Department of the Treasury Internal Revenue Service
Public Charity Status and Public Support
Complete if the organization is a section 501(c)(3) organization or a section
4947(a)(1) nonexempt charitable trust.
Attach to Form 990 or Form 990-EZ. See separate instructions.
OMB No. 1545-0047
2011
Open to Public Inspection
Name of the organization
Girl Scouts of Eastern Pennsylvania Inc
Employer identification number
23-1352309
Part I
Reason for Public Charity Status
(All organizations must complete this part.) See instructions
The organization is not a private foundation because it is: (For lines 1 through 11, check only one box.)
1
2
3
4
5
section 170(b)(1)(A)(iv). (Complete Part II.)
6
7
8
9
receipts from activities related to its exempt functions—subject to certain exceptions, and (2) no more than 331/3% of
its support from gross investment income and unrelated business taxable income (less section 511 tax) from businesses
acquired by the organization after June 30, 1975. See section 509(a)(2). (Complete Part III.)
10
11
e
By checking this box, I certify that the organization is not controlled directly or indirectly by one or more disqualified persons other than foundation managers and other than one or more publicly supported organizations described in section 509(a)(1) or section 509(a)(2).
f
If the organization received a written determination from the IRS that it is a Type I, Type II or Type III supporting organization, check this box
..................................................
g
Since August 17, 2006, has the organization accepted any gift or contribution from any of the following persons?
(i) a person who directly or indirectly controls, either alone or together with persons described in (ii)
Yes
No
and (iii) below, the governing body of the the supported organization?
................
11g(i)
(ii)
a family member of a person described in (i) above?
......................
11g(ii)
(iii)
a 35% controlled entity of a person described in (i) or (ii) above?
................
11g(iii)
h
Provide the following information about the supported organization(s).
(i) Name of supported organization
(ii) EIN
(iii) Type of organization (described on lines 1- 9 above or IRC section (see instructions))
(iv) Is the organization in col. (i) listed in your governing document?
(v) Did you notify the organization in col. (i) of your support?
(vi) Is the organization in col. (i) organized in the U.S.?
(vii) Amount of support?
Yes
No
Yes
No
Yes
No
Total
For Paperwork Reduction Act Notice, see the Instructions for Form 990.
Cat. No. 11285F
Schedule A (Form 990 or 990-EZ) 2011
Schedule A (Form 990 or 990-EZ) 2011
Page 2
Part II
Support Schedule for Organizations Described in IRC 170(b)(1)(A)(iv) and 170(b)(1)(A)(vi) (Complete only if you checked the box on line 5, 7, or 8 of Part I or if the
organization failed to qualify under Part III. If the organization fails to
qualify under the tests listed below, please complete Part III.)
Section A. Public Support
Calendar year(or fiscal year beginning in)
(a) 2007
(b) 2008
(c) 2009
(d) 2010
(e) 2011
(f) Total
1
Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grants.") ....
2
Tax revenues levied for the organization's benefit and either paid to or expended on its behalf.......
3
The value of services or facilities furnished by a governmental unit to the organization without charge..
4
Total. Add lines 1 through 3..
5
The portion of total contributions by each person (other than a governmental unit or publicly supported organization) included
on line 1 that exceeds 2% of the amount shown on line 11, column (f)..
6
Public Support. Subtract line 5 from line 4.
Section B. Total Support
Calendar year(or fiscal year beginning in)
(a) 2007
(b) 2008
(c) 2009
(d) 2010
(e) 2011
(f) Total
7
Amounts from line 4..
8
Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources..
9
Net income from unrelated business activities, whether or not the business is regularly carried on..
10
Other income. (Explain in Part IV.) Do not include gain or loss from the sale of capital assets..
11
Total support (Add lines 7 through 10).
12
Gross receipts from related activities, etc. (See instructions.)
..................
12
13
First Five Years
If the Form 990 is for the organization's first, second, third, fourth, or fifth tax year as a 501(c)(3) organization,
check this box and stop here..........................................
Section C. Computation of Public Support Percentage
14
Public Support Percentage for 2010 (line 6 column (f) divided by line 11 column (f))
.........
14
15
Public Support Percentage for 2009 Schedule A, Part II, line 14
...............
15
16a
33 1/3% support test—2011.
If the organization did not check the box on line 13, and line 14 is 33 1/3% or more, check this box
and stop here. The organization qualifies as a publicly supported organization
......................
b
33 1/3% support test—2010.
If the organization did not check the box on line 13 or 16a, and line 15 is 33 1/3% or more, check this
box and stop here. The organization qualifies as a publicly supported organization
.....................
17a
10%-facts-and-circumstances test—2011.
If the organization did not check a box on line 13, 16a, or 16b and line 14
is 10% or more, and if the organization meets the "facts and circumstances" test, check this box and stop here. Explain
in Part IV how the organization meets the "facts and circumstances" test. The organization qualifies as a publicly supported
organization
..................................................
b
10%-facts-and-circumstances test—2010.
