Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| FORM 990, PART VI, SECTION A, LINE 2 | THE BOARD OF DIRECTORS IS COMPOSED OF BUSINESS, GOVERNMENT, AND COMMUNITY LEADERS IN THE LOCAL AREA. DUE TO THE EXTENSIVE INVOLVEMENT OF THESE COMMUNITY LEADERS IN BUSINESS AND OTHER COMMUNTY AFFAIRS, THE DIRECTORS MAY HAVE NORMAL BUSINESS RELATIONSHIPS THAT MIGHT BE EXPECTED OF LEADERS IN A SUBURBAN COMMUNITY. HOWEVER, THESE BUSINESS RELATIONSHIPS ARE CONDUCTED AT ARMS-LENGTH, PURSUANT TO NORMAL BUSINESS TERMS. | |
| FORM 990, PART VI, SECTION A, LINE 6 | THE BUREAU HAS 162 MEMBERS AT 09/30/2011. | |
| FORM 990, PART VI, SECTION A, LINE 7A | THE MEMBERSHIP ELECTS FIVE OF THE DIRECTORS. AT THE ANNUAL MEETING, MEMBERS ALSO ELECT THE SLATE OF OFFICERS. | |
| FORM 990, PART VI, SECTION A, LINE 8B | THERE ARE SEVERAL COMMITTEES THAT ARE CHAIRED BY A BOARD MEMBER (MEMBERSHIP, MARKETING, SPORTS, EXECUTIVE, NOMINATING, AND FINANCE). THERE IS NO REGULAR SCHEDULE FOR COMMITTEE MEETINGS AND NO MINUTES ARE TAKEN AT THESE MEETINGS WHEN THEY ARE HELD. THE COMMITTEE CHAIR MAKES A REPORT TO THE FULL BOARD AT THE MONTHLY BOARD MEETING REGARDING THE STATUS OF THAT COMMITTEE OR DEPARTMENT'S ACTIVITIES. ANY MAJOR DECISIONS WOULD BE MAKE BY THE FULL BOARD. | |
| FORM 990, PART VI, SECTION B, LINE 11 | THE FORM 990 IS REVIEWED BY THE DIRECTOR OF FINANCE & ADMINISTRATION AND THE CEO. ONCE THEY ARE SATISFIED IT IS PRESENTED TO THE TREASURER OF THE BOARD OF DIRECTORS FOR HIS REVIEW. THEN FORM 990 IS PRESENTED TO THE ENTIRE BOARD FOR REVIEW AND APPROVAL. | |
| FORM 990, PART VI, SECTION B, LINE 12C | IN THE EVENT A BOARD MEMBER HAS A CONFLICT WITH AN ISSUE THAT REQUIRES A VOTE, THAT BOARD MEMBER WILL ABSTAIN FROM VOTING. THE ORGANIZATION MONITORS AND ENFORCES COMPLIANCE WITH ITS CONFLICT OF INTEREST POLICY THROUGH THE USE OF PERIODIC REVIEWS AND REQUIRED DISCLOSURE OF ANY POTENTIAL CONFLICT OF INTEREST. THE POLICY MUST BE SIGNED BY EACH BOARD MEMBER ON AN ANNUAL BASIS. | |
| FORM 990, PART VI, SECTION B, LINE 15A | THE BOARD ASSESSES THE CEO'S COMPENSATION AGAINST REASONABLENESS STANDARDS THROUGH THE USE OF COMPENSATION AND BENEFITS INDUSTRY STANDARDS. | |
| FORM 990, PART VI, SECTION C, LINE 19 | THE FINANCIAL STATEMENTS ARE INCLUDED IN THE MONTHLY BOARD MEETING HANDOUTS. ALL BOARD MEETINGS ARE OPEN TO THE PUBLIC. GOVERNING DOCUMENTS ARE PROVIDED UPON REQUEST. | |
| CHANGES IN NET ASSETS OR FUND BALANCES: | FORM 990, PART XI, LINE 5: | DONATED SERVICES AND USE OF FACILITIES: 7,657. PRIOR PERIOD ADJUSTMENTS: -63,529. TOTAL TO FORM 990, PART XI, LINE 5: -55,872. |
| FORM 990 PART XI LINE 2C | FOR THE YEAR ENDED 06/30/2011, A REQUEST FOR PROPOSALS WAS MADE TO SELECT THE ORGANIZATION THAT AUDITED COBB COUNTY CONVENTION & VISITOR'S BUREAU, INC. THE PROCESS FOR OVERSIGHT DID NOT CHANGE. | |
| FORM 990 PART XI LINE 5 | THE BUREAU'S NET ASSETS AT SEPTEMBER 30, 2010 HAVE BEEN RESTATED TO REFLECT MEMBERSHIP DUES REVENUE EARNED IN FISCAL YEAR 2011 THAT WAS RECORDED AS REVENUE IN THE BUREAU'S FISCAL YEAR 2010 FINANCIAL STATEMENTS. THE ADJUSTMENT HAD THE EFFECT OF DECREASING UNRESTRICTED NET ASSETS AND INCREASING DEFERRED MEMBERSHIP DUES BY $63,529 AT SEPTEMBER 30, 2010 | |
| FORM 990 PART IX, LINE 1E & SCHEDULE B | THE BUREAU OPERATES UNDER AN AGREEMENT WITH THE COBB-MARIETTA COLISEUM AND EXHIBIT HALL AUTHORITY (THE "AUTHORITY") TO EXPEND A PORTION OF THE FUNDS GENERATED BY THE LEVY OF A HOTEL-MOTEL TAX. THE AGREEMENT PROVIDES THAT FUNDS RECEIVED BY THE BUREAU BE EXPENDED FOR THE PURPOSES OF PROMOTING TOURISM, CONVENTIONS, TRADE SHOWS, AND OTHER SIMILAR ACTIVITIES IN COBB COUNTY. THIS AGREEMENT EXPIRED SEPTEMBER 30, 2011, BUT IT WAS RENEWED THROUGH SEPTEMBER 30, 2016. UNDER TERMS OF THE AGREEMENT WITH THE AUTHORITY, THE BUREAU RECEIVED $830,882 FOR THE YEAR ENDED SEPTEMBER 30, 2011. THIS AGREEMENT PROVIDES THAT THE AUTHORITY PAY TO THE BUREAU MONTHLY, IN ADVANCE, AN AMOUNT EQUAL TO EIGHT PERCENT OF THE GROSS AMOUNT PAYABLE TO THE BUREAU PURSUANT TO THE PRIOR YEARS HOTEL-MOTEL TAX COLLECTED BY THE AUTHORITY. |
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