Department of the Treasury Internal Revenue Service
Public Charity Status and Public Support
Complete if the organization is a section 501(c)(3) organization or a section
4947(a)(1) nonexempt charitable trust.
Attach to Form 990 or Form 990-EZ. See separate instructions.
OMB No. 1545-0047
2011
Open to Public Inspection
Name of the organization
THE CORPORATION OF SAINT MARY'S COLLEGE NOTRE DAME
Employer identification number
35-0868158
Part I
Reason for Public Charity Status
(All organizations must complete this part.) See instructions
The organization is not a private foundation because it is: (For lines 1 through 11, check only one box.)
1
2
3
4
5
section 170(b)(1)(A)(iv). (Complete Part II.)
6
7
8
9
receipts from activities related to its exempt functions—subject to certain exceptions, and (2) no more than 331/3% of
its support from gross investment income and unrelated business taxable income (less section 511 tax) from businesses
acquired by the organization after June 30, 1975. See section 509(a)(2). (Complete Part III.)
10
11
e
By checking this box, I certify that the organization is not controlled directly or indirectly by one or more disqualified persons other than foundation managers and other than one or more publicly supported organizations described in section 509(a)(1) or section 509(a)(2).
f
If the organization received a written determination from the IRS that it is a Type I, Type II or Type III supporting organization, check this box
..................................................
g
Since August 17, 2006, has the organization accepted any gift or contribution from any of the following persons?
(i) a person who directly or indirectly controls, either alone or together with persons described in (ii)
Yes
No
and (iii) below, the governing body of the the supported organization?
................
11g(i)
(ii)
a family member of a person described in (i) above?
......................
11g(ii)
(iii)
a 35% controlled entity of a person described in (i) or (ii) above?
................
11g(iii)
h
Provide the following information about the supported organization(s).
(i) Name of supported organization
(ii) EIN
(iii) Type of organization (described on lines 1- 9 above or IRC section (see instructions))
(iv) Is the organization in col. (i) listed in your governing document?
(v) Did you notify the organization in col. (i) of your support?
(vi) Is the organization in col. (i) organized in the U.S.?
(vii) Amount of support?
Yes
No
Yes
No
Yes
No
Total
For Paperwork Reduction Act Notice, see the Instructions for Form 990.
Cat. No. 11285F
Schedule A (Form 990 or 990-EZ) 2011
Schedule A (Form 990 or 990-EZ) 2011
Page 2
Part II
Support Schedule for Organizations Described in IRC 170(b)(1)(A)(iv) and 170(b)(1)(A)(vi) (Complete only if you checked the box on line 5, 7, or 8 of Part I or if the
organization failed to qualify under Part III. If the organization fails to
qualify under the tests listed below, please complete Part III.)
Section A. Public Support
Calendar year(or fiscal year beginning in)
(a) 2007
(b) 2008
(c) 2009
(d) 2010
(e) 2011
(f) Total
1
Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grants.") ....
2
Tax revenues levied for the organization's benefit and either paid to or expended on its behalf.......
3
The value of services or facilities furnished by a governmental unit to the organization without charge..
4
Total. Add lines 1 through 3..
5
The portion of total contributions by each person (other than a governmental unit or publicly supported organization) included
on line 1 that exceeds 2% of the amount shown on line 11, column (f)..
6
Public Support. Subtract line 5 from line 4.
Section B. Total Support
Calendar year(or fiscal year beginning in)
(a) 2007
(b) 2008
(c) 2009
(d) 2010
(e) 2011
(f) Total
7
Amounts from line 4..
8
Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources..
9
Net income from unrelated business activities, whether or not the business is regularly carried on..
10
Other income. (Explain in Part IV.) Do not include gain or loss from the sale of capital assets..
11
Total support (Add lines 7 through 10).
12
Gross receipts from related activities, etc. (See instructions.)
..................
12
13
First Five Years
If the Form 990 is for the organization's first, second, third, fourth, or fifth tax year as a 501(c)(3) organization,
check this box and stop here..........................................
Section C. Computation of Public Support Percentage
14
Public Support Percentage for 2010 (line 6 column (f) divided by line 11 column (f))
.........
14
15
Public Support Percentage for 2009 Schedule A, Part II, line 14
...............
15
16a
33 1/3% support test—2011.
