Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | THE ORGANIZATION HAS TEN CATEGORIES OF MEMBERSHIP IN THE ACADEMY, NAMELY, FELLOWS, MEMBERS, RESIDENT MEMBERS, ASSOCIATE MEMBERS, INTERNATIONAL MEMBERS, EMERITUS MEMBERS, HONORARY MEMBERS, RETIRED MEMBERS, INACTIVE AND PRESIDENTIAL MEMBERS. |
| FORM 990, PART VI, SECTION A, LINE 7A | THE NOMINATING COMMITTEE PREPARES A SLATE OF NOMINEES FOR THE VAROUS OFFICES, COMMITTEES AND DIRECTORSHIPS AND ANY VACANCIES. ADDITIONAL NOMINATIONS FOR THE VARIOUS OFFICES MAY BE MADE WITH PRIOR WRITTEN CONSENT OF THE NOMINEES BY ONE OR MORE WRITTEN PETITIONS OF TEN VOTING MEMBERS IN GOOD STANDING. BALLOTS ARE MAILED TO ALL VOTING MEMBERS IN GOOD STANDING AND CAN BE CAST BY THE SPECIFIED DATE. MEMBERS MAY ALTERNATIVELY VOTE IN PERSON AT THE ANNUAL BUSINESS MEETING. RESULTS OF THE ELECTION ARE REPORTED AT THE ANNUAL BUSINESS MEETING. |
| FORM 990, PART VI, SECTION A, LINE 7B | THE MEMBERSHIP HAS CONTROL OVER THE BYLAWS (GOVERNANCE) VIA A VOTING PRIOR TO/DURING THE ANNUAL MEETING , IF AMENDMENTS ARE PRESENTED. |
| FORM 990, PART VI, SECTION B, LINE 11 | FORM 990 WILL BE REVIEWED BY THE CFO AND EVP BEFORE SUBMISSION TO THE IRS. |
| FORM 990, PART VI, SECTION B, LINE 12C | CONFLICT OF INTEREST POLICY IS DISTRIBUTED TO ALL POTENTIAL BOARD MEMBERS PRIOR TO THE ELECTION. IT IS REQUIRED THAT ALL CANDIDATES FOR THE BOARD OF DIRECTORS READ THE CONFLICT OF INTEREST POLICY AND ACKNOWLEDGE THAT THEY HAVE NO POTENTIAL CONFLICTS EXCEPT THOSE LISTED. THE MEMBERS ARE ASKED TO SIGN THIS DOCUMENT. IF THERE WAS THOUGHT TO BE A CONFLICT THAT WAS NOT REPORTED BY THE MEMBER THE ISSUE COULD BE BROUGHT BEFORE THE ETHICS COMMITTEE TO REVIEW. |
| FORM 990, PART VI, SECTION B, LINE 15A | THE EVP HAS AN EMPLOYMENT CONTRACT. PRIOR TO THE EXPIRATION OF THIS CONTRACT THE EXECUTIVE COMMITTEE WILL COMPLETE AN EVALUATION OF THE EVP. THE PRESIDENT BRINGS A SUMMARY OF THE INDIVIDUAL RATINGS TO THE NEXT EXECUTIVE COMMITTEE MEETING. THE PRESIDENT'S COMPOSITE REPORT IS USED AS THE BASIS FOR DISCUSSION BETWEEN THE EXECUTIVE COMMITTEE AND THE EVP. THE COMPENSATION IS PART OF THE CONTRACT NEGOTIATIONS. THE PROCESS IS DOCUMENTED AS WELL. THE EVP IS RESPONSIBLE FOR HIRING, REVIEWING AND SETTING THE COMPENSATION FOR THE OTHER EMPLOYEES. ANNUALLY, THE EVP PRESENTS A COMPENSATION REPORT TO THE BOARD OF DIRECTORS. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ORGANIZATION MAKES ITS GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY AND FINANCIAL STATEMENTS AVAILABLE UPON REQUEST. |
| FORM 990, PART XII, LINE 2C | THE PROCESS FOR OVERSEEING THE AUDIT OF THE FINANCIAL STATEMENTS AND SELECTION OF AN INDEPENDENT ACCOUNTANT THAT AUDITED THE FINANCIAL STATEMENTS HAS BEEN CONSISTENT WITH PRIOR YEARS. |
| FORM 990, PART I, LINE 6 | THE NUMBER OF VOLUNTEERS INCLUDES 21 BOARD OF DIRECTORS AND 149 COMMITTEE MEMBERS. |
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