If the organization did not check a box on line 13, 16a, 16b, or 17a and line
15 is 10% or more, and if the organization meets the "facts and circumstances" test, check this box and stop here.
Explain in Part IV how the organization meets the "facts and circumstances" test. The organization qualifies as a publicly supported organization
..............................................
18
Private Foundation
If the organization did not check a box on line 13, 16a, 16b, 17a or 17b, check this box and see
instructions
...................................................
Schedule A (Form 990 or 990-EZ) 2011
Schedule A (Form 990 or 990-EZ) 2011
Page 3
Part III
Support Schedule for Organizations Described in IRC 509(a)(2) (Complete only if you checked the box on line 9 of Part I or if the organization
failed to qualify under Part II. If the organization fails to qualify under
the tests listed below, please complete Part II.)
Section A. Public Support
Calendar year(or fiscal year beginning in)
(a) 2007
(b) 2008
(c) 2009
(d) 2010
(e) 2011
(f) Total
1
Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grants.") .
1,126,423
866,980
1,255,209
996,743
1,032,976
5,278,331
2
Gross receipts from admissions, merchandise sold or services performed, or facilities furnished in any activity that is related to the organization's tax-exempt purpose......
10,059,990
10,481,367
14,364,283
17,879,776
18,627,962
71,413,378
3
Gross receipts from activities that are not an unrelated trade or business under section 513..
4
Tax revenues levied for the organization's benefit and either paid to or expended on its behalf...
5
The value of services or facilities furnished by a governmental unit to the organization without charge..
6
Total. Add lines 1 through 5.
11,186,413
11,348,347
15,619,492
18,876,519
19,660,938
76,691,709
7a
Amounts included on lines 1, 2, and 3 received from disqualified persons...
30,000
35,000
37,000
48,000
54,199
204,199
b
Amounts included on lines 2 and 3 received from other than disqualified persons that exceed the greater of $5,000 or 1% of the amount on line 13 for the year.
c
Add lines 7a and 7b..
30,000
35,000
37,000
48,000
54,199
204,199
8
Public Support (Subtract line 7c from line 6.)
76,487,510
Section B. Total Support
Calendar year (or fiscal year beginning in)
(a) 2007
(b) 2008
(c) 2009
(d) 2010
(e) 2011
(f) Total
9
Amounts from line 6...
11,186,413
11,348,347
15,619,492
18,876,519
19,660,938
76,691,709
10a
Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources..
858,480
511,117
522,355
498,855
554,268
2,945,075
b
Unrelated business taxable income (less section 511 taxes) from businesses acquired after June 30, 1975.
c
Add lines 10a and 10b.
858,480
511,117
522,355
498,855
554,268
2,945,075
11
Net income from unrelated business activities not included in line 10b, whether or not the business is regularly carried on.
12
Other income. Do not include gain or loss from the sale of capital assets (Explain in Part IV.)
0
246,547
146,407
210,663
266,999
870,616
13
Total support (Add lines 9, 10c, 11 and 12.).
12,044,893
12,106,011
16,288,254
19,586,037
20,482,205
80,507,400
14
First Five Years
If the Form 990 is for the organization's first, second, third, fourth, or fifth tax year as a 501(c)(3) organization,
check this box and stop here.............................................
Section C. Computation of Public Support Percentage
15
Public Support Percentage for 2011 (line 8 column (f) divided by line 13 column (f))
.........
15
95.007 %
16
Public support percentage from 2010 Schedule A, Part III, line 15
...............
16
94.008 %
Section D. Computation of Investment Income Percentage
17
Investment income percentage for 2011 (line 10c column (f) divided by line 13 column (f))
......
17
3.658 %
18
Investment income percentage from 2010 Schedule A, Part III, line 17
.............
18
4.758 %
19a
33 1/3% support tests—2011.
If the organization did not check the box on line 14, and line 15 is more than 33 1/3% and line 17 is not more than 33 1/3%, check this box and stop here. The organization qualifies as a publicly supported organization
..........
b
33 1/3% support tests—2010.
If the organization did not check a box on line 14 or line 19a, and line 16 is more than 33 1/3% and line 18 is not more than 33 1/3%, check this box and stop here. The organization qualifies as a publicly supported organization
....
20
Private Foundation
If the organization did not check a box on line 14, 19a or 19b, check this box and see instructions
.....
Schedule A (Form 990 or 990-EZ) 2011
Schedule A (Form 990 or 990-EZ) 2011
Page 4
Part IV
Supplemental Information.
Supplemental Information. Complete this part to provide the explanation required by Part II, line 10; Part II, line 17a or 17b; or Part III, line 12. Also complete this part for any additional information. (See instructions).
