Form990-EZ
Click to see attachment
Department of the Treasury
Internal Revenue Service
Short Form
Return of Organization Exempt From Income Tax
Under section 501(c), 527, or 4947(a)(1) of the Internal Revenue Code
(except black lung benefit trust or private foundation)
bullet Sponsoring organizations of donor advised funds, organizations that operate one or more hospital facilities, and certain controlling organizations as defined in section 512(b)(13) must file Form 990 (see instructions).
All other organizations with gross receipts less than $200,000 and total assets less than $500,000 at the end of the year may use this form.
bulletThe organization may have to use a copy of this return to satisfy state reporting requirements.
OMB No. 1545-1150
2012
Open to Public
Inspection
A
For the 2012 calendar year, or tax year beginning 01-01-2012, and ending 12-31-2012
B
Check if applicable:
C Name of organization
AMERICAN INSTITUTE OF ARCHITECTS
EASTERN OKLAHOMA
Number and street (or P. O. box, if mail is not delivered to street address)2210-R SOUTH MAIN
  Room/suite
City or town, state or country, and ZIP + 4 TULSA, OK741141132
D Employer identification number

73-0758597
E Telephone number

(918) 583-0013
F Group Exemption
Number. . bullet  
G Accounting Method: Other (specify) bulletHYBRIDH Check bulletI Website:bulletWWW.AIAARCHITECTS.COMJ Tax-exempt status(check only one)—( 6) bullet(insert no.) or
K Check bullet A Form 990-EZ or Form 990 return is not required though Form 990-N (e-postcard) may be required (see instructions). But if the organization chooses to file a return, be sure to file a complete return.
L Add lines 5b, 6c, and 7b, to line 9 to determine gross receipts. If gross receipts are $200,000 or more, or if total assets (Part II, line 25, column (B) below) are $500,000 or more, file Form 990 instead of Form 990-EZ . . . . . . . bullet $ 152,682
Part I
Revenue, Expenses, and Changes in Net Assets or Fund Balances (see the instructions for Part I)Check if the organization used Schedule O to respond to any question in this Part I...................
VerticalRevenue 1 Contributions, gifts, grants, and similar amounts received............... 1 15,660
2 Program service revenue including government fees and contracts ............ 2 31,918
3 Membership dues and assessments...................... 3 47,108
4 Investment income........................... 4 768
5a Gross amount from sale of assets other than inventory........ 5a 36,810
b Less: cost or other basis and sales expenses........... 5b 34,026
c Gain or (loss) from sale of assets other than inventory (Subtract line 5b from line 5a) ...... 5c 2,784
6 Gaming and fundraising events
a Gross income from gaming (attach Schedule G if greater than $15,000) . 6a  
b Gross income from fundraising events (not including $   of contributions
from fundraising events reported on line 1) (attach Schedule G if the
sum of such gross income and contributions exceeds $15,000) 6b  
c Less: direct expenses from gaming and fundraising events....... 6c  
d Net income or (loss) from gaming and fundraising events (add lines 6a and 6b and subtract line 6c) 6d  
7a Gross sales of inventory, less returns and allowances........ 7a 14,978
b Less: cost of goods sold................. 7b 710
c Gross profit or (loss) from sales of inventory (Subtract line 7b from line 7a) ......... 7c 14,268
8 Other revenue (describe in Schedule O) ..................... 8 5,440
9 Total revenue. Add lines 1, 2, 3, 4, 5c, 6d, 7c, and 8.............. Bullet 9 117,946
VerticalExpenses 10 Grants and similar amounts paid (list in Schedule O) ................. 10  
11 Benefits paid to or for members........................ 11  
12 Salaries, other compensation, and employee benefits................ 12 42,642
13 Professional fees and other payments to independent contractors............ 13 1,537
14 Occupancy, rent, utilities, and maintenance................... 14 6,955
15 Printing, publications, postage, and shipping................... 15 6,990
16 Other expenses (describe in Schedule O) .................... 16 69,613
17 Total expenses. Add lines 10 through 16 ................. Bullet 17 127,737
VerticalNetAssets 18 Excess or (deficit) for the year (Subtract line 17 from line 9)............ 18 -9,791
19 Net assets or fund balances at beginning of year (from line 27, column (A)) (must agree with
end-of-year figure reported on prior year’s return)................ 19 70,384
20 Other changes in net assets or fund balances (explain in Schedule O) .......... 20 2,773
21 Net assets or fund balances at end of year. Combine lines 18 through 20.........Bullet 21 63,366
For Paperwork Reduction Act Notice, see the separate instructions.
Cat. No. 10642I Form 990-EZ (2012)
Form 990-EZ (2012)
Page 2
Part IIBalance Sheets (see the instructions for Part II)Check if the organization used Schedule O to respond to any question in this Part II.................