If the organization did not check the box on line 13, and line 14 is 33 1/3% or more, check this box
and stop here. The organization qualifies as a publicly supported organization
......................
b
33 1/3% support test—2010.
If the organization did not check the box on line 13 or 16a, and line 15 is 33 1/3% or more, check this
box and stop here. The organization qualifies as a publicly supported organization
.....................
17a
10%-facts-and-circumstances test—2011.
If the organization did not check a box on line 13, 16a, or 16b and line 14
is 10% or more, and if the organization meets the "facts and circumstances" test, check this box and stop here. Explain
in Part IV how the organization meets the "facts and circumstances" test. The organization qualifies as a publicly supported
organization
..................................................
b
10%-facts-and-circumstances test—2010.
If the organization did not check a box on line 13, 16a, 16b, or 17a and line
15 is 10% or more, and if the organization meets the "facts and circumstances" test, check this box and stop here.
Explain in Part IV how the organization meets the "facts and circumstances" test. The organization qualifies as a publicly supported organization
..............................................
18
Private Foundation
If the organization did not check a box on line 13, 16a, 16b, 17a or 17b, check this box and see
instructions
...................................................
Schedule A (Form 990 or 990-EZ) 2011
Schedule A (Form 990 or 990-EZ) 2011
Page 3
Part III
Support Schedule for Organizations Described in IRC 509(a)(2) (Complete only if you checked the box on line 9 of Part I or if the organization
failed to qualify under Part II. If the organization fails to qualify under
the tests listed below, please complete Part II.)
Section A. Public Support
Calendar year(or fiscal year beginning in)
(a) 2007
(b) 2008
(c) 2009
(d) 2010
(e) 2011
(f) Total
1
Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grants.") .
2
Gross receipts from admissions, merchandise sold or services performed, or facilities furnished in any activity that is related to the organization's tax-exempt purpose......
3
Gross receipts from activities that are not an unrelated trade or business under section 513..
4
Tax revenues levied for the organization's benefit and either paid to or expended on its behalf...
5
The value of services or facilities furnished by a governmental unit to the organization without charge..
6
Total. Add lines 1 through 5.
7a
Amounts included on lines 1, 2, and 3 received from disqualified persons...
b
Amounts included on lines 2 and 3 received from other than disqualified persons that exceed the greater of $5,000 or 1% of the amount on line 13 for the year.
c
Add lines 7a and 7b..
8
Public Support (Subtract line 7c from line 6.)
Section B. Total Support
Calendar year (or fiscal year beginning in)
(a) 2007
(b) 2008
(c) 2009
(d) 2010
(e) 2011
(f) Total
9
Amounts from line 6...
10a
Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources..
b
Unrelated business taxable income (less section 511 taxes) from businesses acquired after June 30, 1975.
c
Add lines 10a and 10b.
11
Net income from unrelated business activities not included in line 10b, whether or not the business is regularly carried on.
12
Other income. Do not include gain or loss from the sale of capital assets (Explain in Part IV.)
13
Total support (Add lines 9, 10c, 11 and 12.).
14
First Five Years
If the Form 990 is for the organization's first, second, third, fourth, or fifth tax year as a 501(c)(3) organization,
check this box and stop here.............................................
Section C. Computation of Public Support Percentage
15
Public Support Percentage for 2011 (line 8 column (f) divided by line 13 column (f))
.........
15
16
Public support percentage from 2010 Schedule A, Part III, line 15
...............
16
Section D. Computation of Investment Income Percentage
17
Investment income percentage for 2011 (line 10c column (f) divided by line 13 column (f))
......
17
18
Investment income percentage from 2010 Schedule A, Part III, line 17
.............
18
19a
33 1/3% support tests—2011.
If the organization did not check the box on line 14, and line 15 is more than 33 1/3% and line 17 is not more than 33 1/3%, check this box and stop here. The organization qualifies as a publicly supported organization
..........
b
33 1/3% support tests—2010.
If the organization did not check a box on line 14 or line 19a, and line 16 is more than 33 1/3% and line 18 is not more than 33 1/3%, check this box and stop here. The organization qualifies as a publicly supported organization
....
20
Private Foundation
If the organization did not check a box on line 14, 19a or 19b, check this box and see instructions
.....
