCE AND OTHER RECORDS THAT ARE NOT MENTIONED IN THE LIST BELOW. CERTAIN RECORDS, HOWEVER, SHALL BE ROUTINELY DESTROYED, SUCH AS DRAFTS OF BOARD MINUTES, PROPOSED RESOLUTIONS AND PROPOSED AGENDAS AFTER THEY ARE INCORPORATED INTO THE APPROVED MINUTES, ELECTRONIC MAIL MORE THAN THIRTY (30) DAYS OLD THAT DOES NOT FALL WITHIN ANY OF THE CATEGORIES LISTED BELOW, INTERIM FINANCIAL RESULTS, DRAFTS OF POLICY STATEMENTS OR BUSINESS OR STRATEGIC PLANS AFTER THE SUBSEQUENT OR FINAL VERSION IS PREPARED, AND DRAFTS OF PRESS RELEASES AFTER THE SUBSEQUENT OR FINAL VERSION IS PREPARED. IF ANY EMPLOYEE BELIEVES, OR IS INFORMED, THAT THERE ARE RECORDS RELEVANT TO PENDING OR POTENTIAL LITIGATION OR A PENDING OR POTENTIAL INVESTIGATION, THEN SUCH PERSON MUST PRESERVE ALL SUCH RECORDS AND MAY NOT ALTER, CONCEAL, OR DESTROY SUCH RECORDS UNTIL SUCH PERSON IS INFORMED THAT THE RECORDS ARE NO LONGER NEEDED. THIS RULE TRUMPS ALL RECORD RETENTION PERIODS. THE DOCUMENTS FALLING UNDER THE CATEGORIES BELOW SHALL BE RETAINED ACCORDING TO THE CORRESPONDING TIME PERIOD. ONE COPY OF THE RECORDS THAT FALL UNDER THE CATEGORIES LISTED BELOW SHALL BE RETAINED AT THE OFFICES OF THE COMPANY, OR ON THE COMPANY'S SERVERS FOR THE APPLICABLE TIME PERIOD. ALL SUCH RECORDS THAT ARE PAPER DOCUMENTS SHALL BE RETAINED BY THE ORGANIZATION IN A LOCKED, ALARMED FACILITY. EMPLOYEE PERSONNEL AND PAYROLL RECORDS SHALL BE STORED IN A SEPARATE AREA OF THE FACILITY AND SHALL BE SECURED IN LOCKED FILE CABINETS. ACCESS TO THE LOCKED CABINETS SHALL BE LIMITED TO THE DIRECTOR AND THE FINANCIAL OPERATIONS MANAGER. DOCUMENTS DEEMED OF HISTORICAL VALUE (PHOTOGRAPHS, ATTENDEE LISTS, PROGRAMS, ETC) SHALL BE TRANSFERRED TO THE CHEMICAL HERITAGE FOUNDATION (CHF), LOCATED IN PHILADELPHIA, PA. ON A YEARLY BASIS, THE COMPANY SHALL HIRE AN OUTSIDE SOURCE TO TRAVEL TO ITS FACILITY AND SHRED DOCUMENTS ON SITE. MANAGEMENT SHALL OVERSEE THE PROCESS OF COMPILING THE DOCUMENTS TO BE DESTROYED AND SHALL OBSERVE THE ACTUAL DOCUMENT DESTRUCTION PROCESS. BELOW IS THE RETENTION SCHEDULE GRC FOLLOWS: A)CORPORATE DOCUMENTS: CORPORATE DOCUMENTS INCLUDE BUT MAY NOT BE LIMITED TO ARTICLES OF INCORPORATION, BYLAWS, CORPORATE GOVERNANCE GUIDELINES AND POLICIES, OTHER POLICIES OF THE COMPANY, AND A LIST OF THE NAMES AND BUSINESS ADDRESSES OF DIRECTORS AND OFFICERS. THESE DOCUMENTS SHALL BE RETAINED PERMANENTLY. B)BOARD AND COMMITTEE MATERIALS: BOARD AND COMMITTEE MEETING MINUTES AND MATERIALS APPENDED TO THE MINUTES SHALL BE RETAINED PERMANENTLY. ALL OTHER BOARD AND COMMITTEE MATERIALS SHALL BE KEPT FOR NO LESS THAN SEVEN (7) YEARS FROM