Department of the Treasury Internal Revenue Service
Public Charity Status and Public Support
Complete if the organization is a section 501(c)(3) organization or a section
4947(a)(1) nonexempt charitable trust.
Attach to Form 990 or Form 990-EZ. See separate instructions.
OMB No. 1545-0047
2012
Open to Public Inspection
Name of the organization
PIEDMONT CARE INC
Employer identification number
57-1036204
Part I
Reason for Public Charity Status
(All organizations must complete this part.) See instructions.
The organization is not a private foundation because it is: (For lines 1 through 11, check only one box.)
1
2
3
4
5
section 170(b)(1)(A)(iv). (Complete Part II.)
6
7
8
9
receipts from activities related to its exempt functions—subject to certain exceptions, and (2) no more than 331/3% of
its support from gross investment income and unrelated business taxable income (less section 511 tax) from businesses
acquired by the organization after June 30, 1975. See section 509(a)(2). (Complete Part III.)
10
11
e
By checking this box, I certify that the organization is not controlled directly or indirectly by one or more disqualified persons other than foundation managers and other than one or more publicly supported organizations described in section 509(a)(1) or section 509(a)(2).
f
If the organization received a written determination from the IRS that it is a Type I, Type II, or Type III supporting organization, check this box
..................................................
g
Since August 17, 2006, has the organization accepted any gift or contribution from any of the following persons?
(i) A person who directly or indirectly controls, either alone or together with persons described in (ii)
Yes
No
and (iii) below, the governing body of the supported organization?
................
11g(i)
(ii)
A family member of a person described in (i) above?
......................
11g(ii)
(iii)
A 35% controlled entity of a person described in (i) or (ii) above?
................
11g(iii)
h
Provide the following information about the supported organization(s).
(i) Name of supported organization
(ii) EIN
(iii) Type of organization (described on lines 1- 9 above or IRC section (see instructions))
(iv) Is the organization in col. (i) listed in your governing document?
(v) Did you notify the organization in col. (i) of your support?
(vi) Is the organization in col. (i) organized in the U.S.?
(vii) Amount of monetary support
Yes
No
Yes
No
Yes
No
Total
For Paperwork Reduction Act Notice, see the Instructions for Form 990 or 990EZ.
Cat. No. 11285F
Schedule A (Form 990 or 990-EZ) 2012
Schedule A (Form 990 or 990-EZ) 2012
Page 2
Part II
Support Schedule for Organizations Described in Sections 170(b)(1)(A)(iv) and 170(b)(1)(A)(vi) (Complete only if you checked the box on line 5, 7, or 8 of Part I or if the
organization failed to qualify under Part III. If the organization fails to
qualify under the tests listed below, please complete Part III.)
Section A. Public Support
Calendar year (or fiscal year beginning in)
(a) 2008
(b) 2009
(c) 2010
(d) 2011
(e) 2012
(f) Total
1
Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grants.") ....
718,774
635,279
635,567
659,645
717,666
3,366,931
2
Tax revenues levied for the organization's benefit and either paid to or expended on its behalf.......
3
The value of services or facilities furnished by a governmental unit to the organization without charge..
4
Total. Add lines 1 through 3
718,774
635,279
635,567
659,645
717,666
3,366,931
5
The portion of total contributions by each person (other than a governmental unit or publicly supported organization) included
on line 1 that exceeds 2% of the amount shown on line 11, column (f)..
6
Public support. Subtract line 5 from line 4.
3,366,931
Section B. Total Support
Calendar year
(or fiscal year beginning in)
(a) 2008
(b) 2009
(c) 2010
(d) 2011
(e) 2012
(f) Total
7
Amounts from line 4..
718,774
635,279
635,567
659,645
717,666
3,366,931
8
Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources...
466
662
1,128
9
Net income from unrelated business activities, whether or not the business is regularly carried on..
10
Other income. Do not include gain or loss from the sale of capital assets (Explain in Part IV.)..
11
Total support (Add lines 7 through 10).
