Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
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| FORM 990, PART VI, SECTION A, LINE 4 | THE FOLLOWING WAS ADDED TO THE BY-LAWS: SECTION 3.11.- REMOVAL: ANY MEMBER OF THE BOARD OF TRUSTEES MAY BE REMOVED, WITH OUR WITHOUT CAUSE, BY A VOTE OF THE BOARD OF TRUSTEES OR THE MEMBERS. SECTION 3.13.- TERMS LIMITS AND MANDATORY RETIREMENT AGE: TRUSTEES MAY NOT SERVE MORE THAN THREE CONSECUTIVE THREE-YEAR TERMS FROM AND AFTER THE DATE OF THE ADOPTION OF THESE AMENDED AND RESTATED BYLAWS - MARCH 21, 2013 (THE "EFFECTIVE DATE"). UPON COMPLETION OF THREE FULL TERMS (THAT BEGAN ON OR AFTER THE EFFECTIVE DATE), TRUSTEES MUST STAND DOWN FROM THE BOARD FOR A ONE-YEAR HIATUS. AFTER A HIATUS OF AT LEAST ONE YEAR, A TRUSTEE MAY SERVE FOR AN ADDITIONAL THREE THREE-YEAR TERMS - AND IN ANY CASE MAY NOT SERVE MORE THAN A TOTAL OF SIX THREE-YEAR TERMS ON THE BOARD (FROM AND AFTER THE EFFECTIVE DATE) - AFTER WHICH A TRUSTEE MAY BE CONSIDERED FOR EMERITUS STATUS, WHICH WOULD BE A NON-VOTING AND UNCOMPENSATED POSITION. BEGINNING AFTER THE EFFECTIVE DATE, A TRUSTEE MAY NOT BE ELECTED (OR RE-ELECTED) TO THE BOARD (OTHER THAN IN AN EMERITUS STATUS) AFTER THE AGE OF SEVENTY-FIVE (75). |
| FORM 990, PART VI, SECTION A, LINE 6 | MEMBERS ARE OWNERS OF BURIAL RIGHTS. ALL INDIVIDUALS WHO PURCHASE BURIAL RIGHTS AND HAVE PAID IN FULL ARE ISSUED A DEED. OWNERSHIP OF THE BURIAL RIGHT PASSES IN ACCORDANCE WITH NYS LAW IF NOT SPECIFICALLY DEVISED IN A WILL OR BY COURT ORDER. |
| FORM 990, PART VI, SECTION A, LINE 7A | THE CEMETERY HAS AN ANNUAL MEETING IN ACCORDANCE WITH NYS DIVISION OF CEMETERIES AND THE CEMETERY'S BY-LAWS. AT THIS MEETING, THE MEMBERS ELECT THE BOARD OF TRUSTEES SEATS WHOSE TERMS HAVE EXPIRED. EACH MEMBER/OWNER IS ENTITLED TO ONE VOTE. |
| FORM 990, PART VI, SECTION A, LINE 7B | THE DECISIONS OF THE GOVERNING BODY ARE SUBJECT TO APPROVAL FROM THE MEMBERS. THE MEMBERS VOTE DURING THE ANNUAL MEETING. |
| FORM 990, PART VI, SECTION B, LINE 11 | THE FORM 990 IS PREPARED BY THE CFO/TREASURER AND REVIEWED BY THE PRESIDENT AND INDEPENDENT CERTIFIED PUBLIC ACCOUNTING FIRM. SUBSEQUENT TO THOSE REVIEWS A DRAFT RETURN IS EMAILED TO THE FULL BOARD FOR REVIEW. BOARD MEMBERS WILL CONTACT THE TREASURER WITH ANY QUESTIONS OR COMMENTS. ONCE THE REVIEW BY THE BOARD MEMBERS IS COMPLETE, THE RETURN WILL BE FILED. |
| FORM 990, PART VI, SECTION B, LINE 12C | DURING THE LAST BOARD MEETING OF THE YEAR, USUALLY HELD WITHIN THE MONTH OF DECEMBER, BOARD MEMBERS AND OFFICERS COMPLETE AND SIGN OFF ON THE CONFLICT OF INTEREST POLICY. THIS IS WHERE ANY CONFLICTS ARE DISCLOSED. ALL BOARD MEMBERS AND OFFICERS ARE AWARE OF THIS POLICY AND KNOW TO DISCLOSE ANY CONFLICTS THAT MAY ARISE OVER THE COURSE OF THE YEAR. A NEW CONFLICT OF INTEREST STATEMENT WOULD BE COMPLETED AND/OR UPDATED, IF NECESSARY. ALL POTENTIAL CONFLICTS ARE ADDRESSED BY THE BOARD AND MANAGEMENT ON A CASE BY CASE BASIS. |