Schedule A (Form 990 or 990-EZ) 2011
Schedule A (Form 990 or 990-EZ) 2011
Page 4
Part IV
Supplemental Information.
Supplemental Information. Complete this part to provide the explanation required by Part II, line 10; Part II, line 17a or 17b; or Part III, line 12. Also complete this part for any additional information. (See instructions).
Facts And Circumstances Test
Explanation
Schedule A (Form 990 or 990-EZ) 2011
Additional Data
Software ID:
11000230
Software Version:
v2011.1.0
-
TIN:
SCHEDULE E(Form 990 or 990-EZ) Department of the TreasuryInternal Revenue Service
SchoolsComplete if the organization answered "Yes" to Form 990, Part IV, line 13,or Form 990-EZ, Part VI, line 48. Attach to Form 990 or Form 990-EZ.
OMB No. 1545-0047
2011
Open to Public Inspection
Name of the organization
THE CORPORATION OF SAINT MARY'S COLLEGE NOTRE DAME
Employer identification number
35-0868158
Part I
YES
NO
1
Does the organization have a racially nondiscriminatory policy toward students by statement in its charter, bylaws,
other governing instrument, or in a resolution of its governing body?
......................
1
Yes
2
Does the organization include a statement of its racially nondiscriminatory policy toward students in all its
brochures, catalogues, and other written communications with the public dealing with student admissions,
programs, and scholarships?
......................................
2
Yes
3
Has the organization publicized its racially nondiscriminatory policy through newspaper or broadcast media during
the period of solicitation for students, or during the registration period if it has no solicitation program, in a way
that makes the policy known to all parts of the general community it serves? If "Yes," please describe. If "No,"
please explain. If you need more space use Part II.
.............................
3
Yes
4
Does the organization maintain the following?
a
Records indicating the racial composition of the student body, faculty, and administrative staff?
..........
4a
Yes
b
Records documenting that scholarships and other financial assistance are awarded on a racially nondiscriminatory
Other extracurricular activities?
.....................................
5h
No
If you answered "Yes" to any of the above, please explain. If you need more space, use Part II.
6a
Does the organization receive any financial aid or assistance from a governmental agency?
...........
6a
Yes
b
Has the organization's right to such aid ever been revoked or suspended?
...................
6b
No
If you answered "Yes" to either line 6a or line 6b, explain on Part II.
7
Does the organization certify that it has complied with the applicable requirements of sections 4.01 through 4.05
of Rev. Proc. 75-50, 1975-2 C.B. 587, covering racial nondiscrimination? If "No," explain on Part II.
7
Yes
Paperwork Reduction Act Notice, see the Instructions for Form 990.
Cat. No. 50085D
Schedule E (Form 990 or 990-EZ) 2011
Schedule E (Form 990 or 990EZ) 2011
Page 2
Part II
Supplemental Information
Complete this part to provide the explanations required by Part I, lines 3, 4d, 5h, 6b, and 7, as applicable. Also complete this part to provide any other additional information (see instructions).
Identifier
Return Reference
Explanation
Financial aid or assistance from a governmental agency
Schedule E, Line 6a
THE ORGANIZATION RECEIVES FINANCIAL ASSISTANCE FROM GOVERNMENTAL AGENCIES IN THE FORM OF SCHOLARSHIP AND GRANT FUNDS FOR STUDENTS' TUITION AND RELATED EXPENSES.
Schedule E (Form 990 or 990-EZ) 2011
Additional Data
Software ID:
11000230
Software Version:
v2011.1.0
-
TIN:
SCHEDULE O (Form 990 or 990-EZ)
Department of the Treasury Internal Revenue Service
Supplemental Information to Form 990 or 990-EZ
Complete to provide information for responses to specific questions on
Form 990 or to provide any additional information.
Attach to Form 990 or 990-EZ.