3,368,059
12
Gross receipts from related activities, etc. (see instructions)
..................
12
13
First five years.
If the Form 990 is for the organization's first, second, third, fourth, or fifth tax year as a 501(c)(3) organization,
check this box and stop here........................................
Section C. Computation of Public Support Percentage
14
Public support percentage for 2012 (line 6, column (f) divided by line 11, column (f))
.........
14
99.970 %
15
Public support percentage for 2011 Schedule A, Part II, line 14
...............
15
99.960 %
16a
33 1/3% support test—2012.
If the organization did not check the box on line 13, and line 14 is 33 1/3% or more, check this box
and stop here. The organization qualifies as a publicly supported organization
.......................
b
33 1/3% support test—2011.
If the organization did not check a box on line 13 or 16a, and line 15 is 33 1/3% or more, check this
box and stop here. The organization qualifies as a publicly supported organization
.....................
17a
10%-facts-and-circumstances test—2012.
If the organization did not check a box on line 13, 16a, or 16b, and line 14
is 10% or more, and if the organization meets the "facts-and-circumstances" test, check this box and stop here. Explain
in Part IV how the organization meets the "facts-and-circumstances" test. The organization qualifies as a publicly supported
organization
.....................................................
b
10%-facts-and-circumstances test—2011.
If the organization did not check a box on line 13, 16a, 16b, or 17a, and line
15 is 10% or more, and if the organization meets the "facts-and-circumstances" test, check this box and stop here.
Explain in Part IV how the organization meets the "facts-and-circumstances" test. The organization qualifies as a publicly supported organization
................................................
18
Private foundation.
If the organization did not check a box on line 13, 16a, 16b, 17a, or 17b, check this box and see
instructions
.....................................................
Schedule A (Form 990 or 990-EZ) 2012
Schedule A (Form 990 or 990-EZ) 2012
Page 3
Part III
Support Schedule for Organizations Described in Section 509(a)(2) (Complete only if you checked the box on line 9 of Part I or if the organization
failed to qualify under Part II. If the organization fails to qualify under
the tests listed below, please complete Part II.)
Section A. Public Support
Calendar year (or fiscal year beginning in)
(a) 2008
(b) 2009
(c) 2010
(d) 2011
(e) 2012
(f) Total
1
Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grants.") .
2
Gross receipts from admissions, merchandise sold or services performed, or facilities furnished in any activity that is related to the organization's tax-exempt purpose......
3
Gross receipts from activities that are not an unrelated trade or business under section 513..
4
Tax revenues levied for the organization's benefit and either paid to or expended on its behalf...
5
The value of services or facilities furnished by a governmental unit to the organization without charge..
6
Total. Add lines 1 through 5.
7a
Amounts included on lines 1, 2, and 3 received from disqualified persons...
b
Amounts included on lines 2 and 3 received from other than disqualified persons that exceed the greater of $5,000 or 1% of the amount on line 13 for the year.
c
Add lines 7a and 7b..
8
Public support (Subtract line 7c from line 6.)
Section B. Total Support
Calendar year (or fiscal year beginning in)
(a) 2008
(b) 2009
(c) 2010
(d) 2011
(e) 2012
(f) Total
9
Amounts from line 6...
10a
Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources..
b
Unrelated business taxable income (less section 511 taxes) from businesses acquired after June 30, 1975.
c
Add lines 10a and 10b.
11
Net income from unrelated business activities not included in line 10b, whether or not the business is regularly carried on.
12
Other income. Do not include gain or loss from the sale of capital assets (Explain in Part IV.)
..
13
Total support. (Add lines 9, 10c, 11, and 12.)..
14
First five years.
If the Form 990 is for the organization's first, second, third, fourth, or fifth tax year as a 501(c)(3) organization,
check this box and stop here.............................................
Section C. Computation of Public Support Percentage
15
Public support percentage for 2012 (line 8, column (f) divided by line 13, column (f))
.........
15
16
Public support percentage from 2011 Schedule A, Part III, line 15
...............