| FORM 990, PART VI, SECTION B, LINE 15 | THE COMPENSATION OF THE CEO/PRESIDENT OF THE CEMETERY IS REVIEWED AND DETERMINED BY THE BOARD OF TRUSTEES ANNUALLY. THEY REVIEW AND COMPARE COMPENSATION PACKAGES OF SIMILAR POSITIONS AND REVIEW INDUSTRY GENERATED COMPENSATION SURVEYS. THE BOARD'S APPROVAL OF THE CEO/PRESIDENT'S SALARY IS DOCUMENTED IN THE BOARD MINUTES. IN 2013, ANTICIPATING A LEADERSHIP TRANSITION, THE BOARD HIRED BUCK CONSULTANTS TO PROVIDE THE ANALYSIS FROM PERSPECTIVE OF A THIRD PARTY. REGARDING OTHER MEMBERS OF THE MANAGEMENT TEAM, THE CEO REVIEWED INDUSTRY GENERATED COMPENSATION SURVEYS, AND MADE INQUIRIES OF OTHER LOCAL CEMETERIES OR OFFICER AND KEY EMPLOYEE POSITIONS. THE CEO HAS THE AUTHORITY FROM THE BOARD TO ESTABLISH COMPENSATION FOR OTHER OFFICERS AND KEY EMPLOYEES. THIS PROCESS WAS LAST UNDERTAKEN IN DECEMBER 2013. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE PRESIDENT AND THE SECRETARY MAINTAIN THE GOVERNING DOCUMENTS AND CONFLICT OF INTEREST POLICY. THE TREASURER MAINTAINS ALL FINANCIAL RECORDS. THE FORM 990 IS MADE AVAILABLE TO THE GENERAL PUBLIC UPON REQUEST. ADDITIONALLY, AT THE ANNUAL MEETING, A SUMMARY OF THE OPERATING RESULTS ARE PRESENTED AND THE AUDITED FINANCIAL STATEMENTS ARE AVAILABLE FOR REVIEW, WITH COPIES OF THE FINANCIAL STATEMENTS GIVEN TO ALL LOT OWNERS/MEMBERS PRESENT AT THE MEETING. THE FORM 990 IS AVAILABLE ON GUIDESTAR.ORG AND OTHER SIMILAR WEBSITES. |
| FORM 990, PART X, LINES 27: | THE CEMETERY MAINTAINS FUNDS THAT ARE RESTRICTED BY NEW YORK STATE LAW FOR THE PERPETUAL CARE OF THE CEMETERY (PERMANENT MAINTENANCE AND COMMUNITY MAUSOLEUM FUNDS) AND FUNDS RESTRICTED FOR THE CARE OF SPECIFIC GRAVES, LOTS OR PARTS THEREOF. THOUGH RESTRICTED BY NEW YORK STATE LAW, THE FUNDS ARE NOT RESTRICTED NET ASSETS AS DEFINED BY GENERALLY ACCEPTED ACCOUNTING PRINCIPLES. |
| FORM 990, PART XI, LINE 9: | POST RETIREMENT AND PENSION BENEFITS LIABILITY ADJUSTMENT 1,731,540. NET CHANGE IN TRUST PRINCIPAL 185,166. |
| FORM 990, PART XII, LINE 2C: | THE FINANCIAL STATEMENTS OF THE CEMETERY ARE AUDITED ANNUALLY BY AN INDEPENDENT CERTIFIED PUBLIC ACCOUNTING FIRM THAT IS ENGAGED BY THE CEMETERY'S AUDIT COMMITTEE. THE AUDIT COMMITTEE MEETS WITH THE INDEPENDENT AUDITORS PRIOR TO THEIR ENGAGEMENT TO REVIEW THE TERMS OF AN ENGAGEMENT LETTER. AT THE CONCLUSION OF THE AUDIT, THE AUDIT COMMITTEE AGAIN MEETS WITH THE INDEPENDENT AUDITORS TO REVIEW THE AUDITED FINANCIAL STATEMENTS, THE AUDITORS REQUIRED COMMUNICATION TO THOSE CHARGED WITH GOVERNANCE AND MANAGEMENT LETTER. THIS PROCESS HAS BEEN IN PLACE AND HAS NOT CHANGED FROM THE PREVIOUS YEAR. |
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