Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | THE ORGANIZATION HAS MEMBERS. |
| FORM 990, PART VI, SECTION A, LINE 7A | THE COMPANY IS ORGANIZED AS A COOPERATIVE, AND THEREFORE HAS MEMBER-OWNERS WHO ELECT THE BOARD OF DIRECTORS. |
| FORM 990, PART VI, SECTION A, LINE 8B | THERE ARE NO COMMITTEES WITH BROAD AUTHORITY TO ACT ON BEHALF OF THE GOVERNING BODY. |
| FORM 990, PART VI, SECTION B, LINE 11 | THE FORM 990 AND ACCOMPANYING SCHEDULES ARE PREPARED BY THE COMPANY'S FINANCIAL ANALYST, AND REVIEWED BY THE CHIEF FINANCIAL AND ADMINISTRATION OFFICER. THE FORM 990 IS PROVIDED TO THE BOARD OF DIRECTORS FOR THEIR REVIEW, AND PRESENTED AT A REGULARLY SCHEDULED BOARD MEETING TO ADDRESS QUESTIONS. THE PROCESS INCLUDES A REVIEW OF THE FORM BY THE COMPANY'S AUDITORS. ANY NECESSARY REVISIONS ARE INCORPORATED BEFORE THE CHIEF FINANCIAL AND ADMINISTRATION OFFICER AUTHORIZES ELECTRONIC FILING OF THE FORM 990 AND SCHEDULES. THE FINAL VERSION IS PROVIDED TO AUDITORS FOR FILING AND TO THE BOARD OF DIRECTORS. |
| FORM 990, PART VI, SECTION B, LINE 12C | DIRECTORS, OFFICERS, AND KEY EMPLOYEES ARE GIVEN ANNUAL CONFLICT OF INTEREST DISCLOSURES TO COMPLETE. ALL EMPLOYEES ARE EXPECTED TO BE FAMILIAR WITH THE COMPANY'S CODE OF ETHICS POLICY, AND ARE EXPECTED TO DISCLOSE ANY SITUATIONS THAT VIOLATE, MAY VIOLATE, OR COULD APPEAR TO VIOLATE THE SPIRIT AND INTENT OF THE POLICY. |
| FORM 990, PART VI, SECTION B, LINE 15 | THE COMPANY HAS A COMPENSATION ADMINISTRATION POLICY WHICH PROVIDES THAT THE BOARD OF DIRECTORS MAINTAINS FINAL AUTHORITY FOR COMPENSATION ADMINISTRATION. THE COMPANY HIRES A COMPENSATION CONSULTANT WHO PROVIDES INFORMATION ON MARKET BENCHMARKS AND ASSISTS THE COMPANY IN CREATING ITS SALARY STRUCTURE. THE BOARD OF DIRECTORS IS THE ULTIMATE DETERMINING BODY OF THE SALARY OF THE CEO. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE COMPANY FILES AN ANNUAL FINANCIAL STATEMENT, THE RUS FINANCIAL AND OPERATING REPORT ELECTRIC DISTRIBUTION, WITH THE UNITED STATES DEPARTMENT OF AGRICULTURE, WHICH IS A MATTER OF PUBLIC RECORD. THE COMPANY, WHICH IS ORGANIZED AS A COOPERATIVE, AND THEREFORE IS OWNED BY ITS MEMBERS, MAKES ALL OF ITS GOVERNING DOCUMENTS AND POLICIES AVAILABLE TO THEM. BYLAWS ARE PROVIDED WHEN A NEW MEMBER ENROLLS, AND ALL OTHER POLICIES ARE AVAILABLE UPON REQUEST. |
| FORM 990, PART XI, LINE 9: | OTHER ADJUSTMENTS 1,862,865. |