16
Section D. Computation of Investment Income Percentage
17
Investment income percentage for 2012 (line 10c, column (f) divided by line 13, column (f))
......
17
18
Investment income percentage from 2011 Schedule A, Part III, line 17
.............
18
19a
33 1/3% support tests—2012.
If the organization did not check the box on line 14, and line 15 is more than 33 1/3%, and line 17 is not more than 33 1/3%, check this box and stop here. The organization qualifies as a publicly supported organization
........
b
33 1/3% support tests—2011.
If the organization did not check a box on line 14 or line 19a, and line 16 is more than 33 1/3% and line 18 is not more than 33 1/3%, check this box and stop here. The organization qualifies as a publicly supported organization
.....
20
Private foundation.
If the organization did not check a box on line 14, 19a, or 19b, check this box and see instructions
.....
Schedule A (Form 990 or 990-EZ) 2012
Schedule A (Form 990 or 990-EZ) 2012
Page 4
Part IV
Supplemental Information.
Complete this part to provide the explanations required by Part II, line 10; Part II, line 17a or 17b; and Part III, line 12. Also complete this part for any additional information. (See instructions).
Facts And Circumstances Test
Explanation
Schedule A (Form 990 or 990-EZ) 2012
Additional Data
Software ID:
Software Version:
-
TIN:
SCHEDULE O (Form 990 or 990-EZ)
Department of the Treasury Internal Revenue Service
Supplemental Information to Form 990 or 990-EZ
Complete to provide information for responses to specific questions on
Form 990 or to provide any additional information.
Attach to Form 990 or 990-EZ.
OMB No. 1545-0047
2012
Open to Public Inspection
Name of the organization
PIEDMONT CARE INC
Employer identification number
57-1036204
Identifier
Return Reference
Explanation
ORGANIZATION'S MISSION
FORM 990 - ORGANIZATION'S MISSION
PIEDMONT CARE IS THE NONPROFIT ORGANIZATION PROVIDING HIV AND AIDS CARE, PREVENTION AND ADVOCACY IN SPARTANBURG, CHEROKEE, AND UNION COUNTIES OF SOUTH CAROLINA. THE MISSION OF PIEDMONT CARE, INC., AN EDUCATIONAL AND ADVOCACY ORGANIZATION, IS TO COORDINATE AND PROVIDE MEDICAL, SOCIAL, AND PSYCHOLOGICAL SERVICES FOR INDIVIDUALS AND FAMILIES AFFECTED BY OR AT RISK FOR HIV. SINCE OUR CREATION IN 1994, WE HAVE SERVED OVER 1,000 INDIVIDUALS LIVING WITH AIDS. THAT IS WHAT WE DO AND WE DO IT VERY WELL, BUT OUR REAL MISSION MUST ALSO ADDRESS PREVENTION AND EDUCATION. UNLIKE SERVICES RELATING TO CARE, THESE PROGRAMS MUST BE SUSTAINED ENTIRELY BY LOCAL RESOURCES. TO PUT IT ANOTHER WAY: WE KNOW HOW MANY WE HAVE SERVED; BUT WE WILL NEVER BE ABLE TO QUANTIFY - OUT OF THE THOUSANDS WHO HAVE PARTICIPATED IN OUR EDUCATION AND PREVENTION EFFORTS - THE NUMBERS THAT, THROUGH CORRECT INFORMATION, HAVE AVOIDED HIV/AIDS.
EXPLANATION ON VOLUNTEERS AND TYPES OF SERVICES OR BENEFITS
FORM 990, PAGE 1, PART I, LINE 6
VOLUNTEERS HELP WITH SPECIAL EVENTS SUCH AS TWISTED TRIVIA AND JAM FOR CARE.