Facts And Circumstances Test
Explanation
Schedule A (Form 990 or 990-EZ) 2011
Additional Data
Software ID:
Software Version:
-
TIN:
SCHEDULE O (Form 990 or 990-EZ)
Department of the Treasury Internal Revenue Service
Supplemental Information to Form 990 or 990-EZ
Complete to provide information for responses to specific questions on
Form 990 or to provide any additional information.
Attach to Form 990 or 990-EZ.
OMB No. 1545-0047
2011
Open to Public Inspection
Name of the organization
Girl Scouts of Eastern Pennsylvania Inc
Employer identification number
23-1352309
Identifier
Return Reference
Explanation
Form 990, Part VI, Line 1B
Executive Committee
The Executive Committee will have and may exercise the powers of the Board of Directors between meetings of the Board of Directors, except that the Executive Committee will not have the power to take any action which is contrary to or a substantial departure from the direction established by the Board of Directors. The Executive Committee will report actions taken to the Board of Directors at its next Board Meeting.
Form 990, Part VI, Line 6, 7A, and 7B
GOVERNING BODY & MANAGEMENT
The common governance structure in Girl Scouting has members with the right to participate in the organization's governance, specifically by electing board members, approving mergers/dissolutions, and approving bylaws.
Form 990, Part VI, Line 11b
PROVIDING A COPY OF THE FORM 990
After the IRS Form 990 has been prepared by an independent public accounting firm, the audit committee will review and recommend the approval of the IRS Form 990 to the Board of Directors. The CEO is authorized to sign the IRS Form 990 after it has been approved. The public disclosure copy of the Form 990 is made available to the public via a link on the council's website.
Form 990, Part VI, Line 12c
CONFLICT OF INTEREST POLICY
Each board member of the Organization is required to annually disclose any conflicts of interest that arise by virtue of board service. The organization monitors compliance with its conflict of interest policy through an annual disclosure statement that is distributed to these individuals. Annually, each Board Member signs a conflict of interest and confidentiality statement. Any conflicts of interest noted on the forms are communicated to the CEO and Board Chair for review and approval. Potential conflicts are investigated immediately. All employees review and sign a comprehensive personnel policies manual, which includes a conflict of interest definition and statement. Employees complete the policy review and acceptance as part of the on boarding process or when changes are made to the policy manual.
Form 990, Part VI, Line 15
DETERMINATION OF COMPENSATION
Compensation is determined for the CEO by its board of Directors. In making this determination, survey data is considered both from the organization: Girl Scouts of the United States of America and independent survey information. Increases in compensation are awarded on the basis of performance including the measurable results of goals set for these positions by the Board or in accordance with employment contracts, if they exist for these positions. The Girl Scouts of Eastern Pennsylvania is committed to attracting, rewarding, motivating and retaining the highest quality candidates and employees in order to accomplish the Organization's underlying mission and core business strategy. In meeting this objective, the Organization is committed to the following: 1) Offering competitive cash compensation levels and health and welfare benefits that meet the basic needs of its employees and their families; and 2) Offering a combined performance-based total remuneration package of salary and benefits. The package targets the median of 50th percentile (middle of the market salaries), of remuneration offered by an appropriate and comparable peer group of non-profit and for-profit organizations located within a reasonable distance of the Organization's headquarters and/or service centers and with whom the Organization competes for talent. These organizations include: non-profit and for-profit organizations located in our geographical area, non-profit and for-profit organizations of similar budget headcount, and other councils within the Girl Scouts of the United States of America organization. While this is the philosophy of this filing organization, it is predicated on the organization's economic realities and its ability to ensure its short and long term financial stability. The organization will review this philosophy on a regular basis to ensure alignment with ongoing organizational goals, objectives and financial situations.
Form 990, Part VI, Line 19
How Documents are Made Available to the Public
The governing documents and conflict of interest policy are available upon request by emailing the Director of Governance via the organization's website. The Financial Statements are available for the public on the website or through a link made available on the website.
