Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
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| Form 990, Part VI, Section A, line 4 | 2013 Bylaw Amendments Article IV, Section 1, Number of Directors - Added the provision that no more than two directors may be elected from a single member business or organization. Article IV, Section 2, Nomination and Election of Directors - Amended to read: Annually, on or before November 1st, a notice of vacancies to the Board of Directors for the coming year is to be published in the Chamber newsletter requesting nominations from the general membership. Nominations may be submitted to the office of the corporation in writing by any member in good standing on or before the 15th day of November. The President will provide applications to the Executive Board for their review and study of the qualifications of all nominees. They will submit to the President a maximum of five candidates for the vacant offices. This list of candidates will be provided to the Board of Directors for consideration and election prior by the end of December. Article IV, Section 3, Election of Directors - This section was combined with Article IV, Section 2. Article V, Section 2, Duties of the Chair - Revised the last sentence to read "The Chair shall, with the Treasurer and/or Secretary, sign written contracts and obligations of the corporation over $7500." Article V, Section 2[a] - Section was combined with Article V, Section 3. Article V, Section 3, Duties of the Chair-Elect - Added "At least one month prior to the new year, the Chair-elect and/or President will initiate a systematic and well planned orientation program for newly elected board members." Article V, Section 5, Duties of the Treasurer - Restated to read "The Treasurer will work closely with the Chamber's Finance Manager and President to fully understand the financial situation of the organization. He or she will review monthly revenue and expenses and present financial reports to the executive board and full board of directors. He or she will, along with the Chair of the Board will ensure the fiscal responsibility of the corporation." Article V, Section 7, Secretary - Restated to read "The Secretary shall work with assigned Chamber staff to ensure that minutes of meetings of the Board of Directors are accurate and that meeting notices are timely and accurate." Article VI, Section 8, Objectives - Expanded to state "The organization supports and speaks for those engaged in business, industry, agriculture, transportation, education, health care, and private sector enterprises. We bring businesses and individuals together to build consensus on business issues and community goals. Our mission is to serve as the leading business advocate for the economic health and vitality of our membership, our community, and the greater Aberdeen area." |
| Form 990, Part VI, Section A, line 6 | The Organization's members are comprised of any person, association, corporation, partnership or estate having an interest in the objectives of the organization. |
| Form 990, Part VI, Section A, line 7a | Annually a notice of vacancies to the Board of Directors for the coming year is to be published in the Chamber Progress Magazine requesting nominations from the general membership. Nominations may be submitted to the office of the corporation in writing by any member on or before the 15th day of November. Prior to November 15th, the President shall appoint five members in good standing to serve on a Nominating Committee. The President shall designate a member as to the Committee Chair. The Nominating Committee shall study the qualifications of the nominees and submit to the President five candidates for the office of director. The President shall submit the candidates for review and election by the full board of directors at the November or December board meeting. |
| Form 990, Part VI, Section A, line 8b | No committee has the authority to act on behalf of the governing board. |
| Form 990, Part VI, Section B, line 11 | Once the draft of the 990 is provided to the Chamber, the President reviews with the Chamber Finance Manager. If no corrections need to be made, the draft is presented to the Executive Board for their approval. Final is supplied to the full board of directors and available to the membership. |
| Form 990, Part VI, Section B, line 12c | Board and key employees receive the policy in January of each year. At each Board Meeting the Board Chair asks the Board Members and key employees that are present to declare any conflict that they may have with agenda items. If a conflict is declared said board member is asked to abstain from voting on that issue. |
| Form 990, Part VI, Section B, line 15 | Each year, the President works with the Finance Manager to prepare the annual budget. The President budgets annual compensation for employees and those compensations are discussed with the executive board. They make any recommendations and approve the budgeted line item. The Chair of the Board can deviate from the budget for increases to the President's compensation as they feel appropriate and have that approved by the Executive Board. If there are staff changes or adjustments, the President discusses that with the Executive Board as they occur within the year. In addition, the President and Executive Board may choose to deviate from the budgeted amount for compensation if they feel it necessary for the betterment of the organization. |
| Form 990, Part VI, Section C, line 19 | Governing documents and financial statements are available upon request. |
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