OMB No. 1545-0047
2011
Open to Public Inspection
Name of the organization
THE CORPORATION OF SAINT MARY'S COLLEGE NOTRE DAME
Employer identification number
35-0868158
Identifier
Return Reference
Explanation
ORGANIZATION'S MISSION (CONTINUED FROM PART III)
FORM 990, PART III, LINE 1
A PIONEER IN THE EDUCATION OF WOMEN, SAINT MARY'S IS AN ACADEMIC COMMUNITY WHERE WOMEN DEVELOP THEIR TALENTS AND PREPARE TO MAKE A DIFFERENCE IN THE WORLD. FOUNDED BY THE CONGREGATION OF THE SISTERS OF THE HOLY CROSS IN 1844, SAINT MARY'S PROMOTES A LIFE OF INTELLECTUAL VIGOR, AESTHETIC APPRECIATION, RELIGIOUS SENSIBILITY, AND SOCIAL RESPONSIBILITY. ALL MEMBERS OF SAINT MARY'S REMAIN FAITHFUL TO THIS MISSION AND CONTINUALLY ASSESS THEIR RESPONSE TO THE COMPLEX NEEDS AND CHALLENGES OF THE CONTEMPORARY WORLD.
PROGRAM SERVICE ACCOMPLISHMENTS (CONTINUED FROM PART III)
FORM 990, PART III, LINE 4A
AS A CATHOLIC COLLEGE, SAINT MARY'S CULTIVATES A COMMUNITY OF INTELLECTUAL INQUIRY, LITURGICAL PRAYER, AND SOCIAL ACTION. SAINT MARY'S CREATES AN OPEN FORUM IN WHICH STUDENTS FREELY AND CRITICALLY STUDY THE RICH HERITAGE OF THE CATHOLIC TRADITION, RAISING THE QUESTIONS NECESSARY TO DEVELOP A MATURE RELIGIOUS LIFE. THE CELEBRATION OF LITURGY ENCOURAGES STUDENTS TO EXPLORE THE FULLNESS OF LIFE AND ITS MYSTERIES. SAINT MARY'S NURTURES AWARENESS AND COMPASSION FOR A TROUBLED WORLD AND CHALLENGES STUDENTS TO PROMOTE HUMAN DIGNITY THROUGHOUT THEIR LIVES. IN PREPARING WOMEN FOR ROLES OF LEADERSHIP AND ACTION, SAINT MARY'S PAYS PARTICULAR ATTENTION TO THE RIGHTS AND RESPONSIBILITIES OF WOMEN IN THE WORLDS OF WORK, CHURCH, COMMUNITY, AND FAMILY. DEDICATED TO THE PERSONAL AND SOCIAL GROWTH OF ITS STUDENTS, SAINT MARY'S CULTIVATES A COMMUNITY OF STUDENTS, FACULTY, AND STAFF, WHICH RESPONDS TO THE NEEDS OF WOMEN. IN ORDER TO OFFER THE RICHEST EDUCATIONAL EXPERIENCE POSSIBLE, SAINT MARY'S STRIVES TO BRING TOGETHER WOMEN OF DIFFERENT NATIONS, CULTURES, AND RACES. IT PROVIDES A RESIDENTIAL ENVIRONMENT WHERE WOMEN GROW IN THEIR APPRECIATION OF THE STRENGTHS AND NEEDS OF OTHERS. THROUGH A HOST OF CO-CURRICULAR PROGRAMS ON CAMPUS AND IN THE LOCAL COMMUNITY, SAINT MARY'S INITIATES STUDENTS IN THE HABITS OF CIVIC RESPONSIBILITY. ENGAGING IN ALL ASPECTS OF THE COLLEGE EXPERIENCE, STUDENTS ACQUIRE THE HALLMARKS OF A LIBERALLY EDUCATED WOMAN: KEEN SELF-KNOWLEDGE, LIVELY IMAGINATION, LIFELONG INTELLECTUAL AND CULTURAL INTERESTS, AND THE ABILITY TO MAKE SOCIALLY RESPONSIBLE CHOICES ABOUT THE FUTURE. CALLED INTO BEING IN RESPONSE TO THE PETITIONS OF PARENTS WHO DESIRED A CHRISTIAN EDUCATION FOR THEIR DAUGHTERS, SAINT MARY'S HAS MET THE RECOGNIZED NEEDS OF EACH GENERATION OF STUDENTS. THEN, AS NOW, A STRONG BACKGROUND IN THE LIBERAL ARTS WAS DEEMED ESSENTIAL FOR WOMEN WHO WERE EDUCATED TO ASSUME LEADERSHIP ROLES IN THE RELIGIOUS, SOCIAL AND ECONOMIC STRUCTURES OF THEIR DAY. TODAY SAINT MARY'S CONTINUES TO FULFILL ITS ONGOING MISSION OF A CATHOLIC WOMEN'S COLLEGE DEDICATED TO THE TOTAL DEVELOPMENT OF ITS STUDENTS. DURING THE FISCAL YEAR ENDED MAY 31, 2012, SAINT MARY'S HAD AN UNDERGRADUATE POPULATION OF 1,510 STUDENTS DURING THE FALL SEMESTER AND 1,475 STUDENTS DURING THE SPRING SEMESTER.