(A) Beginning of year(B) End of year
22Cash, savings, and investments................
68,349
22
61,921
23Land and buildings....................
 
23
 
24Other assets (describe in Schedule O) ..........
2,035
24
1,445
25Total assets......................
70,384
25
63,366
26
Total liabilities (describe in Schedule O) .............
 
26
 
27Net assets or fund balances (line 27 of column (B) must agree with line 21)..
70,384
27
63,366
Part IIIStatement of Program Service Accomplishments (see the instructions for Part III) Check if the organization used Schedule O to respond to any question in this Part III . Expenses
(Required for section 501(c)(3) and 501(c)(4) organizations and section 4947(a)(1) trusts; optional for others.)
What is the organization's primary exempt purpose? EDUCATION AMONG ARCHITECTS AND THE PUBLIC.
Describe the organization’s program service accomplishments for each of its three largest program services, as measured by expenses. In a clear and concise manner, describe the services provided, the number of persons benefited, and other relevant information for each program title.
28 WE PROVIDED A TOTAL OF 16 AIA LEARNING UNITS, ENABLING OUR 342 MEMBERS TO FULFILL REQUIRED HOURS OF CONTINUING EDUCATION.
(Grants $   ) If this amount includes foreign grants, check here ...MediumBullet		 28a  
29 IN ADDITION TO CONTINUING EDUCATION, THE CHAPTER EVENTS INCLUDE SPEAKERS, SEMINARS AND SOCIAL FUNCTIONS TO BUILD FELLOWSHIP AND PROVIDE MEMBERS THE ABILITY TO INTERACT, LEARN AND DEVELOP WORKING RELATIONSHIPS.
(Grants $   ) If this amount includes foreign grants, check here ...MediumBullet		 29a  
30 THE CHAPTER PARTICIPATES IN ONGOING COMMUNITY OUTREACH EFFORTS TO INFORM THE PUBLIC OF THE IMPORTANCE OF GOOD DESIGN AND THE ROLE THAT ARCHITECTS PLAY IN THEIR COMMUNITY.
(Grants $   ) If this amount includes foreign grants, check here ...MediumBullet		 30a  
31 Other program services (describe in Schedule O)
(Grants $   ) If this amount includes foreign grants, check here...MediumBullet		 31a
32 Total program service expenses (add lines 28a through 31a).......... bullet 32  
Part IV
List of Officers, Directors, Trustees, and Key Employees List each one even if not compensated (see the instructions for Part IV)Check if the organization used Schedule O to respond to any question in this Part IV............
(a) Name and title (b) Average
hours per week
devoted to position		 (c)Reportable compensation
(Forms W-2/1099-MISC) (if not paid, enter -0-) 		(d) Health benefits, contributions to employee benefit plans,
and deferred compensation		 (e) Estimated amount
of other compensation
DAVID F PHELPSClick to see attachmentPRESIDENT 15.00 0    
MOLLY A JONESClick to see attachmentPRESIDENT EL 10.00 0    
DARYL L BRAYClick to see attachmentPAST PRESIDE 5.00 0    
JAMES K KILMANClick to see attachmentSECRETARY 5.00 0    
JAMES C HEALYClick to see attachmentTREASURER 5.00 0    
LINDSEY ELLERBACHClick to see attachmentEXECUTIVE DI 40.00 42,642    
RON Q ROSEBROOKClick to see attachmentDIRECTOR 3.00 0    
WILLIAM MAX WELLSClick to see attachmentDIRECTOR 3.00 0    
MICHAL N BIERYClick to see attachmentDIRECTOR 3.00 0    
MIKE MARTINClick to see attachmentDIRECTOR 3.00 0    
SCOTT W VROOMANClick to see attachmentDIRECTOR 3.00 0    
JOSEPH EVANSClick to see attachmentASSOCIATE DI 3.00 0    
DANA BIRKESClick to see attachmentAFFILIATE DI 3.00 0    
MICHAEL BIRKESClick to see attachmentELECTED DIRE 3.00 0    
SCOTT K AMBLERClick to see attachmentELECTED DIRE 3.00 0    
M BRADLEY GASKINSClick to see attachmentELECTED DIRE 3.00 0    
Form 990-EZ (2012)
Form 990-EZ (2012)
Page 3
Part V
Other Information
(Note the Schedule A and personal benefit contract statement requirements in the
instructions for Part V.) Check if the organization used Schedule O to respond to any question in this Part V.......
Yes
No
33
Did the organization engage in any significant activity not previously reported to the IRS? If "Yes," provide a detailed description of each activity in Schedule O ...................
33
 
No
34
Were any significant changes made to the organizing or governing documents? If "Yes," attach a conformed copy of the amended documents if they reflect a change to the organization’s name. Otherwise, explain the changeon Schedule O (see instructions) ..........................
34
 
