Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| Form 990, Part VI, Line 19 | Form 990, Part VI, Line 19: Other Organization Documents Publicly Available | THE ORGANIZATION WILL PRESENT A FINANCIAL OVERVIEW AT ITS ANNUAL MEETING. GOING FORWARD, THEY WILL MAKE THE TAX FILINGS, BOARD MEETING MINUTES, AND ALL IMPORTANT DOCUMENTS AVAILABLE TO OUR MEMBERS AND UPON REQUEST TO THE PUBLIC AS NECESSARY.Accounting Procedure Guideline Document approved January 9, 2003.1.All bank statements and records must be maintained for 5 years and are available to any board member for review.2.All bank statements will be reconciled for every board meeting and available to any board member for review.3.All financial documents produced by the Chicago Society of Alpha Delta Phi "The Society" including balance sheets and income statements must be maintained for 5 years.4.The Treasurer will consult with an accountant to determine the tax requirements for The Society on an annual basis.5.All debits and credits to accounts open on behalf of The Society should include a relevant receipt or invoice and should be maintained for 3 years. 6.All governmental filings including taxes, corporate documents, and exemption paperwork will be maintained for 5 years.7.All important documents including articles of incorporation should be secured in the archives and kept indefinitely.8.The Society will meet with the undergraduate treasurer periodically throughout the year to establish a budget for the undergraduate brotherhood. |
| Form 990, Part VI, Line 11 | Form 990, Part VI, Line 11: Form 990 Review Process | THE BOARD WILL PRESENT 990 AT BOARD MEETING ON OCTOBER 26, 2011 BEFORE IT IS FILED. THE ORGANIZATION WILL ALSO PROVIDE A COPY TO THE INTERNATIONAL ORGANIZATION. |
| Form 990, Part VI, Line 7b | Form 990, Part VI, Line 7b: Describe Decisions of Governing Body Approval by Members or Shareholders | THE MINUTES OF THE ORGANIZATION ARE APPROVED BY ITS MEMBERS. |
| Form 990, Part VI, Line 7a | Form 990, Part VI, Line 7a: How Members or Shareholders Elect Governing Body | ALL ALUMNI OF ORGANIZATION ARE MEMBERS WHO MAY ELECT MEMBERS TO GOVERNING BOARD AT THE ANNUAL MEETING HELD THE FIRST SATURDAY IN JUNE. |
| Form 990, Part VI, Line 6 | Form 990, Part VI, Line 6: Explanation of Classes of Members or Shareholder | ALL ALUMNI OF ORGANIZATION ARE MEMBERS. |
| Software ID: | 11000144 |
| Software Version: | 2011v1.2 |