Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| FORM 990, PART VI, SECTION A, LINE 4 | THE ORGANIZATION MADE THE FOLLOWING SIGNIFICANT CHANGES TO ITS ORGANIZATIONAL DOCUMENTS: 1)CHANGED THE STRUCTURE OF THE FDA COUNCIL STRUCTURE 2)CHANGED THE RULES REGARDING WHO SHOULD ACT AS SPEAKER OF THE HOUSE IN THEIR ABSENCE 3)CHANGED THE FACULTY DISCOUNT FOR MEMBERSHIP DUES 4)CHANGED THE SELECTION OF ADA DELEGATES | |
| FORM 990, PART VI, SECTION A, LINE 6 | THE ORGANIZATION IS MADE UP OF DENTISTS THROUGH THE STATE OF FLORIDA. ALL MEMBERS HAVE THE SAME VOTING RIGHTS. | |
| FORM 990, PART VI, SECTION A, LINE 7A | ALL THE TRUSTEES GOVERNING BODY ARE SELECTED BY THE SIX MEMBER COMPONENT DENTAL ASSOCIATIONS IN FLORIDA AND ELECTED BY THE SEMI-ANNUAL FLORIDA DENTAL ASSOCIATION HOUSE OF DELEGATES MEETING IN JUNE EACH YEAR. THE ASSOCIATION'S HOUSE OF DELEGATES COMPROMISE 102 MEMBERS OF WHICH 100 MEMBERS ARE ELECTED BY THE SIX COMPONENT DENTAL ASSOCIATIONS BASED ON THAT ASSOCIATION'S PROPORTIONAL NUMBER OF MEMBERS TO THE TOTAL MEMBERS OF THE FLORIDA DENTAL ASSOCIATION AND TWO MEMBERS SELECTED BY THE DENTAL SCHOOLS. | |
| FORM 990, PART VI, SECTION A, LINE 7B | ALL DECISIONS OF THE GOVERNING BODY CONCERNING ASSOCIATION POLICIES, BYLAWS, ANNUAL BUDGET, AND ASSOCIATION DUES/ASSESSMENTS AMOUNTS ARE SUBJECT TO THE APPROVAL AT THE TWICE YEARLY HOUSE OF DELEGATES. | |
| FORM 990, PART VI, SECTION B, LINE 11 | A COPY OF THE 990 IS SENT TO THE MEMBERS OF THE AUDIT COMMITTEE OF THE ASSOCIATION AND THE BOARD OF TRUSTEES TO REVIEW THE TAX RETURN BEFORE IT IS FILED. | |
| FORM 990, PART VI, SECTION B, LINE 12C | THE POLICY CONTINUOUSLY MONITORS ALL VOTING MEMBERS OF THE GOVERNING BODY (THE BOARD OF TRUSTEES) AND MEMBERS OF THE HOUSE OF DELEGATES AS WELL AS COUNCILS AND COMMITTEES. THERE IS A WRITTEN REMINDER PROVIDED TO ALL MEMBERS OF ASSOCIATION AGENCIES EACH YEAR FOR THEIR FIRST MEETING AS A REFERENCE GUIDE, THEN ALSO THERE IS A VERBAL REMINDER AT EACH MEETING AND INCLUDED ON THE AGENDA. THE LEVEL OF WHICH DETERMINES WHETHER A CONFLICT OF INTEREST EXISTS IS THE BOARD OF TRUSTEES. THE LEVEL OF WHICH ACTUAL CONFLICTS OF INTEREST FOR THE GOVERNING BODY ARE REVIEWED AT THE BOARD OF TRUSTEES AND DETERMINED AT THAT MEETING. FOR ALL OTHER ASSOCIATION AGENCIES MEETINGS, THE CHAIR OF THE COUNCIL OR COMMITTEE OR SPEAKER OF THE HOUSE OF DELEGATES DETERMINES THE LEVEL OF THE CONFLICT OF INTEREST BASED ON THE WRITTEN CONFLICTS OF INTEREST POLICY DOCUMENT. RESTRICTIONS ON PERSONS WITH A CONFLICT OF INTEREST INCLUDE PROHIBITING THEM FROM VOTING AS WELL AS OTHER APPROPRIATE DISCIPLINARY AND CORRECTIVE ACTION (PER THE WRITTEN POLICY). | |
