Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| EXPLANATION OF CLASSES OF MEMBERS OR STOCKHOLDERS | FORM 990, PART VI, SECTION A, QUESTION 6 | ORGANIZATION MEMBERS ARE CALIFORNIA COMMUNITY COLLEGE DISTRICTS. |
| HOW MEMBERS OR SHAREHOLDERS ELECT THE GOVERNING BODY | FORM 990, PART VI, SECTION A, QUESTION 7A | THE EXECUTIVE COMMITTEE SHALL CONSIST OF THE OFFICERS AND TEN REPRESENTATIVES WHICH COMPRISE THE BOARD. ALL MEMBERS OF THE EXECUTIVE COMMITTEE, EXCEPT THE OFFICERS, SHALL BE ELECTED BY THE PLENARY SESSION ON THE BASIS OF GEOGRAPHIC REPRESENTATION AS PRESCRIBED IN THE SENATE RULES AND SHALL SERVE FOR TWO-YEAR STAGGERED TERMS. ALL OFFICERS SHALL BE ELECTED AT A GENERAL SESSION OF THE ACADEMIC SENATE FOR CALIFORNIA COMMUNITY COLLEGES FOR ONE-YEAR TERMS. EACH YEAR, THE ACADEMIC SENATE APPOINTS FACULTY MEMBERS TO THE STATEWIDE STANDING COMMITTEES, CHANCELLOR'S OFFICE ADVISORY COMMITTEES, AND TASK FORCES. WE ACTIVELY SOLICIT NOMINATIONS TO SERVE FROM FACULTY THROUGH PLENARY SESSIONS, INSTITUTES, MAILINGS, AND PERSONAL CONTACT. LAST YEAR THE SENATE APPOINTED MORE THAN 80 FACULTY MEMBERS TO SERVE AT THE STATE LEVEL IN SHAPING STATEWIDE POLICIES. |
| PROCESS USED TO REVIEW FORM 990 | FORM 990, PART VI, SECTION A, QUESTION 11B | THE TAX RETURN IS PREPARED AND SUBMITTED TO THE CHIEF FINANCIAL OFFICER AND EXECUTIVE DIRECTOR FOR REVIEW. IT IS THEN FORWARDED TO THE TREASURER FOR APPROVAL. |
| MONITORING AND ENFORCEMENT OF CONFLICTS OF INTEREST | FORM 990, PART VI, SECTION B, QUESTION 12C | EACH JUNE, DURING THE ORIENTATION OF NEW BOARD MEMBERS AND EXECUTIVE COMMITTEE MEMBERS, THE NEW MEMBERS PLEDGE TO OBSERVE THE CODE OF ETHICS AND AGREE TO FULLY DISCLOSE THE EXISTENCE OF ANY FINANCIAL INTEREST THAT MAY RESULT IN A PERCEIVED OR ACTUAL CONFLICT OF INTEREST. THE EXPENDITURES FOR GRANTS ARE REVIEWED TO ENSURE THERE ARE NO CONFLICTS OF INTEREST; THE EXECUTIVE DIRECTOR AND TREASURER MONITOR EXPENDITURES AS WELL. ALL EXECUTIVE COMMITTEE MEMBERS ARE EXPECTED TO MAINTAIN THE HIGHEST STANDARDS OF CONDUCT AND ETHICAL BEHAVIOR AND TO ADHERE TO THE EXECUTIVE COMMITTEE CODE OF ETHICS. THE PRESIDENT OF THE ACADEMIC SENATE AND THE EXECUTIVE COMMITTEE WILL BE PREPARED TO INVESTIGATE THE FACTUAL BASIS BEHIND ANY CHARGE OR COMPLAINT OF CONDUCT THAT IS NOT IN KEEPING WITH THE EXECUTIVE COMMITTEE CODE OF ETHICS. VIOLATIONS OF THE EXECUTIVE COMMITTEE'S CODE OF ETHICS POLICY WILL BE ADDRESSED BY THE ACADEMIC SENATE PRESIDENT, WHO WILL FIRST DISCUSS THE VIOLATION WITH THE EXECUTIVE COMMITTEE MEMBER TO REACH A RESOLUTION. IF A RESOLUTION IS NOT ACHIEVED AND FURTHER ACTION IS DEEMED NECESSARY, THE PRESIDENT MAY APPOINT AN AD HOC COMMITTEE TO EXAMINE THE MATTER AND RECOMMEND FURTHER COURSE OF ACTION TO THE EXECUTIVE COMMITTEE. |
| PROCESS USED TO DETERMINE COMPENSATION | FORM 990, PART VI, SECTION B, QUESTION 15A & 15B | THE BUDGET AND FINANCE COMMITTEE SETS THE STAFF SALARY BUDGET. ALL PAY RATES OTHER THAN THE EXECUTIVE DIRECTOR SALARY AND BENEFITS ARE APPROVED BY THE EXECUTIVE DIRECTOR AND DOCUMENTED IN THE PERSONNEL FILE. THE EXECUTIVE DIRECTOR'S SALARY AND BENEFITS ARE DETERMINED BY THE EXECUTIVE COMMITTEE USING COMPARABILITY DATA AND ANNUAL REVIEW PROCEDURES. STIPENDS AND SALARIES PAID TO EXECUTIVE AND OTHER ADVISORY COMMITTEE MEMBERS ARE APPROVED BY THE PRESIDENT. |
| GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS | FORM 990, PART VI, SECTION C, QUESTION 19 | THE ORGANIZATION MAKES ITS GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY AND FINANCIAL STATEMENTS AVAILABLE TO THE PUBLIC UPON REQUEST. |
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