Material differences in voting rights
Form 990, Part VI, Section A, Line 1a
UPON RECOMMENDATION OF THE TRUSTEESHIP COMMITTEE, TRUSTEES WHO HAVE SERVED WITH DISTINCTION FOR AT LEAST TWO (2) TERMS MAY BE ELECTED BY THE MAJORITY OF THE BOARD AS TRUSTEES EMERITI/EMERITAE. TERMS SHALL BE THREE (3) YEARS AND SHALL BE RENEWABLE FOR A TOTAL OF TWO (3) THREE-YEAR TERMS, PROVIDED THE NUMBER OF TRUSTEES EMERITI/EMERITAE DOES NOT EXCEED ONE-THIRD (1/3) OF THE TOTAL NUMBER OF TRUSTEES. EXCEPT FOR THE EXECUTIVE COMMITTEE AND TRUSTEESHIP COMMITTEE, TRUSTEES EMERITI/EMERITAE SHALL BE ELIGIBLE TO SERVE ON BOARD COMMITTEES, WITH VOTE, AND SHALL SPEAK FREELY AT ALL BOARD AND COMMITTEE MEETINGS. TRUSTEES EMERITI/EMERITAE SHALL NOT HAVE VOTING PRIVILEGES AT BOARD MEETINGS AND SHALL NOT BE COUNTED AS PART OF QUORUM DETERMINATIONS. TRUSTEES EMERITI/EMERITAE SHALL BE SENT NOTICES AND MINUTES OF ALL BOARD MEETINGS AND SHALL BE ENCOURAGED TO ATTEND BOARD MEETINGS OR OTHERWISE ACCEPT SPECIAL ASSIGNMENTS BY THE BOARD.
Delegate broad authority to a committee
Form 990, Part VI, Section A, Line 1a
EACH COMMITTEE SHALL HAVE BOTH A CHAIR AND A VICE CHAIR. THE VICE CHAIR IS AUTHORIZED TO CONDUCT A COMMITTEE MEETING IN THE ABSENCE OF THE COMMITTEE CHAIR. EACH COMMITTEE SHALL HAVE A WRITTEN STATEMENT OF RULES AND PROCEDURE OR POLICY GUIDELINES THAT IT AND THE BOARD DEEM APPROPRIATE. SUCH STATEMENTS SHALL BE REVIEWED ANNUALLY BY EACH COMMITTEE AND THE RESULT OF SUCH REVIEW SHALL BE REPORTED TO THE BOARD AT ITS NEXT MEETING. EACH COMMITTEE SHALL CONDUCT ITS WORK IN A MANNER CONSISTENT WITH THE CATHOLIC IDENTITY AND MISSION OF THE COLLEGE. COMMITTEES MAY HOLD AN EXECUTIVE SESSION AT THE END OF ANY MEETING IF EITHER NECESSARY OR DESIRABLE. EXECUTIVE SESSIONS SHALL INCLUDE ONLY THOSE MEMBERS WHO ARE VOTING COMMITTEE MEMBERS. AS SOON AS POSSIBLE AFTER THE EXECUTIVE SESSION THE CHAIR (OR VICE CHAIR IN THE ABSENCE OF THE CHAIR) WILL REPORT TO THE CHAIR OF THE BOARD AND THE PRESIDENT ON THE MATTERS DISCUSSED OR MOTIONS APPROVED DURING THE MEETING AND IN EXECUTIVE SESSION. WITH THE EXCEPTION OF THE EXECUTIVE COMMITTEE OR EXCEPT AS OTHERWISE PROVIDED IN THE COLLEGE'S BYLAWS, NO STANDING OR AD HOC COMMITTEE SHALL HAVE THE POWER TO ACT ON BEHALF OF THE BOARD. THE EXECUTIVE COMMITTEE SHALL INCLUDE AMONG ITS MEMBERSHIP THE CHAIR (WHO SHALL ACT AS CHAIR OF THIS COMMITTEE), THE PRESIDENT, A CLASS ONE TRUSTEE (AS DEFINED IN THE CORPORATION'S BYLAWS), THE VICE CHAIR, SECRETARY AND TREASURER OF THE BOARD, AND THE CHAIRS OF THE STANDING COMMITTEES. IF