No
35a
Did the organization have unrelated business gross income of $1,000 or more during the year from business activities (such as those reported on lines 2, 6a, and 7a, among others)? ............
35a
Yes
 
b
If "Yes," to line 35a, has the organization filed a Form 990-T for the year? If "No," provide an explanation in Schedule O
35b
Yes
 
c
Was the organization a section 501(c)(4), 501(c)(5), or 501(c)(6) organization subject to section 6033(e) notice, reporting, and proxy tax requirements during the year? If "Yes," complete Schedule C, Part III
35c
 
No
36
Did the organization undergo a liquidation, dissolution, termination, or significant disposition of net assets during the year? If “Yes,” complete applicable parts of Schedule N ................
36
 
No
37a
Enter amount of political expenditures, direct or indirect, as described in the instructions. bullet
37a
 
b
Did the organization file Form 1120-POL for this year?...................
37b
 
No
38a
Did the organization borrow from, or make any loans to, any officer, director, trustee, or key employee or were
any such loans made in a prior year and still outstanding at the end of the tax year covered by this return?..
38a
 
No
b
If “Yes,” complete Schedule L, Part II and enter the total amount involved .
38b
 
39
Section 501(c)(7) organizations. Enter:
a
Initiation fees and capital contributions included on line 9.......
39a
 
b
Gross receipts, included on line 9, for public use of club facilities.....
39b
 
40a
Section 501(c)(3) organizations. Enter amount of tax imposed on the organization during the year under:
section 4911 bullet   ; section 4912 bullet   ; section 4955 bullet  
b
Section 501(c)(3) and 501(c)(4) organizations. Did the organization engage in any section 4958 excess benefittransaction during the year, or did it engage in an excess benefit transaction in a prior year that has not been reported on any of its prior Forms 990 or 990-EZ? If “Yes,” complete Schedule L, Part I ......
40b
 
 
c
Section 501(c)(3) and 501(c)(4) organizations. Enter amount of tax imposed on organization managers or disqualified persons during the year under sections 4912, 4955, and 4958...bullet  
d
Section 501(c)(3) and 501(c)(4) organizations. Enter amount of tax on line 40c reimbursed by the organization...........................bullet  
e
All organizations. At any time during the tax year, was the organization a party to a prohibited tax shelter transaction? If "Yes," complete Form 8886-T ......................
40e
 
No
41List the states with which a copy of this return is filed. bulletOK
42aThe organization's books are in care of bulletAMERICAN INSTITUTE OF ARCHITECTSEASTERN OKLAHOMA Telephone no. bullet (918) 583-0013
Located at bullet2210-R SOUTH MAINTULSA,OK ZIP + 4bullet741141132
b
At any time during the calendar year, did the organization have an interest in or a signature or other authority over a financial account in a foreign country (such as a bank account, securities account, or other financial account)?
Yes
No
42b
 
No
If “Yes,” enter the name of the foreign country: bullet
See the instructions for exceptions and filing requirements for Form TD F 90-22.1, Report of Foreign Bank and Financial Accounts.
c
At any time during the calendar year, did the organization maintain an office outside the U.S.?
42c
 
No
If “Yes,” enter the name of the foreign country: bullet
43.......bullet
and enter the amount of tax-exempt interest received or accrued during the tax year....bullet43
 
Yes
No
44a
Did the organization maintain any donor advised funds during the year? If "Yes," Form 990 must be completed instead of
Form 990-EZ................................
44a
 
No
b
Did the organization operate one or more hospital facilities during the year? If "Yes," Form 990 must be completedinstead of Form 990-EZ.............................
44b
 
No
c
Did the organization receive any payments for indoor tanning services during the year?.........
44c
 
No
d
If "Yes," to line 44c, has the organization filed a Form 720 to report these payments? If "No," provide an
explanation in Schedule O ............................
44d
 
 
45a
Did the organization have a controlled entity within the meaning of section 512(b)(13)?.........
45a
 
No
45b
Did the organization receive any payment from or engage in any transaction with a controlled entity within the meaning of section 512(b)(13)? If "Yes," Form 990 and Schedule R may need to be completed instead of Form 990-EZ (see instructions)......................
45b
 
No
Form 990-EZ (2012)
Form 990-EZ (2012)
Page 4
Yes
No
46
Did the organization engage, directly or indirectly, in political campaign activities on behalf of or in opposition tocandidates for public office? If “Yes,” complete Schedule C, Part I. ..............
46
 
No
Part VI
Section 501(c)(3) organizations only All section 501(c)(3) organizations must answer questions 47-49b and 52, and complete the tables for lines 50 and 51 Check if the organization used Schedule O to respond to any question in this Part VI ................
Yes
No
47
Did the organization engage in lobbying activities or have a section 501(h) election in effect during the tax year? If "Yes," complete Schedule C, Part II .......................
47
 