ALL OTHER ACCOMPLISHMENT DESCRIPTION
FORM 990, PAGE 2, PART III, LINE 4D
PROVIDE TRANSPORTATION ASSISTANCE FOR PERSONS WITH HIV TO APPOINTMENTS RELATED TO THEIR HIV DISEASE, INCLUDING MEDICAL, DENTAL AND PHARMACY VISITS. NUTRITIONAL SUPPLEMENTS, LANGUAGE SERVICES, ORAL HEALTH CARE AND CASE MANAGEMENT SERVICES ARE ALSO PROVIDED TO CLIENTS (267 CLIENTS SERVED).
ORGANIZATION'S PROCESS USED TO REVIEW FORM 990
FORM 990, PAGE 6, PART VI, LINE 11B
THE ORGANIZATION WILL PROVIDE A COPY OF THE 990 TO ITS BOARD ELECTRONICALLY BEFORE FILING THE FORM.
ENFORCEMENT OF CONFLICTS POLICY
FORM 990, PAGE 6, PART VI, LINE 12C
DEFINITIONS: CONFLICT OF INTEREST (ALSO CONFLICT) MEANS A CONFLICT, OR THE APPEARANCE OF A CONFLICT, BETWEEN THE PRIVATE INTERESTS AND OFFICIAL RESPONSIBILITIES OF A PERSON IN A POSITION OF TRUST. PERSONS IN A POSITION OF TRUST INCLUDE STAFF MEMBERS, OFFICERS, AND BOARD MEMBERS OF PIEDMONT CARE. BOARD MEANS THE BOARD OF DIRECTORS. OFFICER MEANS AN OFFICER OF THE BOARD OF DIRECTORS. VOLUNTEER MEANS A PERSON - OTHER THAN A BOARD MEMBER - WHO DOES NOT RECEIVE COMPENSATION FOR SERVICES AND EXPERTISE PROVIDED TO PIEDMONT CARE AND RETAINS A SIGNIFICANT INDEPENDENT DECISION-MAKING AUTHORITY TO COMMIT RESOURCES OF THE ORGANIZATION. STAFF MEMBER MEANS A PERSON WHO RECEIVES ALL OR PART OF HER/HIS INCOME FROM THE PAYROLL OF PIEDMONT CARE. SUPPORTER MEANS CORPORATIONS, FOUNDATIONS, INDIVIDUALS, NONPROFITS AND OTHER NONPROFIT ORGANIZATIONS WHO CONTRIBUTE TO PIEDMONT CARE. FULL DISCLOSURE, BY NOTICE IN WRITING, SHALL BE MADE BY THE INTERESTED PARTIES TO THE FULL BOARD OF DIRECTORS IN ALL CONFLICTS OF INTEREST, INCLUDING BUT NOT LIMITED TO THE FOLLOWING:1.A BOARD MEMBER IS RELATED TO ANOTHER BOARD MEMBER OR STAFF MEMBER BY BLOOD, MARRIAGE OR DOMESTIC PARTNERSHIP.2.A STAFF MEMBER IN A SUPERVISORY CAPACITY IS RELATED TO ANOTHER STAFF MEMBER WHOM SHE/HE SUPERVISES.3.A BOARD MEMBER OR THEIR ORGANIZATION STANDS TO BENEFIT FROM A TRANSACTION OR STAFF MEMBER OF SUCH ORGANIZATION RECEIVES PAYMENT FROM PIEDMONT CARE FOR ANY SUBCONTRACT, GOODS, OR SERVICES OTHER THAN AS PART OF HER/HIS REGULAR JOB RESPONSIBILITIES OR AS REIMBURSEMENT FOR REASONABLE EXPENSES INCURRED AS PROVIDED BY THE BYLAWS AND BOARD POLICY.4.A BOARD MEMBER'S ORGANIZATION RECEIVES GRANT FUNDING FROM PIEDMONT CARE.5.A BOARD MEMBER OR STAFF MEMBER IS A MEMBER OF THE GOVERNING BODY OF A CONTRIBUTOR OF PIEDMONT CARE.6.A VOLUNTEER WORKING ON BEHALF OF PIEDMONT CARE WHO MEETS ANY OF THE SITUATIONS OR CRITERIA ABOVE. FOLLOWING FULL DISCLOSURE OF A POSSIBLE