Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| FORM 990 REVIEW | FORM 990 PART VI, SECTION B, LINE 11B THE 990 IS REVIEWED BY THE VILLAGE MANAGER, THE FINANCIAL LIAISON, AND THEN PRESENTED TO AND REVIEWED BY THE VILLAGE BOARD OF DIRECTORS. |
| MONITORING AND ENFORCEMENT OF WRITTEN CONFLICT OF INTEREST POLICY | FORM 990, PART VI, SECTION B, LINE 12C THE ASSOCIATION HAS A CONFLICT OF INTEREST POLICY WHICH WAS APPROVED BY THE BOARD ON SEPTEMBER 10, 2012. |
| PUBLIC INSPECTION | FORM 990, PART VI, SECTION C, LINES 18 & 19 TAX RETURNS AND GOVERNING DOCUMENTS ARE AVAILABLE FOR PUBLIC INSPECTION UPON REQUEST. |
| OVERSIGHT OF COMPILED FINANCIAL STATEMENTS | FORM 990, PART XII, LINE 2C EACH YEAR ONE MEMBER OF THE VILLAGE BOARD IS DESIGNATED AS THE FINANCIAL LIASON AND IS RESPONSIBLE FOR ASSISTING THE VILLIAGE MANAGER IN OVERSIGHT OF THE COMPILED STATEMENTS. In addition to review by the Village Manager, the Financial Liaison is responsible for reviewing the monthly financial statements, the quarterly financial statements, audit reports, and providing review and guidance on other financial matters. The Liaison works closely with the Village Manager in the review of these documents and providing feedback. Following review by the Village Manager and the Financial Liaison, the entire Village Board is responsible for reviewing these documents prior to approval. Any decision to change accounting firms would be done with the approval of the Village Board based on a recommendation of the Village Manager and Financial Liaison. The Association uses an independent firm for auditing purposes. Currently, the Association is audited every three years. The Association coordinates with eight other Columbia Villages to select the audit firm. Selection of the audit firm is done through a competitive bid process and is handled by a Committee made up of 3 - 4 Village Managers. Prior to contracting with an audit firm, the River Hill Village Manager will share the bid results and Committee recommendations with the Village Board for approval. |
| WHISTLEBLOWER POLICY | FORM 990, PART VI, SECTION B, LINE 13 THE ASSOCIATION HAS A WHISTLEBLOWER POLICY WHICH WAS APPROVED BY THE BOARD ON SEPTEMBER 10, 2012. |
| DOCUMENT RETENTION AND DESTRUCTION POLICY | FORM 990, PART VI, SECTION B, LINE 14 THE ASSOCIATION HAS A DOCUMENTATION RETENTION AND DESTRUCTION POLICY WHICH WAS APPROVED BY THE BOARD ON SEPTEMBER 10, 2012. |
| FEDERAL TAXES | Schedule D, Part X, Line 1 The Organization follows the provisions of Accounting for Uncertainty in Income Taxes under the Income Taxes Topic of the Codification. The Codification requires the evaluation of tax positions, which includes maintaining its tax-exempt status and the taxability of any unrelated business income, and does not allow recognition of tax positions which do not meet a "more-likely-than-not" threshold of being sustained by the applicable tax authority. Management does not believe it has taken any tax positions that would not meet this threshold. The Organization's income tax returns are subject to possible federal examination, generally for three years after they are filed. |
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