Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| STATEMENT OF PROGRAM SERVICE ACCOMPLISHMENTS | PART III, LINE 1 | PROMOTION OF LITERATURE & ART, BY ESTABLISHING & MAINTAINING A LIBRARY READING-ROOM, & GALLERY OF ART. THE CLUB ALSO PROVIDES A CLUBHOUSE & ATHLETIC FACILITIES FOR THE USE AND ENJOYMENT OF ITS MEMBERSHIP. GOVERNANCE, MANAGEMENT, AND DISCLOSURE PART VI, SECTION A. - QUESTION 2 LEE M. FULLER, JR. (COUNCIL MEMBER) AND SCOTT FULLER (COUNCIL MEMBER) HAVE A FAMILY RELATIONSHIP. GOVERNANCE, MANAGEMENT, AND DISCLOSURE PART VI, SECTION A. - QUESTION 4 Article I: Changed "association" to "corporation" to reflect proper entity status. Article II, Section 1: Clarified that Council can elect one Vice President or two Vice Presidents, but no more than two. This is necessary to maintain the balance of power on the Executive Committee in favor of the Council members elected by the membership (four) versus the officers elected by the Council (maximum of three). Clarified Council's process of resolutions for signatures on checks, contracts and other documents to conform to current Club practice. Article II, Section 2: Provided for second Vice President, if one is elected, to preside at meetings in the absence of the President and the first Vice President. Additional language moved from Article VII, Section 5. Article II, Section 3: Revised description of Treasurer's duties and changed audit of Club accounts to "annual" from "semi-annually" to conform to current Club practice. Article II, Section 4: Revised description of Secretary's duties to conform to current Club practices and to track language of model corporate bylaws. Article II, Section 5: Eliminated potential for Assistant Secretary and Assistant Treasurer to be the same person. Article III, Section 1: Clarified that Council consists in part of the 20 members elected by the membership at the Annual Meeting, as nominated by the Members Nominating Committee. The rest of Council is identified in a new Section 2 (see below). The language regarding vacancies was changed to be consistent with similar language elsewhere in the Constitution. Article III, Section 2: Old Section 2 moved to Section 6. Old Section 4 moved to Section 2. Remaining sections renumbered accordingly. Article III, Section 3: Language regarding admissions policies in effect as of January 1981 rendered obsolete with admission of women members. Changed "charter" to "Certificate of Incorporation". Quorum provision moved to Section 5. Article III, new Section 5: Clarified that the Council members that can call for a special meeting are elected as opposed to ex officio. Added requirement that Council members receive advance written notice of Council meetings. Deleted language relating to a meeting electing a presiding officer as duplicative of Article II, Section 2. Moved quorum provision to this section on meetings. Article III, Section 7: Changed "make" to "prescribe" to be consistent with similar language elsewhere in the Constitution. Language regarding admission of non-member rules in effect as of January 1981 rendered obsolete with admission of women members. Article III, Section 9: Language regarding Council's final authority to interpret Constitution and Club rules, and to enforce same by penalty, restored from pre-1982 versions. Made express Council's power to enforce the Constitution and Club rules. Article III, Section 10: Clarified Council's authority to remove a member from Council for non-attendance. Article IV, Section 1: Changed Annual Meeting election of class and vacancies language and description of term language to be consistent with similar language elsewhere in the Constitution. Clarified that the Chair of Admissions' ex officio membership on Council does not violate the rule that Council members cannot be members of Admissions. Article IV, Section 2: Changed language regarding posting in a conspicuous place in the Club House and supervising the Younger Members' Committee to be consistent with similar language elsewhere in the Constitution. Shortened name of Younger Members Committee. Article V: Added Section numbers to the previously unnumbered paragraphs. Article V, Section 1: Clarified that Council members on the Executive Committee must come from those elected by the membership as opposed to ex officio Council members. Changed attendance of Secretary, Treasurer and House Chair from mandatory to permissive. Article V, Section 2: Clarified process of annual budget and annual five-year capital budget (which is supported by five-year budget forecast) as those budgets move through the respective committees to the Executive Committee for approval and then for presentation to Council, and clarified timing of those budgets' presentations to Council. Changed attendance of Finance and Capital Planning Chairs from mandatory to permissive. Article VI, Section 2: Changed language regarding posting in a conspicuous place in the Club House to be consistent with similar language elsewhere in the Constitution. Article VI, Section 6: Clarified that Council members on the Executive Committee must come from those elected by the membership as opposed to ex officio Council members. Article VII, Section 1: Reordered list of Standing Committees to conform to order in this Article. Shortened name of Younger Members Committee. Article VII, Section 3: Clarified that all members are eligible for election to service on Club committees. Clarified that the President's ex officio status entitles him or her to vote at the meetings of the Standing or Informal Committees. Applied to all committees the attendance expectation guidelines from Council Article (Article III, Section 10). Article VII, Section 4: Clarified duties of House Committee to conform to current Club practices. Article VII, Section 5: Increased the membership of Finance to seven from six. Clarified Finance's role in preparing the budgets and forecasts presented to the Executive Committee and, if approved, to Council each year. Article VII, Section 7: Changed attendance of President, Treasurer and House Chair from mandatory to permissive. Clarified Capital Planning's role in preparing the budgets and forecasts presented to the Executive Committee and, if approved, to Council each year. Clarified Capital Planning's role in overseeing construction projects approved by Council. Article VII, Section 8: Restored Library & Art's role in selecting and purchasing works of art for the Club. Clarified Library & Art's role in recommending to Council whether or not to accept gifts or loans of works of art. Added responsibility for overseeing Club archives to conform to current Club practice. Article VII, Section 12: Shortened name of Younger Members Committee. |