Form 990, Part XI, Line 5
Reconciliation of Net Assets
Net Unrealized Gains $1,412,774 Gain on itnerest rate swap agreement $6,399 ---------- Total $1,419,173
Form 990, Part III
Additional Program Service Accomplishment Information
The Girl Scouts of Eastern Pennsylvania (GSEP) annual organizational plan for FY 2012 sponsored a year of growth including many first time landmark achievements. This narrative follows that roadmap - nine strategic organizational priorities addressing membership, volunteers, GSEP culture, funding, personal interactions, communications, modernization, partnerships, and 100th anniversary celebrations. Broadening appeal to attract new membership while maintaining high rates of retention remained our first priority. Special attention was given to membership in urban areas including Philadelphia, Allentown, Reading, Norristown, and Chester. The quality and content of traditional programs were also improved using the Girl Scout Leadership Experience and national Leadership Journeys. This resulted in more than 9,000 girls attending programs in five priority areas including Science Technology Engineering and Math (STEM), Outdoor, Leadership, Environment, and Entrepreneurship. In 2012 special focus was given to providing short-term series offerings for older girls. The element essential to program supportability is a positive volunteer experience. To improve the recruitment, retention, and effectiveness of volunteers, we formalized volunteer management. An automated volunteer management system was put in place using Volunteer Management System (VMS). Additionally, we reorganized the professional staff structure by creating more positions for training and support, and recruitment and placement. The end result has been a more effective and efficient relationship between the professional staff and volunteers, as well as a more cost-effective method for processing volunteer applications and security clearances. GSEP's best example of leadership in action is the more than 1,556 girls who, with the help of important volunteers and staff earned their Gold, Silver, and Bronze Awards in FY12. This represents more than 32,000 hours of service, leaving a lasting impact on communities throughout Eastern Pennsylvania. GSEP's geographic region is unique and valuable to both local and regional Girl Scouts of the USA (GSUSA) history. To continue our rich heritage we invested in enhanced education and training for volunteers and professional staff. By maintaining and raising the standard of our own GSEP culture, we have increased opportunities for volunteers and staff alike. Recognition events highlighted 129 individual volunteers. Staff attended enhanced product program training, and time management and productivity training. We also held Leadership Exchange for Adult Development (LEAD) meetings, Pot of Gold trainings, CEO/GEO meetings, and Strategy Cafs; all of which were well attend on a voluntary basis resulting in increased volunteer and staff team building. To successfully complete GSEP's priorities required an expanded and diversified GSEP funding base; emphasis was placed on increasing contributed revenue as a key strategy, including special outreach to corporations and foundation for new and increased support. In FY 2012, contributed revenue increased by 20 percent, an increase of $190,000 dollars over FY 2011. Additionally, GSEP activated an Alumnae Steering Committee of more than 15 people in all geographic areas and professional careers from education to accounting, who will assist with special fundraising efforts for girls and increased advocacy and re-engagement across the Council with alumnae. During the same time, the cookie program revenue increased by 1.8 percent, more than $268,000 over FY 2011. GSEP also restructured and expanded merchandising in retail stores and for special 100th anniversary events with similar increased earnings. To improve customer service and infrastructure, including business systems and properties, we relocated the Berks Service Center to 210 George Street in Reading, PA providing greater access to many more girls and volunteers, and an additional service center cookie trailer location. Product program inventory management improvements streamlined the flow of inventory. To improve communication with GSEP members, parents and other stakeholder, e.g., contributors, several initiatives were activated. To keep pace with the ever changing tempo of daily life, we made membership managers more responsive by providing them with 3G technologies for field support; contemporary life styles also drove our testing a pilot credit card reader for girls to use for the cookie program and Automated Clearing House (ACH) for automated transfer of funds for product programs. In an effort to keep a high customer service success rate, we have pursued new uses of technologies that help engage and serve girls and volunteers. This year, for the first time, we established a partnership with Tierney Communications which resulted in increased paid and earned media exposure. We made available the Monthly ENEWS, SUM news, and program alerts and quarterly leader news as well as first time start ups of Facebook, Twitter, YouTube, Flickr, and Pinterest accounts. Leveraging partnerships with public and private entities is increasing important for membership growth and diversified program delivery. In 2012 through a partnership with GSUSA, at&t and the School District of Philadelphia, more than 250 high school girls from underserved communities the City of Philadelphia participated in a year-long STEM program based in the Girl Scout Leadership Experience. Additional long-term partnerships were strengthened with United Ways across GSEP's footprint, especially with United Way of Berks, United Way of Greater Lehigh Valley, United Way of Boyertown, and the United Way of Bucks. Partnerships with area colleges and universities including Drexel University, Philadelphia University, Cedar Crest College, Alvernia University and Albright College helped to impact membership and programming. Finally, FY 2012 marked 100 years of Girl Scouting. In celebration of the GSUSA 100th anniversary, GSEP instituted the Troop History project: 2011 - 2012; Century of the Girl Expo: April 21 - 22, 2012 (serving more than 3,000 members); Olave Baden-Powell Society International Meeting: May 16 - 20, 2012; National Trails Day: June 2, 2012; Rock the Mall: June 9, 2012; Welcome America Independence Day Parade: July 4, 2012; and acted as the curator for the 100th Year History Exhibit: National Constitution Center and Expo. GSEP enjoyed a strong FY 2012 financially. Net revenue for FY 2012 increased 7% over FY 2011. Key drivers of this change were contributions, up 20%, retail sales up 8.8% year over year, and increased product sales with the per girl average for cookie sales reaching 143 boxes up from 130 in FY 2011.
For Paperwork Reduction Act Notice, see the Instructions for Form 990 or 990-EZ.