AT LEAST THREE (3) MEMBERS OF THIS COMMITTEE ARE NOT TRUSTEES WHO ARE MEMBERS OF THE CONGREGATION, THE CHAIR SHALL APPOINT ADDITIONAL TRUSTEE MEMBERS OF THE CONGREGATION SUFFICIENT TO BRING THE CONGREGATION REPRESENTATION TO THREE (3). THE EXECUTIVE COMMITTEE SHALL ACT AS THE BOARD'S AGENT IN HELPING THE PRESIDENT ADDRESS MATTERS OF BUSINESS BETWEEN REGULAR BOARD MEETINGS AND ASSIST THE CHAIR AND THE PRESIDENT IN THEIR JOINT RESPONSIBILITY TO HELD THE BOARD TO FUNCTION EFFECTIVELY AND EFFICIENTLY BY SUGGESTING BOARD MEETING AGENDA ITEMS AND PERIODICALLY ASSESSING THE QUALITY OF COMMITTEE WORK. IT SHALL HAVE THE AUTHORITY TO TAKE ACTION ON EMERGENCY MATTERS WHICH CANNOT OR SHOULD NOT BE DEFERRED TO THE BOARD'S NEXT SCHEDULED MEETING. IN ORDER TO PROTECT THE ASSETS OF THE CORPORATION, THE EXECUTIVE COMMITTEE SHALL RECEIVE REPORTS FROM THE CORPORATION'S LEGAL COUNSEL CONCERNING SUCH ACTUAL, IMPENDING, OR POTENTIAL LITIGATION INVOLVING THE CORPORATION OR WHICH MIGHT INVOLVE THE CORPORATION, AS COUNSEL IS FROM TIME TO TIME MADE AWARE. THE EXECUTIVE COMMITTEE SHALL OVERSEE THE WORK OF THE BOARD COMMITTEES, THE COLLEGE'S PLANNING PROCESS AND ITS PROGRESS ON PLANNING GOALS. THE EXECUTIVE COMMITTEE SHALL PARTICIPATE IN THE EVALUATION OF THE PRESIDENT'S PERFORMANCE. THE EXECUTIVE COMMITTEE SHALL HAVE AUTHORITY TO ACT FOR THE BOARD ON ALL MATTERS EXCEPT FOR THE FOLLOWING, WHICH SHALL BE RESERVED TO THE BOARD: A) SELECTION AND TERMINATION OF THE PRESIDENT; B) SELECTION OF THE TRUSTEES AND OFFICERS OF THE BOARD; C) CHANGES IN INSTITUTIONAL MISSION AND PURPOSES; D) AMENDMENTS OF THE ARTICLES OF INCORPORATION OR BYLAWS; E) INCURRING OF CORPORATE INDEBTEDNESS; F) AUTHORIZING THE SELLING, LEASING, BUYING, OR MORTGAGING OF REAL ESTATE OR BUILDINGS OWNED BY THE CORPORATION; G) MERGING OR AFFILIATING (WHICH CHANGES GOVERNANCE OR IDENTITY OF THE COLLEGE) THE CORPORATION OR THE COLLEGE WITH ANOTHER CORPORATION OR COLLEGE; H) ADOPTION OF THE ANNUAL BUDGET; I) CONFERRAL OF DEGREES; J) OTHER POWERS RESERVED TO THE BOARD, FROM TIME TO TIME BY THE BOARD. ALL ACTIONS OF THE EXECUTIVE COMMITTEE SHALL BE SUBJECT TO RATIFICATION AT THE NEXT BOARD MEETING. MINUTES OF THE MEETINGS OF THE EXECUTIVE COMMITTEE SHALL BE TAKEN AND ALL ITEMS ON WHICH THE COMMITTEE HAS TAKEN ACTION SHALL BE SUBMITTED TO THE BOARD AT ITS NEXT SUCCEEDING MEETING FOR RATIFICATION, BUT FAILURE TO SUBMIT SUCH ACTION ITEMS OR TO RECEIVE RATIFICATION SHALL NOT INVALIDATE ANY ACTION TAKEN BY THE COLLEGE UPON AUTHORIZATION BY THE EXECUTIVE COMMITTEE.
