Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| O01 | Officer directors etc family relationship Part VI line 2 | Our Directors, many of whom are ranchers, occasionally enter into transactions with one another for purposes related to that activity. An example would be the purchase of hay for stock. The transactions typically are for small amounts. In 2008, the largest known was approximately $15,000. |
| O02 | Members or stockholder classes and rights Part VI line 6 | The Company is organized as a cooperative, and therefore has Member-Owners who elect a Board of Directors. |
| O03 | Member election for additional members Part VI line 7a | The Company is organized as a cooperative, and therefore has Member-Owners who elect a Board of Directors. |
| O04 | Form 990 governing body review Part VI line 11 | The Form 990 and accompanying schedules are completed by the staff Financial Analyst, and reviewed by the Manager of Finance. Following review and revisions, the Form 990 and schedules are reviewed by the Chief Financial Officer. Any additional revisions are then incorporated into the form and schedules, and a final version is prepared for filing. The Chief Financial Officer authorizes electronic filing of the final Form 990 and schedules. |
| O05 | Conflict of interest policy compliance Part VI line 12c | Officers and Directors are given annual Conflict of Interest questionnaires to complete. All employees are expected to be familiar with the Conflict of Interest provisions of our Code of Ethics Policy, and to disclose any situation that violates, may violate, or could appear to violate the spirit and intent of the policy. |
| O06 | CEO executive director top management comp Part VI line 15a | The Company has a Compensation Administration policy which provides that the Board of Directors maintains final authority for compensation administration. The Company hires a compensation consultant who provides information on market benchmarks and assists the Company in creating its salary structure. The Board of Directors is the ultimate determining body for the salaries of the CEO and the CFO. |
| O07 | Other officer or key employee compensation Part VI line 15b | The Company has a Compensation Administration policy which provides that the Board of Directors maintains final authority for compensation administration. The Company hires a compensation consultant who provides information on market benchmarks and assists the Company in creating its salary structure. The Board of Directors is the ultimate determining body for the salaries of the CEO and the CFO. |
| O08 | Governing documents etc available to public Part VI line 19 | The Company files an annual financial statement, the Form 7, with Rural Development, United States Department of Agriculture, which is a matter of public record. The Company, which is organized as a cooperative and therefore serves Member-Owners, makes all its governing documents and policies available to them. Bylaws are provided when a Member-Owner is enrolled, and all other policies are available on request. |
| O09 | Not undergone required audits or steps for audit part XII line 3b | The Company has a non-calendar year audit performed as of June 30th annually. |
| O10 | Explanation of other changes in net assets or fund balances Part XI line 9 | The Company allocated capital credits of $11,354,528, retired member capital credits totaling -$2,290,521, had patronage capital credits assignable remaining of -$2,101,873, had net forfeited, retired but unclaimed capital credits of $3,662, had net change in retired but unclaimed capital credits of $217,178, deferred revenue totalling $700,000, and had an adjustment to post-retirement benefits of $801,321. |
| O11 | General explanation attachment | SCHEDULE D, PART XIV SUPPLEMENTAL INFORMATION Pursuant to FSP FIN 48-3, 4Effective Date of FASB Interpretation No. 48 for Certain Nonpublic Enterprises,4 the Cooperative has elected to defer application of FASB Interpretation No. 48, Accounting for Uncertainty in Income Taxes. The Cooperative evaluates the components of the annual test for maintenance of its tax-exempt status under Section 501(c)(12) of the Internal Revenue Code of 1986, as amended. An accrual for tax liability would occur if, at the date of the financial statement, it is probable that such a liability has occurred and the amount of the liability can be reasonably estimated. PART IV, LINE 12 The Company does receive an audited financial statement prepared in accordance with generally accepted accounting principles. The Company audit period, however, is of a fiscal year beginning July 1 and ending June 30. Therefore, at this time, the comapny has an audited financial statement for the first six months of 2011 only. Schedule L Part IV: A member of the Company9s Board of Directors, Reuben Ritthaler, is also a member of the Board of Directors of Basin Electric Power Cooperative. The Company has an 4all requirements4 purchase power contract with Basin. It is customary in the industry for a member of the Board of an electric distribution cooperative to serve on the Board of the Generation and Transmission cooperative from which it purchases power. SCHEDULE R Related Organizations and Unrelated Partnerships: In 2008, the Company established the Powder River Energy Corporation Foundation, a charitable organization dedicated to providing donations and grants for charitable purposes in its service territory. The Foundation, upon establishment, shared the Company9s Board of Directors, but since that time an independent Board of Directors has taken control. The Company continue to provide administrative services to the Foundation, including accounting, banking, office space and supplies, and communications. The Company also processes and transfer donations made through the Operation RoundUp program, which allows members to elect to round up their electric bill to the next highest dollar, with that amount contributed as a donation to the SCHEDULE J, PART III The company headquarters are located in a remote, rural location in the extreme northeast corner of Wyoming. It is occasionally deemed expedient to charter small piston-engined airplanes when the company business requires travel outside of our service territory. This occurs primarily when travel is necessary to two destinations. The first would ne the state capital, located in Cheyenne, for regulatory, governmental, and associational meetings or activities affecting the Company. The second location is the Bismarck, North Dakota offices of our principal power supplier, Basin Electric Power Cooperative. As Basin is a cooperative organization, the Company is an Owner-Member of Basin and participates in its general and special meetings. PART IX, Line 4-The Company listed the 2011 year end net margins allocated as capital credits to members on line 4, Benefits paid to or for members. This change in reporting came about from a significant change in the Form 990 in which the instructions clarify that patronage dividends paid by section 501(c)(12) organizations to their members should be reported. The Company has been advised that this amount should be allocated patronage and not retired patronage. The two year comparison showing the change in reporting can be seen on Part 1, Line 14. Part XII, Financial Statements and Reporting, numbers 3a and 3b: The Company received a grant from the DOE to develop a 4Smart Grid4 project. The Comapny is scheduled to be audited June 25th through June 29th, 2012 by the DOE. Part XII, Financial Statements and Reporting, number 2a, b, & c: The Company9s financial statements are compiled internally, then audited by independent auditors. The Comapny has an Audit Committee that oversees the audit process. The Company9s fiscal year begins July 1 and ends June 30. |
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