THE DATE THEY WERE CREATED. C)RECORDS OF DONATIONS: RECORDS OF ALL DONATIONS SHALL BE RETAINED PERMANENTLY. D)DONOR REPORTS: BACKGROUND INFORMATION ABOUT DONORS AND SOLICITATION MATERIALS SHALL BE RETAINED FOR NO LESS THAN SEVEN (7) YEARS FROM THE DATE THEY WERE CREATED. E)ENDOWMENT/INVESTMENT RECORDS: ALL ENDOWMENT, IF ANY, AND INVESTMENT RECORDS SHALL BE RETAINED FOR NO LESS THAN SEVEN (7) YEARS FROM THE DATE THEY WERE CREATED OR SUCH LONGER PERIOD, IF ANY, THAT IS REQUIRED BY STATE OR FEDERAL LAW. F)FINANCIAL STATEMENTS: ALL FINANCIAL STATEMENTS SHALL BE RETAINED PERMANENTLY. G)TAX RECORDS: ALL TAX RECORDS SHALL BE RETAINED PERMANENTLY. H)PENSION RECORDS: ALL PENSION RECORDS SHALL BE RETAINED PERMANENTLY. I)INDEPENDENT AUDITOR REPORTS: ALL INDEPENDENT AUDITOR REPORTS SHALL BE RETAINED PERMANENTLY. J)POLICY STATEMENTS OR STRATEGIC PLANS: ALL POLICY STATEMENTS OR STRATEGIC PLANS SHALL BE RETAINED PERMANENTLY. K)EMPLOYMENT RECORDS/PERSONNEL RECORDS: ALL EMPLOYEE RECORDS AND PERSONNEL FILES (INCLUDING, BUT NOT LIMITED TO, ATTENDANCE RECORDS, APPLICATION FORMS, PERFORMANCE EVALUATIONS, PROMOTION RECORDS, TERMINATION PAPERS, I-9S, WITHHOLDING INFORMATION, EXIT INTERVIEW MATERIAL, CONTRACTS OF EMPLOYMENT, AND BONUS RECORDS), SHALL BE RETAINED FOR AT LEAST SEVEN (7) YEARS AFTER TERMINATION OF THE EMPLOYEE OR SUCH LONGER PERIOD, IF ANY, THAT IS REQUIRED BY STATE OR FEDERAL LAW. L)PAYROLL RECORDS: ALL PAYROLL RECORDS AND PAYROLL REGISTERS SHALL BE RETAINED FOR AT LEAST SEVEN (7) YEARS AFTER TERMINATION OF THE EMPLOYEE OR SUCH LONGER PERIOD, IF ANY, THAT IS REQUIRED BY STATE OR FEDERAL LAW. M)GRIEVANCES FILED BY EMPLOYEES: ALL RECORDS RELATING TO GRIEVANCES FILED BY EMPLOYEES WITH THE BOARD OF TRUSTEES, THE ATTORNEY GENERAL, OR ANY OTHER GOVERNMENT AGENCY AND RECORDS RELATING TO THE RESOLUTION OF SUCH GRIEVANCES SHALL ALSO BE RETAINED FOR AT LEAST SEVEN YEARS AFTER TERMINATION OF THE EMPLOYEE OR SUCH LONGER PERIOD, IF ANY, THAT IS REQUIRED BY STATE OR FEDERAL LAW. N)PRESS RELEASES: COPIES OF ALL PRESS RELEASES SHALL BE RETAINED FOR AT LEAST SEVEN (7) YEARS OR SUCH LONGER PERIOD, IF ANY, THAT IS REQUIRED BY STATE OR FEDERAL LAW. O)LEGAL FILES: RECORDS PERTAINING TO LITIGATION SHALL BE RETAINED PERMANENTLY. P)CONTRACTS: ALL CONTRACTS SHALL BE RETAINED FOR SEVEN (7) YEARS AFTER THE TERM OR OTHER EXPIRATION OF THE CONTRACT. Q)DISCLOSURE STATEMENTS: ALL DISCLOSURE STATEMENTS OF TRUSTEES, OFFICERS, OR EMPLOYEES FILED WITH THE CORPORATE GOVERNANCE COMMITTEE PURSUANT TO THE CONFLICT OF INTEREST POLICY SHALL BE RETAINED FOR SEVEN (7) YEARS FROM THE DATE OF SUCH