Members or stockholders electing members of governing body
Form 990, Part VI, Section A, Line 7a
SAINT MARY'S COLLEGE WAS FOUNDED BY THE CONGREGATION OF THE SISTERS OF THE HOLY CROSS (THE CONGREGATION) IN 1844. IN 1994 THE CONGREGATION PASSED THE GOVERNANCE OF THE SAINT MARY'S COLLEGE TO THE BOARD OF TRUSTEES. THE CONGREGATION RETAINED THE RIGHT TO APPOINT THREE MEMBERS OF THE BOARD OF TRUSTEES. IN ADDITION TO THE APPOINTED MEMBERS, SEVEN OTHER MEMBERS OF THE BOARD OF TRUSTEES MUST BE FROM THE CONGREGATION OR OTHER ROMAN CATHOLIC RELIGIOUS CONGREGATIONS.
Review of form 990 by governing body
Form 990, Part VI, Section B, Line 11b
THE ORGANIZATION'S MANAGEMENT REVIEWS A DRAFT OF THE FORM 990 IN DETAIL. A FINAL DRAFT OF THE FULL FORM 990, INCLUDING ALL APPLICABLE SCHEDULES, IS THEN REVIEWED WITH OUR TAX ADVISORS AND APPROVED BY THE AUDIT COMMITTEE. A COPY IS ALSO SUPPLIED TO EACH BOARD MEMBER FOR THEIR REVIEW PRIOR TO ITS FILING WITH THE IRS.
Conflict of interest policy
Form 990, Part VI, Section B, Line 12c
ANNUAL DISCLOSURE QUESTIONNAIRES ARE PROVIDED TO EACH BOARD OF TRUSTEE MEMBER. ONCE THE QUESTIONNAIRES ARE COMPLETED THE RESPONSES ARE REVIEWED AND IT IS DETERMINED WHETHER OR NOT THERE ARE ANY POTENTIAL CONFLICTS OF INTEREST. IF AN ACTUAL CONFLICT OF INTEREST IS DETERMINED TO EXIST, THAT MEMBER IS EXCLUDED FROM ANY DISCUSSIONS CONCERNING THE CONFLICTING ISSUE AND IS NOT PERMITTED TO VOTE ON ANY DECISIONS REGARDING THE CONFLICTING ISSUE. ALL OFFICERS OF THE COLLEGE, ALL EMPLOYEES WORKING IN THE FINANCIAL AID AND BUSINESS OFFICES, AND ALL EMPLOYEES AUTHORIZED TO SIGN FOR EXPENDITURES, ACTING AS PRINCIPALS ON GRANTS OR INVOLVED IN MAKING PURCHASES ON BEHALF OF THE COLLEGE ARE REQUIRED TO COMPLETE A CONFLICT OF INTEREST QUESTIONNAIRE FORM. THE FORMS ARE REVIEWED BY THE DIRECTOR OF PURCHASING; IF THERE IS A POTENTIAL CONFLICT OF INTEREST THE VICE PRESIDENT OF FINANCE AND ADMINISTRATION REVIEWS THE CORRESPONDING ISSUE AND DETERMINES IF THERE IS AN ACTUAL CONFLICT OF INTEREST. IF AN ACTUAL CONFLICT OF INTEREST IS DETERMINED TO EXIST, THAT PERSON IS EXCLUDED FROM ANY DECISIONS OR ACTIONS REGARDING THE CONFLICTING ISSUE.
