Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| FORM 990 | SEE SCHEDULE J FOR INFORMATION ABOUT GOLF PROFESSIONAL. |
| FORM 990, PAGE 2, PART III, LINE 4D | GOLF - TO PROVIDE MEMBERS WITH STATE-OF-THE-ART GOLFING FACILITIES. |
| FORM 990, PAGE 6, PART VI, LINE 6 | THE ORGANIZATION HAS MEMBERS WHO ELECT THE MEMBERS OF THE GOVERNING BODY, AND WHO APPROVE SIGNIFICANT DECISIONS OF THE GOVERNING BODY. |
| FORM 990, PAGE 6, PART VI, LINE 7A | A NOMINATING COMMITTEE IS ELECTED ANNUALL BY THE BOARD OF GOVERNORS. THE NOMINATING COMMITTEE MAKES NOMINATIONS ANNUALLY FOR MEMBERS OF THE BOARD OF GOVERNERS AND BIANNUALLY FOR OFFICERS, AT LEAST THREE WEEKS PRIOR TO THE ANNUAL MEETING. NOMINATIONS MAY ALSO BE MADE BY VOTING MEMBERS OF THE ORGANIZATION. AT THE ANNUAL MEETING, THE VOTING MEMBERS OF THE ORGANIZATION ELECT THE OFFICERS AND REQUIRED NUMBER OF MEMBERS OF THE BOARD OF GOVERNORS. |
| FORM 990, PAGE 6, PART VI, LINE 7B | ANY CHANGES TO THE ORGANIZATION'S BYLAWS MUST BE APPROVED BY A MAJORITY OF THE VOTING MEMBERS. IN ADDITION, ANY SIGNIFICANT IMPROVEMENTS TO THE CLUBHOUSE OR GROUNDS MUST BE APPROVED BY THE VOTING MEMBERS OF THE ORGANIZATION. FINALLY, AS EXPLAINED FOR PART VI, SECTION A, ITEM 7A, THE VOTING MEMBERS OF THE ORGANIZATION ELECT THE MEMBERS OF THE BOARD OF GOVERNORS, AS WELL AS THE OFFICERS OF THE BOARD. |
| FORM 990, PAGE 6, PART VI, LINE 8B | THE ORGANIZATION HAS VARIOUS COMMITTEES THAT MEET AT VARIOUS TIMES TO DISCUSS OPERATIONS. SOME OF THESE MEETINGS MAY BE INFORMAL AND DO NOT ALWAYS RESULT IN DOCUMENTATION OF MEETING RESULTS WITH FORMAL WRITTEN MINUTES. HOWEVER, ANY DECISIONS MADE BY THE COMMITTEE REQUIRE APPROVAL BY THE BOARD OF GOVERNORS. AS SUCH, COMMITTEE ACTIONS ARE REPORTED AT THE BOARD OF GOVERNOR MEETINGS AND DOCUMENTED IN THE MINUTES OF THE BOARD OF GOVERNORS' MEETINGS. |
| FORM 990, PAGE 6, PART VI, LINE 11B | THE ORGANIZATION'S FORM 990 WAS REVIEWED BY THE CLUB CONTROLLER AND TREASURER PRIOR TO IT BEING FILED WITH THE IRS. |
| FORM 990, PAGE 6, PART VI, LINE 12C | WHILE THE ORGANIZATION DOES NOT MAINTAIN A WRITTEN CONFLICT OF INTEREST POLICY, A RESOLUTION WAS PASSED PERMITTING MEMBERS AN OPPORTUNITY TO BID ON CONTRACTS WITH THE ORGANIZATION. WHEN THIS OCCURS, BIDS ARE ALSO OBTAINED FROM OTHER VENDORS. THE ORGANIZATION SELECTS THE BID BASED ON WHAT AGREEMENT BEST SERVES ITS NEED, WITHOUT REGARD TO WHO THE BID IS FROM. AS OF THE FILING OF THIS RETURN, THE ORGANIZATION IS MAKING EFFORTS TO ESTABLISH A FORMAL WRITTEN CONFLICT OF INTEREST POLICY. |
| FORM 990, PAGE 6, PART VI, LINE 15A | FOR THE ORGANIZATION'S FOUR MANAGERS (CLUBHOUSE MANAGER, CONTROLLER, GOLF COURSE SUPERINTENDENT, AND GOLF PROFESSIONAL), THE PROCESS OF DETERMINING COMPENSATION IS DONE AT THE BOARD OF GOVERNORS LEVEL. BOTH THE GOLF PROFESSIONAL AND THE GOLF COURSE SUPERINTENDENT HAVE CONTRACTS WITH COMPENSATION LEVELS NEGOTIATED FOR THE SPECIFIC YEAR OF THE CONTRACT. THEY BOTH RECEIVE ANNUAL PERFORMANCE REVIEWS FROM THE SPECIFIC GOVERNORS THEY REPORT TO AS WELL AS FROM THE OFFICERS OF THE BOARD OF GOVERNORS. THE CONTROLLER AND THE CLUBHOUSE MANAGER ARE NOT CONTRACTUAL EMPLOYEES BUT ARE CONSIDERED EQUALS WITH THE OTHER TWO PROFESSIONALS. AS SUCH, BOTH RECEIVE ANNUAL PERFORMANCE REVIEWS BY THE OFFICER OF THE BOARD OF GOVERNORS THEY REPORT TO, AT WHICH TIME ANY ADJUSTMENTS TO COMPENSATION AMOUNTS ARE MADE. ALL ADJUSTMENTS TO COMPENSATION FOR THE MANAGEMENT TEAM MUST BE APPROVED BY THE BOARD OF GOVERNORS WHEN THE FINAL BUDGET IS VOTED ON. |
| FORM 990, PAGE 6, PART VI, LINE 15B | FOR ALL OTHER EMPLOYEES, ANNUAL PERFORMANCE EVALUATIONS ARE DONE BY THE MANAGER THE EMPLOYEE REPORTS TO. THE MANAGER MAKES ANY RECOMMENDATIONS FOR COMPENSATION ADJUSTMENTS OF THESE EMPLOYEES TO THE BOARD OF GOVERNORS, WHO IS RESPONSIBLE FOR APPROVAL. |
| FORM 990, PAGE 6, PART VI, LINE 19 | THE ORGANIZATION'S FORM 1023 AND FORM 990 ARE AVAILABLE UPON WRITTEN REQUEST, BY APPOINTMENT ONLY. THE ORGANIZATION'S GOVERNING DOCUMENTS AND FINANCIAL STATEMENTS ARE AVAILABLE TO MEMBERS AT ALL TIMES AND TO THE PUBLIC UPON WRITTEN REQUEST. SUCH DOCUMENTS MAY BE REVIEWED BY APPOINTMENT ONLY. |
| FORM 990, PAGE 12, PART XII, LINE 2C | THE ORGANIZATION'S BOARD OF GOVERNORS HAS DIRECT OVERSIGHT AND RESPONSIBILITY FOR SELECTION OF ITS OUTSIDE CPA, AS WELL AS ITS ANNUAL FINANCIAL REPORTING REQUIREMENTS. THERE WAS NO CHANGE IN THIS PROCESS FROM THE PRIOR YEAR. |
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