 
48
Is the organization a school as described in section 170(b)(1)(A)(ii)? If "Yes," complete Schedule E ..
48
 
 
49a
Did the organization make any transfers to an exempt non-charitable related organization?......
49a
 
 
b
If "Yes," was the related organization a section 527 organization?................
49b
 
 
50
Complete this table for the organization's five highest compensated employees (other than officers, directors, trustees and key employees) who each received more than $100,000 of compensation from the organization. If there is none, enter "None."
(a) Name and title of each employee paid more than $100,000 (b) Average
hours per week
devoted to position		 (c) Reportable compensation
(Forms W-2/1099-MISC) 		(d) Health benefits, contributions to employee benefit plans, and deferred compensation (e) Estimated amount of other compensation
 
f
Total number of other employees paid over $100,000 .................bullet  

51
Complete this table for the organization's five highest compensated independent contractors who each received more than $100,000 of compensation from the organization. If there is none, enter "None."
(a) Name and address of each independent contractor paid more than $100,000 (b) Type of service (c) Compensation
 
d
Total number of other independent contractors each receiving over $100,000..........bullet  
52
Did the organization complete Schedule A? NOTE: All Section 501(c)(3) organizations and 4947(a)(1) nonexempt charitable trusts must attach a completed Schedule A ...............bullet
Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledge and belief, it is true, correct, and complete. Declaration of preparer (other than officer) is based on all information of which preparer has any knowledge.
Sign Here
JumboBullet
Signature of officer Date
JumboBullet
Type or print name and title
Paid Preparer Use Only
Print/Type preparer's name
 
Preparer's signature
Date
PTIN
Firm's name bullet

Firm's EIN bullet
Firm's address bullet



Phone no.
May the IRS discuss this return with the preparer shown above? See instructions .........bullet
Form 990-EZ (2012)


Form 990-EZ, Special Condition Description:
Special Condition Description

Additional Data


Software ID:  
Software Version:  
SCHEDULE O
(Form 990 or 990-EZ)

Department of the Treasury
Internal Revenue Service
Supplemental Information to Form 990 or 990-EZ

Complete to provide information for responses to specific questions on
Form 990 or to provide any additional information.
MediumBullet Attach to Form 990 or 990-EZ.
OMB No. 1545-0047
2012
Open to Public
Inspection
Name of the organization
AMERICAN INSTITUTE OF ARCHITECTS
EASTERN OKLAHOMA
Employer identification number

73-0758597
Identifier Return Reference Explanation
OTHER REVENUE FORM 990-EZ, PART I, LINE 8 DESIGN PERSPECTIVE 5,440 TOTAL 5,440
OTHER EXPENSES FORM 990-EZ, PART I, LINE 16 EXPENSES PROGRAM EXPENSES 24,690 BANK FEES 727 WEBSITE 2,625 POSTAGE 94 OFFICE SUPPLIES 148 INSURANCE 2,047 ADVISOR FEES 714 MISCELLANEOUS 2,330 CONFERENCE ATTENDANCE 13,344 REGIONAL DUES 1,024 MILEAGE & CELL PHONE 2,629 DELINQUENT PAYROLL TAXES 15,661 CURRENT PAYROLL TAXES 3,304 NON-INVESTMENT DEPRECIATION 276 TOTAL 69,613
OTHER CHANGES IN NET ASSETS OR FUND BALANCES FORM 990-EZ, PART I, LINE 20 UNREALIZED GAIN ON SECURITIES 2,773
OTHER ASSETS FORM 990-EZ, PART II, LINE 24 INVENTORIES FOR SALE OR USE 1,759 1,445 EQUIPMENT 33,733 33,733 LESS ACCUMULATED DEPRECIATION 33,457 33,733 TOTAL 2,035 1,445
For Paperwork Reduction Act Notice, see the Instructions for Form 990 or 990-EZ.
Cat. No. 51056K
Schedule O (Form 990 or 990-EZ) 2012

Additional Data


Software ID:  
Software Version:  

TY 2012 CompensationExplanation
Name:
AMERICAN INSTITUTE OF ARCHITECTS
EASTERN OKLAHOMA
EIN: 73-0758597
Person Name Explanation
DAVID F PHELPS  
MOLLY A JONES  
DARYL L BRAY  
JAMES K KILMAN  
JAMES C HEALY  
LINDSEY ELLERBACH  
RON Q ROSEBROOK  
WILLIAM MAX WELLS  
MICHAL N BIERY  
MIKE MARTIN  
SCOTT W VROOMAN  
JOSEPH EVANS  
DANA BIRKES  
MICHAEL BIRKES  
SCOTT K AMBLER  
M BRADLEY GASKINS