CONFLICT OF INTEREST OR ANY CONDITION LISTED ABOVE, THE BOARD OF DIRECTORS SHALL DETERMINE WHETHER A CONFLICT OF INTEREST EXISTS AND, IF SO THE BOARD SHALL VOTE TO AUTHORIZE OR REJECT THE TRANSACTION OR TAKE ANY OTHER ACTION DEEMED NECESSARY TO ADDRESS THE CONFLICT AND PROTECT PIEDMONT CARE'S BEST INTERESTS. BOTH VOTES SHALL BE BY A MAJORITY VOTE WITHOUT COUNTING THE VOTE OF ANY INTERESTED DIRECTOR, EVEN IF THE DISINTERESTED DIRECTORS ARE LESS THAN A QUORUM PROVIDED THAT AT LEAST ONE CONSENTING DIRECTOR IS DISINTERESTED. A BOARD MEMBER WHO IS FORMALLY CONSIDERING EMPLOYMENT WITH PIEDMONT CARE MUST TAKE A TEMPORARY LEAVE OF ABSENCE UNTIL THE POSITION IS FILLED. SUCH A LEAVE WILL BE TAKEN WITHIN THE BOARD MEMBER'S ELECTED TERM WHICH WILL NOT BE EXTENDED BECAUSE OF THE LEAVE. A BOARD MEMBER WHO IS FORMALLY CONSIDERING EMPLOYMENT WITH PIEDMONT CARE MUST SUBMIT A WRITTEN REQUEST FOR A TEMPORARY LEAVE OF ABSENCE TO THE SECRETARY OF THE BOARD, C/O PIEDMONT CARE, INDICATING THE TIME PERIOD OF THE LEAVE. THE SECRETARY WILL INFORM THE PRESIDENT OF THE BOARD OF SUCH A REQUEST. THE PRESIDENT WILL BRING THE REQUEST TO THE BOARD FOR ACTION. THE REQUEST AND ANY ACTION TAKEN SHALL BE REFLECTED IN THE OFFICIAL MINUTES OF THE BOARD MEETING. AN INTERESTED BOARD MEMBER, OFFICER, OR STAFF MEMBER SHALL NOT PARTICIPATE IN ANY DISCUSSION OR DEBATE OF THE BOARD OF DIRECTORS, OR OF ANY COMMITTEE OR SUBCOMMITTEE THEREOF IN WHICH THE SUBJECT OF DISCUSSION IS A CONTRACT, TRANSACTION, OR SITUATION IN WHICH THERE MAY BE A PERCEIVED OR ACTUAL CONFLICT OF INTEREST. HOWEVER, THEY MAY BE PRESENT TO PROVIDE CLARIFYING INFORMATION IN SUCH A DISCUSSION OR DEBATE UNLESS OBJECTED TO BY ANY PRESENT BOARD MEMBER. ANYONE IN A POSITION TO MAKE DECISIONS ABOUT SPENDING PIEDMONT CARE'S RESOURCES (I.E. TRANSACTIONS SUCH AS PURCHASES AND CONTRACTS) - WHO ALSO STANDS TO BENEFIT FROM THAT DECISION - HAS A DUTY TO DISCLOSE THAT CONFLICT AS SOON AS IT ARISES (OR BECOMES APPARENT); S/HE SHOULD NOT PARTICIPATE IN ANY FINAL DECISIONS. A COPY OF THIS POLICY SHALL BE GIVEN TO ALL BOARD MEMBERS, STAFF MEMBERS, AND VOLUNTEERS OR OTHER KEY STAKEHOLDERS UPON COMMENCEMENT OF SUCH PERSON'S RELATIONSHIP WITH PIEDMONT CARE OR AT THE OFFICIAL ADOPTION OF STATED POLICY. EACH BOARD MEMBER, OFFICER, STAFF MEMBER, AND VOLUNTEER SHALL SIGN AND DATE THE POLICY AT THE BEGINNING OF HER/HIS TERM OF SERVICE OR EMPLOYMENT AND EACH YEAR THEREAFTER. FAILURE TO SIGN DOES NOT NULLIFY THE POLICY. THIS POLICY AND DISCLOSURE FORM MUST BE FILED ANNUALLY BY ALL SPECIFIED PARTIES.
