Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| EXPLANATION ON VOLUNTEERS AND TYPES OF SERVICES OR BENEFITS | FORM 990, PAGE 1, PART I, LINE 6 | VOLUNTEERS PROVIDE LEADERSHIP FOR EACH COUNTY OFFICE, ALL PROGRAMS, AND THEY ALSO COMPRISE OUR STATE BOARD. THE ORGANIZATION IS CONTROLLED BY VOLUNTEERS. |
| CLASSES OF MEMBERS OR STOCKHOLDERS | FORM 990, PAGE 6, PART VI, LINE 6 | WE HAVE 2 TYPES OF MEMBERS, AGRICULTURAL MEMBERS (AG) WHICH ARE DEFINED AS PERSONS INVOLVED WITH PRODUCTION AGRICULTURE AND ASSOCIATE MEMBERS (NA) WHICH ARE PEOPLE WHO ARE NOT DIRECTLY INVOLVED IN PRODUCTION AGRICULTURE. |
| ELECTION OF MEMBERS AND THEIR RIGHTS | FORM 990, PAGE 6, PART VI, LINE 7A | THE BOARD IS MADE UP OF 4 OFFICERS, 2 COMMITTEE CHAIRS AND DIRECTORS, ALL OF WHOM MUST BE CURRENT AG MEMBERS. THREE OFFICERS, THE PRESIDENT, VICE PRESIDENT AND SECOND VICE PRESIDENT ARE ELECTED FOR 2 YEAR TERMS BY THE DELEGATE BODY (AS DESCRIBED BELOW). THE LAST OFFICER SEAT, THE SECRETARY, IS ALWAYS THE CHIEF EXECUTIVE OFFICER AS DICTATED BY THE BYLAWS. THE TWO COMMITTEE SEATS CONSIST OF ONE SEAT FOR THE CHAIR OF THE YOUNG FARMERS AND RANCHERS COMMITTEE (YFR) AND ONE SEAT FOR THE CHAIR OF THE WOMEN'S LEADERSHIP COMMITTEE (WLC). THE WLC CHAIR IS ELECTED FOR 2 YEAR TERMS BY THE DELEGATE BODY (AS DESCRIBED BELOW). THE YFR CHAIR IS APPOINTED ANNUALLY BY THE BOARD OF DIRECTORS. THE REMAINING DIRECTORS ARE MADE UP OF REPRESENTATIVES FROM EACH OF THE 13 COUNTY FARM BUREAUS. THE NUMBER OF THE REMAINING DIRECTOR SEATS IS DETERMINED BY THE NUMBER OF AG MEMBERS IN EACH COUNTY. EACH COUNTY WILL HAVE A MINIMUM OF 1 SEAT AND A MAXIMUM OF 4 SEATS. ANNUALLY, THE 13 COUNTY FARM BUREAUS NOMINATE INDIVIDUALS TO SERVE ON THE STATE BOARD. EACH COUNTY FARM BUREAU THEN ELECTS DELEGATES TO THE STATE ANNUAL MEETING; THE NUMBER OF DELEGATES IS ALSO BASED ON THE NUMBER OF AG MEMBERSHIPS IN THEIR RESPECTIVE COUNTIES. AT THE AZFB ANNUAL MEETING EACH NOVEMBER, THE DELEGATES RATIFY ALL OF THE NOMINATIONS MADE BY THE COUNTY FARM BUREAUS, ELECT THE OFFICERS AS NOTED ABOVE, ELECT THE WLC CHAIR AS NOTED ABOVE, AND SEATS THE STATE BOARD OF DIRECTORS. NON-VOTING, EX-OFFICIO MEMBERS CAN BE APPOINTED BY THE PRESIDENT OR SEATED BY THE DELEGATE BODY TO ADVISE THE BOARD ON ISSUES ROUTINELY DISCUSSED BY THE BOARD. |
| ORGANIZATION'S PROCESS USED TO REVIEW FORM 990 | FORM 990, PAGE 6, PART VI, LINE 11B | ELLEN MIRALDI, THE AZFB'S OUTSIDE ACCOUNTANT REVIEWS THE FORM 990 WITH JIM KLINKER, THE AZFB CAO. THEY HIT THE HIGHLIGHTS WITH THE EXECUTIVE COMMITTEE AND THE EXECUTIVE COMMITTEE APPROVES TAX RETURN FOR FILING. |
| ENFORCEMENT OF CONFLICTS POLICY | FORM 990, PAGE 6, PART VI, LINE 12C | EACH YEAR AT THE NOVEMBER BOARD MEETING THE BOARD OF DIRECTORS REVIEWS AND DISCUSSES THE POLICY. ALL BOARD MEMBERS AT THAT TIME SIGN A STATEMENT THAT THEY HAVE READ THE POLICY AND HAVE NO CONFLICT, OR THEY MUST DETAIL ANY CONFLICT THEY HAVE. |
| COMPENSATION PROCESS FOR TOP OFFICIAL | FORM 990, PAGE 6, PART VI, LINE 15A | A SALARY COMMITTEE REVIEWS STAFF SALARIES ANNUALLY. THE COMMITTEE IS MADE UP OF BOARD OFFICERS. ALSO, A BUDGET COMMITTEE REVIEWS THE BOARD PER DIEMS ANNUALLY AND ANY CHANGES MUST BE APPROVED BY THE EXECUTIVE COMMITTEE. |
| COMPENSATION PROCESS FOR OFFICERS | FORM 990, PAGE 6, PART VI, LINE 15B | A SALARY COMMITTEE REVIEWS STAFF SALARIES ANNUALLY. THE COMMITTEE IS MADE UP OF BOARD OFFICERS. ALSO, A BUDGET COMMITTEE REVIEWS THE BOARD PER DIEMS ANNUALLY AND ANY CHANGES MUST BE APPROVED BY THE EXECUTIVE COMMITTEE. |
| GOVERNING DOCUMENTS DISCLOSURE EXPLANATION | FORM 990, PAGE 6, PART VI, LINE 19 | DOCUMENTS ARE AVAILABLE ON THE ORGANIZATION'S WEBSITE AT AZFB.ORG |
| OTHER EXPENSES | FORM 990, PART IX, LINE 24E | COMPUTER EXPENSE 66,199 0 0 MEMBERSHIP BILLING 62,808 0 0 EDUCATIONAL VIDEOS 36,892 0 0 AUTO EXPENSE 30,176 0 0 TELEPHONE 20,864 0 0 MISCELLANEOUS 20,425 0 0 SAFETY PROGRAM 15,000 0 0 DESIGN AND LAYOUT 4,259 0 0 INVESTMENT FEES 3,958 0 0 WORKERS COMP INSURANCE 2,826 0 0 |
| OTHER CHANGES IN NET ASSETS EXPLANATION | FORM 990, PART XI, LINE 9 | NET UNREALIZED GAINS ON INVESTMENTS 36,510 PROVISION FOR INCOME TAXES 529 |
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