Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| Unrelated business income explanation Part V line 3b | The South Tampa Chamber received no unrelated business income in this period. |
| Officer directors etc family relationship Part VI line 2 | There were no appointments of any officers or directors that had a family relationship. |
| Management duties delegation Part VI line 3 | South Tampa Chamber does have policies and procedures in place for delegation of duties sufficient to allow for strong internal controls. |
| Organizational document changes Part VI line 4 | During the period the Chamber updated their ByLaws. The new ByLaws are available to all members upon request and are held at the offices of the Chamber. The ByLaws were made available to the Board of Directors and were approved by the members. |
| Members or stockholder classes and rights Part VI line 6 | THE SOUTH TAMPA CHAMBER OF COMMERCE HAS MEMBERSHIP THAT SHALL BE DIVIDED INTO SIX GENERAL CLASSES: ACTIVE, HONORARY, SUSTAINING, STUDENT, RETIRED AND NON PROFIT. IN ANY PROCEEDING IN WHICH VOTING BY MEMBERS IS CALLED FOR, EACH MEMBER PERSON SHALL BE ENTITLED TO ONE VOTE, AND EACH MEMBER FIRM, ASSOCIATION OR CORPORATION SHALL BE ENTITLED TO A NUMBER OF VOTES DETERMINED BY THE AMOUNT OF QUALIFIED REPRESENTATIVES WITHIN THE FOLLOING LIMITS:COMMUNITY 0 VOTESBASIC 1 VOTEBUSINESS UP TO 2 VOTESEXECUTIVE UP TO 5 VOTESCORPORATE UP TO 10 VOTESNON PROFIT 1 VOTE |
| Member election for additional members Part VI line 7a | APPLICATIONS FOR MEMBERSHIP SHALL BE ONLINE THROUGH THE WEBSITE, ON FORMS PROVIDED FOR THE PURPOSE BY THE SOUTH TAMPA CHAMBER. THE STAFF OF THE CHAMBER (OR DESIGNATED INDIVIDUAL) SHALL REVIEW ALL APPLICATIONS AND SUBMIT THEM TO THE BOARD OF DIRECTORS WITH A RECOMMENDATION. APPROVAL OF MEMBERS SHALL BE BY THE BOARD OF DIRECTORS AT ANY REGULAR OR CALLED MEETING. ANY APPLICANT SO APPROVED SHALL BECOME A MEMBER UPON PAYMENT OF THE REGULARLY SCHEDULED INVESTMENT AS PROVIDED IN SECTION 4 OF ARTICLE II. |
| Governing body decisions Part VI line 7b | THE CHAMBER HAS A BOARD OF 17 DIRECTORS THAT MEET MONTHLY TO DISCUSS CURRENT ISSUES FACING THE CHAMBER AND THE FINANCIAL POSITION. DECISIONS TAKEN AT THIS MEETING ARE RECORDED IN THE MINUTES OF THE SECRETARY AND AVAILABLE TO ALL MEMBERS BY REQUEST. A MAJORITY OF DIRECTORS PRESENT SHALL CONSTITUTE A QUORUM OF THE BOARD OF DIRECTORS. (ROBERT RULES OF ORDER - MAJORITY VOTE CHAPTER XIII). |
| Governing body meeting documentation Part VI line 8a | WRITTEN NOTICE OF ALL CHAMBER MEETINGS MUST BE GIVEN TO ALL MEMBERS OF ANY BOARD OF DIRECTORS, COMMITTEE, OR TASK FORCE AT LEAST FIVE (5) BUSINESS DAYS IN ADVANCE, UNLESS OTHERWISE STATED IN THE BY-LAWS. AN AGENDA MUST BE PREPARED FOR ALL MEETINGS. MINUTES FOR ALL MEETINGS MUST BE TAKEN AND MAINTAINED BY THE CHAMBER SECRETARY. |
| Committee meeting documentation Part VI line 8b | WRITTEN NOTICE OF ALL CHAMBER MEETINGS MUST BE GIVEN TO ALL MEMBERS OF ANY BOARD OF DIRECTORS, COMMITTEE, OR TASK FORCE AT LEAST FIVE (5) BUSINESS DAYS IN ADVANCE, UNLESS OTHERWISE STATED IN THESE BY-LAWS. AN AGENDA MUST BE PREPARED FOR ALL MEETINGS. MINUTES FOR ALL MEETINGS MUST BE TAKEN AND MAINTAINED BY THE RELEVANT COMMITTEE CHAIR. |
| Form 990 governing body review Part VI line 11 | OFFICER OF THE CHAMBER ARE INCLUDED IN AN FINANCE COMMITTEE OF SIX ROLES - INCLUDING CHAIR, PAST CHAIR, CHAIR ELECT, RECORDING SECRETARY, TREASURER, TREASURER ELECT AND TWO DIRECTORS. |
| Officer director etc mailing address Part VI line 9 | ALL MAIL WITH REGARD TO OFFICERS IS TO BE SENT TO THE OFFICE FOR DISTRIBUTION. THE MAILING ADDRESS WAS: 2113 S DALE MABRY HWY, TAMPA, FL, 33629 |
| Conflict of interest policy compliance Part VI line 12c | SOUTH TAMPA CHAMBER OFFERS, UPON REQUEST, A COPY OF THE BYLAWS TO ALL MEMBERS. INCLUDED WITHIN THE BYLAWS ARE POLICIES ON CONFLICT OF INTEREST AND ALL MATERIAL TRANSACTIONS ARE OPENLY DISCUSSED AND POSSIBLE CONFLICTS TERMINATED. |
| CEO executive director top management comp Part VI line 15a | The salary level for the CEO position is reviewed against current Florida Association of Chamber Professional data and is then approved by the current Executive Committee. Other staff payroll is at the sole discretion of the CEO. |
| Other officer or key employee compensation Part VI line 15b | Any other office staff salaries are reviewed against budget and current comparative level staff salaries in the same geographic location and comparable local chambers. The CEO then puts forth a proposed salary level for the Executive Committee's approval. |
| Governing documents etc available to public Part VI line 19 | ALL DOCUMENTS FOR BY LAWS AND POLICIES AND PROCEDURES ARE AVAILABLE TO MEMBERS UPON REQUEST. |
| Significant program services not listed on prior year return Part III line 2 | NONE |
| List of other expenses Part IX line 24e | OTHER EXPENSES ARE GENERATED BY PROGRAM SERVICE COSTS WHICH ARE DETAILED ON 990 PART III. |
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