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TIN:
SCHEDULE O
(Form 990 or 990-EZ)
Department of the Treasury
Internal Revenue Service
(Form 990 or 990-EZ)
Department of the Treasury
Internal Revenue Service
Supplemental Information to Form 990 or 990-EZ
Complete to provide information for responses to specific questions on
Form 990 or to provide any additional information.
Attach to Form 990 or 990-EZ.OMB No. 1545-0047
2011
Open to Public
Inspection
Inspection
Name of the organization
CONGRESSIONAL COUNTRY CLUB INC
Employer identification number
53-0050980
53-0050980
| Identifier | Return Reference | Explanation |
|---|---|---|
| governance | Form 990, Part VI, Section B, question 12 | The Club monitors the conflict of interest policy by requiring the membership to be made aware of significant and material events which require a vote for approval, through the recording, review and approval of committee and Board minutes to insure that there are no conflicts of interest and by thoroughly vetting contracts by the Board and Senior Management to verify that independence is maintained and there are no conflicts of interest. The Club's conflict of interst policy, as noted in the by-laws is as follows: "No officer, Governor or Committee Chairman of the Club shall directly or indirectly benefit financially from or possess an interest in any contract or transaction relating to the property, facilities or operation of the Club." Each year, each board member is required to sign a conflict of interest disclosure stating that the board member will adhere to the policy. The signed document is then placed in the board member's file. The Club's conflict of interest policy, as contained in the employee manual is as follows: The Club has always been careful to protect the interests of its employees and members. No employee should invest in or become financially associated with a supplier or competitor of the club to such extent or in such a manner as might tend to influence the performance of his or her duties for the Club. Personnel in purchasing and related fields must exercise particular caution whenever there is possibility of conflict and should consult their supervisor concerning any doubt or question as to a conflict of interest. Penalties imposed by the Club for violation of the conflict of interest policy will depend upon the gravity of the violation, the employee's degree of culpability and the Department Head's determination of the extent of the resulting conflict of interest. |
| governance | Form 990, Part VI, Section B, question 15 | The process for determining the compensation for the Club's General Manager (GM)/Chief Operating Officer's (COO) resides within the Compensation Committee. The Committee is comprised of the Club's President, the Club's Vice President and the Immediate Past President of the Club. Beginning in 2006, the Compensation Committee began the process of extending the GM/COO's contract. The Committee obtained country club and private club compensation studies that were prepared by independent third parties, reviewed the GM/COO's past performance evaluations, discussed his performance with prior compensation committee members and held discussions with outside advisors familiar with country club and private club compensation matters. Based on this information, the Compensation Committee executed a new five year contract, for the period November 1, 2006 to November 1, 2011, with the GM/COO that the committee believes is fair and is reflective of the then current market conditions. The evaluation took into account the club's size and the responsibilities of the job as compared to similar clubs. Subsequent to the new contract being entered into, subsequent compensation committees have reviewed the GM/COO's performance and, as provided for in the GM/COO's contract, have awarded him bonuses based upon performance against pre-established criteria that is important to the Board and the successful operation of the Club. The GM/COO's 2006 employment agreement contained a provision that provided for a "signing bonus" upon execution of the new contract. The contract provided for two lump sum payments of $250,000 each in 2007 and 2008. These payments will be forfeited by the GM/COO if he becomes employed elsewhere before April 2013. This provision, like the contract as a whole, was subject to a review by the Compensation Committee, including comparisons to comparable market compensation studies. The GM/COO's bonus in 2008 of $658,630 included the 2008 signing bonus of $250,000 and a portion of the 2007 signing bonus that was not paid to the GM/COO in 2007 of $82,000. The remaining bonus ($326,630) included $100,000 of deferred bonuses earned in 2007 and paid in 2008 and $226,630 of bonuses earned and paid in 2008, primarily due to the outstanding year the Club had, including the successful AT&T Tournament. |
| governance | Form 990, Part VI, Section A, Quesiton 10 | The financial statements of the Club are prepared by the Club and audited by an independent public accounting firm. Based upon the final audited results, the independent public accounting firm prepares Form 990 on behalf of the Club. Drafts of Form 990 are provided to the General Manager, CFO and Controller for review and revision. Once the management of the Club has reviewed the returns, the chairpersons of the audit and finance committees are provided an opportunity to review the return and consult with management and cohnreznick. |
| governance | Form 990, Part VI, Section C, quesion 19 | Documents that are required by state or federal law to be open to public inspection shall be distributed upon verbal or written request - no other documents are available to the public. |
| governance | Form 990, Part VI, Section A, Question 6 | Presently, Congressional Country Club has over 3,000 members of which 2,223 are voting members. The following are the Club's classes of membership: 1) Annual Guest: This class of individuals are not entitled to vote or hold office 2) Resident Active: Members are entitled to vote and can hold office 3) Beneficiary Special: Members are not entitled to vote or hold office 4) Beneficiary Special (20 yrs.): Members are entitled to vote and cannot hold office 5) Honorary Life: Members are entitled to vote and cannot hold office 6) Honorary: Members are not entitled to vote or hold office 7) Junior "A": Members are not entitled to vote or hold office 8) Junior "B": Members are not entitled to vote or hold office 9) Junior "C": Members are not entitled to vote or hold office 10) Junior - Military: Members are not entitled to vote or hold office 11) Junior - Absent: Members are not entitled to vote or hold office 12) Non-resident - Regular: Members are not entitled to vote or hold office 13) Non-resident - Special: Members are not entitled to vote or hold office 14) Resident - Inactive: Members are not entitled to vote or hold office 15) Resident - Active (20 yrs): Members are entitled to vote and hold office 16) Resident - Absent: Members are entitled to vote and cannot hold office 17) Social Guest: This class of individuals are not entitled to vote or hold office |
| governance | Form 990, Part VI, Section A, Question 7a | The Club's Resident - Active, Honorary Life, Resident - Active (20 yrs), Beneficiary Active, and Resident - Absent members can elect the governing body. |
| governance | Form 990, Part VI, Section A, Question 7b | Dues and assessments increases are voted on by the members as well as any capital purchase over $500,000. Member approval is also required to commit the Club to the use of the facilities for any professional athletic tournament. Membership classes who vote on these issues include: Resident - Active, Resident - Active (20 yrs), Resident - Absent, Honorary Life, and all the beneficiary categories. |
For Paperwork Reduction Act Notice, see the Instructions for Form 990 or 990-EZ.
Cat. No. 51056K
Schedule O (Form 990 or 990-EZ) 2011
Additional Data
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