Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| Form 990, Part VI, Line 19 | Form 990, Part VI, Line 19: Other Organization Documents Publicly Available | The organization's governing documents are available online via their website. The conflict of interest policy is part of the organization's financial policies and controls, which are also available on the website. The financial statements are available upon request. |
| Form 990, Part VI, Line 12c | Form 990, Part VI, Line 12c: Explanation of Monitoring and Enforcement of Conflicts | Each director, officer, or employee shall be provided with and asked to review a copy of this policy and to acknowledge in writing that he or she has done so.Annually each director, officer, or employee shall complete a disclosure form identifying any relationships, positions, or circumstances in which she/he is involved that he or she believes could contribute to a conflict of interest. Such relationships, positions, or circumstances might include service as a director of or consultant to another nonprofit organization, or ownership of a business that might provide goods or services to the Arizona Students' Association. Any such information regarding the business interests of a director, officer, or staff member, or a family member thereof, shall be treated as confidential and shall generally be made available only to the chair, the executive director and any committee appointed to address conflicts of interest, except to the extent additional disclosure is necessary in connection with the implementation of this policy.If someone suspects that there is a violation of this policy, they will report it to the executive director and the chair. (If they suspect either of the above, they will report it to the vice chair or their immediate supervisor.)An ad-hoc committee will be created to investigate the claims with board members, employees, and legal opinion if necessary. Within 30 days (or with notice of needing longer time), the committee will share its findings with the accused and the person who provided the report if there was no basis for the claims. If they find a violation, the board member or employee can be put under suspension or any other pertinent legal recourses. |
| Form 990, Part VI, Line 11 | Form 990, Part VI, Line 11: Form 990 Review Process | The Board Treasurer will conduct the review of the draft Form 990 prepared by an outside accounting firm and share any findings with the Finance Committee before the Form is finalized and filed. |
| Form 990, Part VI, Line 10b | Form 990, Part VI, Line 10b: Explanation of No Written Policies and Procedures for Chapters, Branche | The organization has a centralized accounting office. |
| Form 990, Part VI, Line 7b | Form 990, Part VI, Line 7b: Describe Decisions of Governing Body Approval by Members or Shareholders | Each member is entitled to vote on matters submitted by the board of directors of the association to a vote of the members. In addition, the members have the specific reserved rights: the power to dissolve the association and the power to create, increase, or decrease assessments. |
| Form 990, Part VI, Line 7a | Form 990, Part VI, Line 7a: How Members or Shareholders Elect Governing Body | Each member is also a member of one district of the Association, either central (comprised of students of one or more campuses of Arizona State University); Northern (comprised of students of one or more campuses of Northern Arizona University); or Southern (comprised of students of one or more campuses of the University of Arizona). Each of the campuses in each of the districts form a subsection of that district. The members of each subsection elect a student body president who serves as a member of the Association's board. In addition, each campus president appoints a member of the association's board. |
| Form 990, Part VI, Line 6 | Form 990, Part VI, Line 6: Explanation of Classes of Members or Shareholder | Any person enrolled in one or more credit hours at a higher education institution under the jurisdiction of the Arizona Board of Regents is a member of the Arizona Students' Association (ASA). |
| Form 990, Part VI, Line 4 | Form 990, Part VI, Line 4: Description of Significant Changes to Organizational Documents | The organization's Bylaws were amended to reflect changes to members of the board, the addition of employer matched simple IRA, clarification of process/timeline for electing officers, and quorum and voting changes. |
| Software ID: | 11000144 |
| Software Version: | 2011v1.5 |