| FORM 990, PART VI, SECTION B, LINE 15 | LINE 15A: FOR AN EXISTING EXECUTIVE DIRECTOR THERE IS AN ANNUAL COMPENSATION REVIEW COMMITTEE FORMED BY THE GOVERNING BODY, THE BOARD OF TRUSTEES, AND INCLUDES THE PRESIDENT AND VICE-PRESIDENT OF THE ASSOCIATION. THERE IS COMPARISON TO COMPENSATION SURVEYS FOR SIMILAR ORGANIZATIONS IN SIZE, WITH SIMILAR RESPONSIBILIES. NEW EXECUTIVE DIRECTOR'S SERACH AND COMPENSATION ARE DETERMINED BY AN EXECUTIVE DIRECTOR SEARCH COMMITTEE WITH FINAL APPROVAL BY THE BOARD OF TRUSTEES. THE BOARD OF TRUSTEES GOVERNING BODY APPROVES THE COMPENSATION VIA A CONTRACT AGREEMENT WITH THE EXECUTIVE DIRECTOR. THE GOVERNING BODY AND THE HOUSE OF DELEGATES ALSO REVIEW THE ANNUAL BUDGET WHICH INCLUDES COMPENSATION FOR THE EXECUTIVE DIRECTOR AS WELL AS OTHER KEY EMPLOYEES. THE STIPENDS FOR THE TWO PRESIDENTS OF THE ASSOCIATION ARE REVIEWED & VOTED ON BY THE COUNCIL ON FINANCIAL AFFAIRS (BUDGET REVIEW BODY), THE GOVERNING BODY, AND THE HOUSE OF DELEGATES. THE BUDGET PROCESS INCLUDES CONTEMPORANEOUS DOCUMENTATION AND RECORD KEEPING AND INCLUDES USE OF DATA AS TO THE COMPARABLE COMPENSATION FOR SIMILARLY QUALIFIED PERSONS IN FUNTIONALLY COMPARABLE POSITIONS AT SIMLARLY SITUATED ORGANIZATIONS. IN ADDITION, THIS DATA IS INDEPENDENTLY VIA EXECUTIVE SESSION SEPARATELY AND INDEPENDENTLY REVIEWED BY THE ANNUAL COMPENSATION REVIEW COMMITTEE FOR THE EXECUTIVE DIRECTOR POSITION. THE TWO PROCESSES ARE KEPT SEPARATE. THIS PROCESS OF THE EXECUTIVE DIRECTOR COMPENSATION REVIEW COMMITTEE IS NOW MANDATED TO OCCUR ANNUALLY BUT FOR THIS TAX RETURN PERIOD WAS LAST CONDUCTED DURING FISCAL YEAR 2009-2010 ENDED 6/30/10. THE SEPARATE BUDGET APPROVAL INCLUDING REVIEW OF PERSONNEL COSTS, INCLUDING EXECUTIVE MANAGEMENT STAFF WAGES LAST OCCURRED MAY 2011 AND JUNE 2011 AS PART OF THE BOARD OF TRUSTEES (GOVERNING BODY) AND HOUSE OF DELEGATES REVIEW OF THE ANNUAL BUDGET, RESPECTIVELY. LINE 15B: FOR KEY EMPLOYEES OF THE ORGANIZATION THE PROCESS INVOLVES THE EXECUTIVE DIRECTOR COMPARING CONTEMPORANEOUS SURVEYS OF COMPENSATION LEVELS OF COMPETING ORGANIZATIONS IN TALLAHASSEE AND DATA FOR COMPARABLE COMPENSATION FOR SIMILARY QUALIFIED PERSONS IN FUNCTIONALLY COMPARABLE POSITIONS AT SIMILARLY SITUATED ORGANIZATIONS. FOR THE FLORIDA DENTAL ASSOCIATION, INC BASED IN TALLAHASSEE, THE COMPENSATION OF STATE, COUNTY AND CITY EMPLOYEES WITH THE SAME TYPE, LEVEL OF JOB RESPONSIBILITY ARE IMPORTANT FACTOR IN DETERMINING COMPENSATION, SINCE THESE ARE MAJOR COMPETING ORGANIZATIONS FOR KEY MANAGEMENT POSITIONS, INCLUDING TWO MAJOR UNIVERSITIES STAFFING. THIS PROCESS OCCURS ANNUALLY AND WAS LAST CONDUCTED DURING FISCAL YEAR 2009-2010 ENDED 6/30/10 BY THE EXECUTIVE DIRECTOR REVIEW AND THEN APPROVED AS PART OF THE ANNUAL BUDGET REVIEW, WHICH THE GOVERNING BODY REVIEWED APRIL 2010. | |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ASSOCIATION MAKES THE FORM 990 AND ALL OTHER REQUIRED DOCUMENTS AVAILABLE TO THE PUBLIC IF REQUESTED IN WRITING, IN PERSON OR OTHER MEANS. | |
| CHANGES IN NET ASSETS OR FUND BALANCES: | FORM 990, PART XI, LINE 5: | NET UNREALIZED GAINS ON INVESTMENTS: 269,131. |
| FORM 990, PART XI, LINE 2C | THERE HAVE BEEN NO CHANGES. |
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