| PART IV, LINE 12 & PART XII, LINES 2A-B: | THE COMPANY RECEIVES AN AUDITED FINANCIAL STATEMENT PREPARED IN ACCORDANCE WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES. THE COMPANY AUDIT PERIOD, HOWEVER, IS OF A FISCAL YEAR BEGINNING JULY 1 AND ENDING JUNE 30. THEREFORE, AT THIS TIME, THE COMPANY HAS AN AUDITED FINANCIAL STATEMENT THAT COVERS THE FIRST 6 MONTHS OF 2013 ONLY. |
| PART VI, LINE 1B: | A MEMBER OF THE COMPANY'S BOARD OF DIRECTORS IS ALSO A MEMBER OF THE BOARD OF ELECTRIC POWER COOPERATIVE. REUBEN RITTHALER SERVED IN THIS POSITION UNTIL RESIGNING HIS DIRECTORSHIP TO PAUL BAKER II IN NOVEMBER, 2013. THE COMPANY HAS AN "ALL REQUIREMENTS" PURCHASE POWER CONTRACT WITH BASIN. IT IS CUSTOMARY IN THE INDUSTRY FOR A MEMBER OF THE BOARD OF AN ELECTRIC DISTRIBUTION COOPERATIVE TO SERVE ON THE BOARD OF THE GENERATION AND TRANSMISSION COOPERATIVE FROM WHICH IT PURCHASES POWER. THIS BOARD MEMBER REPRESENTS THE INTEREST OF POWDER RIVER ENERGY IN ITS POWER SUPPLY RELATIONSHIP WITH BASIN ELECTRIC. THE INSTRUCTIONS TO FORM 990 REQUIRE THE BOARD MEMBER SERVING ON BOTH THE BASIN AND POWDER RIVER ENERGY BOARDS TO BE EXCLUDED FROM THE NUMBER OF INDEPENDENT VOTING MEMBERS ON PART VI, LINE 1B. |
| PART IX, LINE 4: | THE COMPANY LISTED THE 2013 YEAR END NET MARGINS ALLOCATED AS CAPITAL CREDITS TO MEMBERS ON LINE 4, BENEFITS PAID TO OR FOR MEMBERS. THIS CHANGE IN REPORTING CAME ABOUT FROM A SIGNIFICANT CHANGE IN THE FORM 990 IN WHICH THE INSTRUCTIONS CLARIFY THAT PATRONAGE DIVIDENDS PAID BY SECTION 501(C)(12) ORGANIZATIONS TO THEIR MEMBERS SHOULD BE REPORTED. THE COMPANY HAS BEEN ADVISED THAT THIS AMOUNT SHOULD BE ALLOCATED PATRONAGE, NOT RETIRED PATRONAGE. THIS IS THE THIRD YEAR THAT THE REPORTING HAS BEEN DONE THIS WAY. THE REPORTING METHOD IS COMPARABLE BETWEEN 2012 AND 2013, AS SHOWN ON PART 1, LINE 14. |
| PART XI, RECONCILIATION OF NET ASSETS, LINE 9: | THE COMPANY ALLOCATED CAPITAL CREDITS OF $9,963,468, RETIRED CAPITAL CREDITS TOTALING ($2,322,648), HAD PATRONAGE CAPITAL CREDITS ASSIGNABLE REMAINING OF $589,489, HAD NET CHANGE IN FORFEITED, RETIRED BUT UNCLAIMED CAPITAL CREDITS OF ($32,585), HAD NET CHANGE IN RETIRED BUT UNCLAIMED CAPITAL CREDITS OF $108,519, USED DEFERRED REVENUE TOTALLING $4,500,000, AND HAD AN ADJUSTMENT TO POST-RETIREMENT BENEFITS OF ($1,943,378). |
| PART XII, FINANCIAL STATEMENTS AND REPORTING, NUMBERS 2A-C: | THE COMPANY'S FINANCIAL STATEMENTS ARE COMPILED INTERNALLY, AND THEN AUDITED BY INDEPENDENT AUDITORS. THE COMPANY HAS AN AUDIT COMMITTEE THAT OVERSEES THE AUDIT PROCESS. THE ORGANIZATION'S FISCAL YEAR BEGINS JULY 1 AND ENDS JUNE 30. |
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