Process used to establish compensation of top management official
Form 990, Part VI, Section B, Line 15a
THE PRESIDENT IS CURRENTLY SERVING UNDER A FIVE-YEAR CONTRACT, EXPIRING MAY 31, 2014, THAT WAS APPROVED BY THE BOARD AND DOCUMENTED IN MEETING MINUTES. THE PROCESS FOR DETERMINING THE COMPENSATION OF THE ORGANIZATION'S PRESIDENT INCLUDED A REVIEW AND APPROVAL BY THE BOARD OF TRUSTEES, WHICH CONSISTS OF INDEPENDENT PERSONS. THE BOARD OF TRUSTEES USED COMPARABILITY WITH PEER DATA AS PUBLISHED IN THE CHRONICLE OF HIGHER EDUCATION AND OTHER AVAILABLE DATA FROM HIGHER EDUCATION INSTITUTIONS TO DETERMINE THE AMOUNT OF COMPENSATION. AS PART OF THE PRESIDENT'S CONTRACT SHE RECEIVES SALARY INCREASES IN AN AMOUNT EQUAL TO THE INCREMENTAL SALARY PERCENTAGE INCREASES FOR ALL SAINT MARY'S EMPLOYEES AS APPROVED BY THE BOARD OF TRUSTEES. AT THE APRIL 2012 BOARD MEETING THE EXECUTIVE COMMITTEE OF THE BOARD REVIEWED THE PRESIDENTS CURRENT CONTRACT AND COMPENSATION. MINUTES DOCUMENTING THIS EXECUTIVE COMMITTEE OF THE BOARD REVIEW AND THEIR DELIBERATIONS WERE TAKEN.
PROCESS USED TO ESTABLISH COMPENSATION FOR OTHER OFFICERS/KEY EMPLOYEES
FORM 990, PART VI, LINE 15B
COMPENSATION ARRANGEMENTS FOR ADMINISTRATIVE OFFICERS ARE DEVELOPED BY THE PRESIDENT IN CONSULTATION WITH THE BOARD AT THE TIME OF THEIR HIRE. COMPENSATION IS BASED ON SALARY SURVEYS, AS MENTIONED ABOVE IN THE NARRATIVE FOR LINE 15A, AND EXPERIENCE OF THE INDIVIDUAL FOR THE POSITION. ADMINISTRATIVE OFFICERS RECEIVE SALARY INCREASES IN AN AMOUNT EQUAL TO THE INCREMENTAL SALARY PERCENTAGE INCREASES FOR ALL SAINT MARY'S EMPLOYEES AS APPROVED BY THE BOARD OF TRUSTEES.
Governing documents, conflict of interest policy and financial statements available to the public
Form 990, Part VI, Section C, Line 19
GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICIES, AND FINANCIAL STATEMENTS ARE NOT REQUIRED DISCLOSURES PURSUANT TO INTERNAL REVENUE CODE (IRC) SEC. 6104. THESE DOCUMENTS ARE NOT AVAILABLE TO THE PUBLIC AT THIS TIME.
OFFICERS, DIRECTORS, TRUSTEES, KEY EMPLOYEES, AND HIGHEST COMPENSATED EMPLOYEES
FORM 990, PART VII, SECTION A
SEVEN SISTERS WHO ARE MEMBERS OF THE CONGREGATION OF THE SISTERS OF THE HOLY CROSS (CONGREGATION) ARE MEMBERS OF THE BOARD OF TRUSTEES OF THE COLLEGE. ONE SISTER WHO IS A MEMBER OF THE CONGREGATION IS AN OFFICER OF THE COLLEGE. THESE INDIVIDUALS ARE LISTED BELOW: SISTER MARY LOUISE FULL, CSC SISTER ALMA MARY ANDERSON, CSC SISTER ROSE ANNE SCHULTZ, CSC SISTER CATHERINE KAMPHAUS, CSC SISTER KATHLEEN REILLY, CSC SISTER AGNES ANNE ROBERTS, CSC SISTER JUDITH HALLOCK, CSC SISTER VERONIQUE WIEDOWER, CSC THREE SISTERS WHO ARE MEMBERS OF THE CONGREGATION SERVE IN OTHER POSITIONS AT THE COLLEGE. THE CONGREGATION IS PAID FOR THEIR SERVICES TO THE COLLEGE IN LIEU OF SALARY AND BENEFIT PAYMENTS TO THE SISTERS. THE PAYMENTS ARE COMPARABLE TO THAT OF WHAT LAY EMPLOYEES IN SIMILAR POSITIONS WOULD RECEIVE.
Other changes in net assets or fund balances
Form 990, Part XI, Line 5
NET UNREALIZED GAINS (LOSSES) ON INVESTMENTS - -9665448; POSTRETIREMENT CHANGES OTHER THAN NET PERIODIC BENEFIT COST - -782650;
For Paperwork Reduction Act Notice, see the Instructions for Form 990 or 990-EZ.