COMPENSATION PROCESS FOR TOP OFFICIAL
FORM 990, PAGE 6, PART VI, LINE 15A
COMPENSATION FOR THE EXECUTIVE DIRECTOR IS EVALUATED ANNUALLY BY THE EXECUTIVE COMMITTEE WHO THEN MAKES A RECOMMENDATION TO THE BOARD OF DIRECTORS FOR APPROVAL. THE EXECUTIVE COMMITTEE MEMBERS USE THE WRITTEN POSITION DESCRIPTION AND EVALUATION DOCUMENTS TO ANNUALLY EVALUATE THE PERFORMANCE OF THE EXECUTIVE DIRECTOR. THE EXECUTIVE COMMITTEE MEET INDEPENDENTLY TO DISCUSS THEIR FINDINGS AND TO DECIDE UPON THEIR RECOMMENDATION. ALL DECISIONS AND DOCUMENTS ARE HELD IN THE PERSONNEL FILE WITH THE DECISIONS ALSO DOCUMENTED IN EXECUTIVE COMMITTEE AND BOARD OF DIRECTORS MEETING MINUTES. THE EXECUTIVE COMMITTEE CONSIDERS THE EMPLOYEE'S PERFORMANCE, ORGANIZATIONAL BUDGET, AND NONPROFIT ENVIRONMENT WHEN DETERMINING EXECUTIVE COMPENSATION. DOCUMENTS SUCH AS THE SALARY REPORT FROM THE S.C. ASSOCIATION OF NONPROFIT ORGANIZATIONS IS AVAILABLE FOR THEIR USE.
GOVERNING DOCUMENTS DISCLOSURE EXPLANATION
FORM 990, PAGE 6, PART VI, LINE 19
THE ORGANIZATION'S 990 MAY BE FOUND ON GUIDESTAR. PIEDMONT CARE WILL MAKE THE ORGANIZATION'S IRS FORM 990 AVAILABLE FOR PUBLIC INSPECTION AND COPY FOR THREE YEARS BEGINNING ON THE DATE THE RETURN IS REQUIRED TO BE FILED OR WAS ACTUALLY FILED, WHICHEVER IS LATER. ALL INFORMATION IS CONSIDERED PUBLIC EXCEPT THE NAMES AND ADDRESSES OF CONTRIBUTORS ON SCHEDULE B; WHICH WILL BE BLACKED-OUT PRIOR TO RELEASING THE RETURN TO THE PUBLIC. THESE PUBLIC DOCUMENTS ARE AVAILABLE FOR INSPECTION TO ANYONE DURING REGULAR BUSINESS HOURS AT THE ORGANIZATION'S PRINCIPAL BUSINESS OFFICE. THE REQUEST FOR THE DOCUMENTS MUST BE MADE IN WRITING AND RECEIVED BY THE EXECUTIVE DIRECTOR AT LEAST THREE DAYS PRIOR TO THE INSPECTION AND/OR COPYING. COPIES MAY BE PROVIDED FOR A 1.00/PAGE FEE. IF THE REQUEST REQUIRES THE COPY BE MAILED; PIEDMONT CARE WILL CHARGE THE ACTUAL COST OF POSTAGE.
RECONCILIATION OF CHANGES - OTHER
FORM 990, PART XI, LINE 9
LOSS ON DISPOSAL OF FIXED ASSETS 466 DIRECT FUNDRAISING EXPENSES 1,506 LOSS ON DISPOSAL OF FIXED ASSETS -466 DIRECT FUNDRAISING EXPENSES -1,506
For Paperwork Reduction Act Notice, see the Instructions for Form 990 or 990-EZ.