FILING. R)FINANCIAL RECORDS: ALL ACCOUNTS PAYABLE INVOICES, BANK DEPOSIT SLIPS, RECONCILIATIONS AND STATEMENT AND DEPRECIATION SCHEDULES, SHALL BE RETAINED FOR NOT LESS THAN FOUR (4) YEARS. S)JOURNALS: ALL JOURNALS OF ACCOUNTING ENTRIES SHALL BE RETAINED PERMANENTLY. T)CONFEREE TRAVEL DOCUMENTATION: ALL CONFEREE TRAVEL DOCUMENTATION SHALL BE RETAINED FOR NOT LESS THAN SEVEN (7) YEARS. U)FEDERAL GRANT PROPOSALS AND AWARDS: ALL FEDERAL GRANT PROPOSALS AND AWARDS SHALL BE RETAINED FOR NOT LESS THAN SEVEN (7) YEARS. V)INSURANCE RECORDS AND POLICIES: ALL INSURANCE RECORDS AND POLICIES SHALL BE RETAINED PERMANENTLY. W)RETENTION PERIODS PRESCRIBED BY LAW: ANY OTHER DOCUMENT NOT SPECIFICALLY LISTED HEREIN SHALL BE KEPT ACCORDING TO ANY PERIOD OF TIME REQUIRED BY LAW, IF SUCH PRESCRIBED PERIOD OF TIME IS MORE THAN THIS POLICY'S GENERAL RECORD RETENTION PERIOD OF SEVEN (7) YEARS. X)ELECTRONIC MAIL: THE RETENTION PERIOD FOR E-MAIL SENT OR RECEIVED BY THE COMPANY'S EMPLOYEES IN SUCH CAPACITY SHALL BE DICTATED BY THE CATEGORY LISTED ABOVE TO WHICH THE SUBSTANCE OF THE E-MAIL PERTAINS. E-MAIL THAT NEEDS TO BE SAVED SHALL BE EITHER 1) PRINTED IN HARD COPY AND KEPT IN THE APPROPRIATE FILE OR 2) UPLOADED TO THE COMPANY'S SERVERS AND KEPT ELECTRONICALLY OR ON A DISK AS A SEPARATE FILE. WHILE MINIMUM RETENTION PERIODS ARE SUGGESTED ABOVE, THE RETENTION PERIOD MAY BE CHANGED BY THE BOARD OF TRUSTEES. THE EXECUTIVE DIRECTOR WILL OVERSEE THE IMPLEMENTATION AND INTERPRETATION OF THE DOCUMENT MANAGEMENT POLICY. ANY QUESTIONS OR CONCERNS REGARDING THE DOCUMENT MANAGEMENT POLICY SHOULD BE DIRECTED TO THE EXECUTIVE DIRECTOR. THE EXECUTIVE DIRECTOR SHALL REVIEW ANNUALLY THE USEFULNESS OF THE POLICY AND SHALL REVIEW ANNUALLY WHETHER THE POLICY IS BEING EFFECTIVELY IMPLEMENTED. DOCUMENT ACCESSIBILITY: RECORDS THAT THE PUBLIC MAY ACCESS FROM THE COMPANY ARE AS FOLLOWS: A)FORM 1023, ALONG WITH THE DETERMINATION LETTER AND ANY CORRESPONDENCE WITH THE IRS RELATING TO THE ORGANIZATION'S 1023; AND B)FORM 990/990-EZ FOR THE THREE YEAR PERIOD BEGINNING ON THE DUE DATE FOR THE RETURN AND TAKING INTO ACCOUNT ANY EXTENSIONS. |
| COMPENSATION POLICY | FORM 990, PART VI, LINE 15 | THE GRC COMPENSATION POLICY IS TO BE MARKET COMPETITIVE WITH OUR PEER GROUP IN THE NOT FOR PROFIT SECTOR AND TO PAY FOR PERFORMANCE IN ORDER TO ATTRACT, RETAIN AND MOTIVATE HIGH QUALITY EMPLOYEES. TO ACHIEVE THIS END THE GRC WILL HAVE A COMPENSATION PLAN THAT INCLUDES A FIXED SALARY, A BONUS OPPORTUNITY AND COMPETITIVE BENEFITS. SALARY CHANGE AND BONUS SHALL BE BASED ON AN ANNUAL REVIEW OF EACH EMPLOYEE'S