| GOVERNANCE, MANAGEMENT, AND DISCLOSURE (CONT.) | PART VI, SECTION A. - QUESTION 4 (CONT.) | Article VIII, Sections 1 and 2: Changed language regarding posting in a conspicuous place in the Club House to be consistent with similar language elsewhere in the Constitution. Article VIII, Section 5: Moved language to Article II, Section 2 to eliminate duplication. Article VIII, new Section 5: Changed language to conform to practice of actions taken at Annual Meeting. Article VIII, new Section 6: Restored provision prohibiting attendance at Club meetings unless invited by the President, conforms with current Club practice. Article IX, Section 1: Changed "Admission's [sic] office of the Club" to "Admissions Committee" to conform to current practice. Article X, Section 9: Old Section 9 moved to Article XI, new Section 8. Article X, Section 10: Eliminated section because issue is covered already in other provisions. Article X, new Section 9: Moved classification change section from Article XI, old Section 6. Clarified Secretary's ability to reclassify a member based on changed circumstances. Article XI, Section 1: Clarified Council's power to set entrance fees, dues, assessments and other charges for members and guests to conform to current Club practice. Article XI, new Section 2: Old Section 3. Council vote language changed to be consistent with similar language elsewhere in the Constitution. Added assessments and other charges to list proposed changes requiring advance notice to Council members and super-majority vote to approve. Remaining Sections renumbered accordingly. Article XI, new Section 3: New Section 3 added to incorporate 1940 Council resolution into Constitution. Article XI, new Section 4: New Section 4 added to incorporate 1994 Council resolution on Legacies into Constitution. Article XI, new Section 6: Former member reapplication provisions clarified and combined. Article XI, new Section 8: Moved from Article X, Section 9. Article XI, Section 9: Clarified member non-payment penalties and escalation of same to conform to current Club practice. Article XII: Added option for member to consent to receive Club notices via email. Established mailing date rules for mail or email delivery of such notices. Article XIV: Clarified Council vote necessary to suspend or expel a member, and applied same super-majority vote requirement to subsequent Council vote to revoke or modify earlier Council action. Three-fifths voting standard restored from pre-1982 versions. Article XV: Title of Article restored from pre-1982 versions. Article XVII: Two-thirds voting requirement to amend Constitution restored from pre-1982 versions. Changed language regarding posting in a conspicuous place in the Club House to be consistent with similar language elsewhere in the Constitution. Clarified that only Resident and Resident Life members receive notice of the proposed amendment or amendments. Article XVIII: Revised indemnification provision to track provisions of New York not-for-profit law giving Council discretion to deny indemnification where the person acted in bad faith or knowingly committed a crime. Authorized Council to obtain an undertaking from a person seeking indemnification. Council Resolutions: Incorporated 1940 Resolution and 1994 Resolution on Legacies into Constitution. Deleted 1982 Resolution on "sojourning" as inconsistent with current Club practice to monitor use of the Club by Non-Resident members and reclassify high-volume users as Resident members. Deleted 1994 Resolution on Expatriates because of insufficient usage/interest. inconsistent with current Club practice to monitor use of the Club by Non-Resident members and reclassify high-volume users as Resident members. Deleted 1994 Resolution on Expatriates because of insufficient usage/interest. GOVERNANCE, MANAGEMENT, AND DISCLOSURE PART VI, SECTION A. - QUESTION 6 THE UNIVERSITY CLUB WAS INCORPORATED AS A MEMBERSHIP ORGANIZATION. |
| GOVERNANCE, MANAGEMENT, AND DISCLOSURE | PART VI, SECTION A. - QUESTION 7A | THE MEMBERS VOTE FOR THE PARTICIPANTS OF THE MEMBER NOMINATING COMMITTEE WHO IN TURN ELECT THE EXECUTIVE AND COUNCIL MEMBERS. |
| GOVERNANCE, MANAGEMENT, AND DISCLOSURE | PART VI, SECTION A. - QUESTION 7B | CHANGES MADE TO THE CONSTITUTION BY THE GOVERNING BODY MUST BE APPROVED BY THE MEMBERSHIP. |
| GOVERNANCE, MANAGEMENT, AND DISCLOSURE | PART VI, SECTION B. - QUESTION 11B | THE FORM 990 IS REVIEWED BY THE TREASURER PRIOR TO FILING. |
| GOVERNANCE, MANAGEMENT, AND DISCLOSURE | PART VI, SECTION B. - QUESTION 12C | THE AUDIT COMMITTEE OVERSEES THE DISTRIBUTION AND COLLECTION OF THE CONFLICT OF INTEREST POLICY STATEMENTS. IF ANY CONFLICTS ARISE IT IS REVIEWED AND REPORTED TO THE COUNCIL. |
| GOVERNANCE, MANAGEMENT, AND DISCLOSURE | PART VI, SECTION b. - QUESTIONS 15A & 15B | COMPENSATION FOR OFFICERS AND KEY EMPLOYEES ARE REVIEWED BY THE CLUB'S PRESIDENT AND HOUSE COMMITTEE CHAIRMAN FOR APPROVAL. |
| GOVERNANCE, MANAGEMENT, AND DISCLOSURE | PART VI, SECTION C. - QUESTION 19 | THE CLUB DOES NOT MAKE ITS GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, OR FINANCIAL STATEMENTS AVAILABLE TO THE GENERAL PUBLIC. |
| RECONCILIATION OF NET ASSETS | PART XI - LINE 5 | PENSION ADJUSTMENT: -1,364,185. UNRELATED BUSINESS INCOME TAX: 185,133. NET UNREALIZED GAIN (LOSSES) ON INVESTMENTS: -442,902. DEFERRED COMP. INTEREST INCOME: -1,453. NET PARTNERSHIP INCOME: 23,259. |
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