Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | ACTIVE MEMBERS: ANY PERSON, FIRM, COOPERATIVE, PARTNERSHIP, LLC, OR CORPORATION OWNING OR OPERATING ANY MARKETING PLANT(S) OR PETROLEUM PRODUCT DISTRIBUTION OR CONVENIENCE STORE BUSINESS IN THE STATE OF IOWA SHALL BE ELIGIBLE FOR MEMBERSHIP IN THIS ORGANIZATION. ASSOCIATE MEMBERS: ANY PERSON, FIRM OR CORPORATION WHO PROVIDES EQUIPMENT, SERVICES AND PRODUCTS TO WHOLESALERS AND RETAILERS OF PETROLEUM MARKETERS AND CONVENIENCE STORE OPERATIONS OR WHO OPERATES PETROLEUM STORAGE TANKS FOR THEIR OWN NON-RETAIL BUSINESS USE. |
| FORM 990, PART VI, SECTION A, LINE 7A | THE BOARD OF DIRECTORS SHALL CONSIST OF UP TO FIFTEEN (15) VOTING DIRECTORS. THERE SHALL BE UP TO THIRTEEN (13) AT-LARGE DIRECTORS, AND TWO (2) ASSOCIATE DIRECTORS. AT-LARGE DIRECTORS SHALL BE ACTIVE MEMBERS ELECTED FROM THROUGHOUT THE STATE AT LARGE. NOMINATIONS SHALL PROVIDE FOR CONSIDERATION OF GEOGRAPHIC REPRESENTATION, TYPE OF BUSINESS AND LEADERSHIP QUALIFICATIONS ACCORDING TO THE ASSOCIATION'S NOMINATION POLICY. ALL ACTIVE MEMBERS ARE ELIGIBLE TO VOTE FOR THE AT-LARGE DIRECTORS. ASSOCIATE DIRECTORS SHALL BE VOTED ON BY ALL MEMBERS, ACTIVE AND ASSOCIATE. |
| FORM 990, PART VI, SECTION B, LINE 11 | A COPY OF THE FORM 990 IS PROVIDED TO EACH MEMBER OF THE BOARD OF DIRECTORS FOR REVIEW AND COMMENTS. THE FORM 990 IS REVIEWED IN DETAIL BY THE ORGANIZATION'S FINANCE COMMITTEE, WHO APPROVES THE RETURN BEFORE FILING. |
| FORM 990, PART VI, SECTION B, LINE 12C | THE CONFLICT OF INTEREST POLICY IS DISTRIBUTED ANNUALLY AND REVIEWED BY THE PMCI BOARD. EACH DIRECTOR IS ASKED TO REVIEW, UPDATE POTENTIAL CONFLICTS AND SIGN AND DATE THE POLICY. THE PRESIDENT MONITORS THE COLLECTION OF POLICIES AND MAINTAINS THE POLICIES IN A FILE AND BRINGS TO EACH BOARD MEETING. IF A POTENTIAL CONFLICT ARISES, THE EXECUTIVE COMMITTEE IS NOTIFIED AND THEY BRING THE MATTER TO THE ATTENTION OF THE ENTIRE BOARD. THE DIRECTOR WITH A POTENTIAL CONFLICT IS ALLOWED TO DISCUSS THE AGENDA ITEM DESPITE THE CONFLICT, HOWEVER, THE DIRECTOR MUST THEN RECUES HIM/HERSELF WHEN A VOTE TAKES PLACE ON THE AGENDA ITEM IN QUESTION. |
| FORM 990, PART VI, SECTION B, LINE 15A | THE PMCI EXECUTIVE COMMITTEE DETERMINES THE COMPENSATION OF THE PRESIDENT. THEY ANALYZE A PERFORMANCE SURVEY BY THE BOARD OF DIRECTORS, COMPARE RELATIVE TRADE ASSOCIATION INDUSTRY AND ASSOCIATION MANAGEMENT FIRM DATA AND ANALYZE OVERALL RESPONSIBILITIES IN MANAGING THE VARIOUS BUSINESSES IN ADDITION TO THE ASSOCIATION. THE EXECUTIVE COMMITEE REVIEWS FORM 990 DATA OF STATE AND NATIONAL ASSOCIATIONS OF SAME OR SIMILAR SIZE ORGANIZATIONS AND INDUSTRY TYPE. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ORGANIZATION MAKES ITS GOVERNING DOCUMENTS AND FINANCIAL STATEMENTS AVAILABLE TO THE PUBLIC UPON REQUEST. |
| FORM 990, PART XII, LINE 2C | THE PROCESS FOR OVERSEEING THE AUDIT HAS NOT CHANGED FROM PRIOR YEARS. |
| Software ID: | |
| Software Version: |