ACCOMPLISHMENTS VS. EXPECTATIONS AS SET FORTH IN THE GRC PERFORMANCE MANAGEMENT SYSTEM. A BASE SALARY RANGE WILL BE ESTABLISHED FOR EACH POSITION WITH A BASE SALARY TARGET AND A MINIMUM BASE SET AT 80% OF THE BASE SALARY TARGET. WHILE THE BASE SALARY TARGET WILL NOT BE A MAXIMUM, GENERALLY BASE SALARY WILL BE PAID BETWEEN THE MINIMUM AND THE TARGET. THE DIRECTOR WILL HAVE A STANDARD PERFORMANCE BONUS OPPORTUNITY OF 15% OF BASE SALARY AND A MAXIMUM BONUS OPPORTUNITY OF UP TO 30% OF BASE SALARY FOR OUTSTANDING PERFORMANCE. THE OTHER MANAGERS WILL HAVE A STANDARD PERFORMANCE BONUS OPPORTUNITY OF 10% OF BASE SALARY AND A MAXIMUM BONUS OPPORTUNITY OF UP TO 20% OF BASE SALARY FOR OUTSTANDING PERFORMANCE. THE BASE SALARY RANGES WILL BE DESIGNED SO THAT THE BASE SALARY TARGET, PLUS THE MAXIMUM BONUS OPPORTUNITY (FOR OUTSTANDING PERFORMANCE), PLUS THE VALUE OF THE BENEFITS OFFERED, WILL BE EQUAL TO GRC'S MARKET PLACE THIRD QUARTILE. IF A MANAGER IS PAID BELOW THE BASE SALARY TARGET AND RECEIVES A STANDARD PERFORMANCE BONUS RATHER THAN AN OUTSTANDING PERFORMANCE BONUS, THE EXECUTIVE WILL BE PAID CLOSER TO THE MEDIAN OF THE MARKETPLACE. BENEFITS SHALL BE WHAT ARE REASONABLE AND EXPECTED IN THE PROVIDENCE AREA MARKET THE COMPENSATION COMMITTEE OF THE GRC MAY HIRE AN OUTSIDE CONSULTANT AS APPROPRIATE TO ASSIST IN REVIEW OF THE ANNUAL COMPENSATION PLAN AND TO PROVIDE AN INTERMEDIATE SANCTIONS OPINION. A DETAILED ANALYSIS OF SALARY RANGES IN OUR PEER GROUP FOR POSITIONS COMPARABLE TO THE TOP FIVE POSITIONS AT GRC SHOULD BE PERFORMED AT LEAST EVERY 3RD YEAR. PROCESS 1. ANNUALLY THE EC SHALL RECOMMEND TO THE CC A SALARY AND BONUS FOR THE DIRECTOR OF GRC BASED ON PERFORMANCE. 2. ANNUALLY THE DIRECTOR OF GRC SHALL RECOMMEND TO THE CC SALARIES AND BONUSES FOR THE DIRECTOR'S DIRECT REPORTS BASED ON PERFORMANCE. 3. ANNUALLY THE DIRECTOR OF GRC SHALL RECOMMEND TO THE CC COMPENSATION AND BONUS POOLS FOR ALL OTHER STAFF BASED ON PERFORMANCE. 4. ANNUALLY THE CC WILL CONSIDER THESE RECOMMENDATIONS AND PREPARE A MOTION COVERING THE DIRECTOR'S COMPENSATION AND THE TOTAL OF ALL OTHER COMPENSATION FOR CONSIDERATION AND ACTION BY THE BOARD OF TRUSTEES. AT ITS SPRING MEETING. AS AMENDED, APRIL 13, 2012 |
| PUBLIC DISCLOSURE | FORM 990, PART VI, LINE 19 | UPON REQUEST, INDIVIDUALS ARE DIRECTED TO WWW.GUIDESTAR.ORG, OR PROVIDED A COPY OF THE MOST RECENTLY FILED FORM 990 VIA EMAIL ATTACHMENT OR A PAPER COPY VIA US POSTAL SERVICE. |
| RECONCILIATION OF NET ASSETS | PART XI, LINE 5 | NET UNREALIZED LOSS ON INVESTMENTS $ (114,924) |
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