Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | THE COOPERATIVE HAS 1,077 VOTING MEMBERS AT DECEMBER 31, 2013. |
| FORM 990, PART VI, SECTION A, LINE 7A | THE MEMBERSHIP ELECTS THREE BOARD OF DIRECTORS TO SERVE A THREE YEAR TERM AT THE COOPERATIVE ANNUAL MEETING HELD IN OCTOBER OF EACH YEAR. |
| FORM 990, PART VI, SECTION A, LINE 7B | ALL BYLAW CHANGES RECOMMENDED BY THE BOARD OF DIRECTORS ARE APPROVED AND RATIFIED BY THE MAJORITY OF MEMBERSHIP AT THE COOPERATIVE ANNUAL MEETING. |
| FORM 990, PART VI, SECTION B, LINE 11 | THE FORM 990 IS REVIEWED AND APPROVED BY THE GENERAL MANAGER, THE BOARD PRESIDENT AND SECRETARY/TREASURER PRIOR TO ITS FILING. |
| FORM 990, PART VI, SECTION B, LINE 12C | ALL TRUSTEES MUST DISCLOSE TO THE BOARD OF DIRECTORS ANY SITUATION OR TRANSACTION IN WHICH THE TRUSTEE IS INVOLVED WHICH VIOLATES, OR COULD APPEAR TO VIOLATE THE INTENT OF THE CONFLICT OF INTEREST POLICY. THE BOARD WILL THEN DETERMINE WHAT ACTION, IF ANY, SHOULD BE TAKEN. EACH TRUSTEE IS RESPONSIBLE FOR ENSURING THAT HIS OR HER ACTIONS AND BEHAVIOR ARE IN ACCORDANCE WITH THIS POLICY. IF THE TRUSTEE DOES NOT COMPLY WITH THE POLICY, THE BOARD WILL SANCTION, DISQUALIFY AND/OR REMOVE THE TRUSTEE. |
| FORM 990, PART VI, SECTION B, LINE 15 | MONTANA STATEWIDE ORGANIZATION-MONTANA ELECTRIC COOPERATIVE ASSOCIATION -(MECA) - PERFORMS A ANNUAL SALARY SURVEY FOR ALL MONTANA TELEPHONE AND ELECTRIC COOPERATIVES BY JOB CLASSIFICATION. THE BOARD OF DIRECTORS AND THE GENERAL MANAGER USES THIS SURVEY TO ANNUALLY SET WAGES FOR FOR ITS GENERAL MANAGER AND INSIDE PERSONNEL. THE COOPERATIVE LINEMEN SALARIES ARE ESTABLISHED BY A SIGNED COLLECTIVELY BARGAINED UNION CONTRACT. |
| FORM 990, PART VI, SECTION C, LINE 19 | ALL GOVERNING DOCUMENTS, POLICIES, AND FINANCIAL REPORTS- RUS FORM 7- AND FORM 990- ARE AVAILABLE UPON REQUEST AT THE COOPERATIVE HEADQUARTER OFFICE. IN ADDITION, EACH NEW MEMBER IS PROVIDED WITH A COPY OF BIG FLAT ELECTRIC COOP'S BY LAWS. ALSO, THE STATEMENT OF FINANCIAL CONDITION IS SENT OUT YEARLY TO ALL MEMBERS IN THE ANNUAL MEETING NOTICE PRIOR TO THE ANNUAL MEETING HELD IN OCTOBER OF EACH YEAR. |
| PART XII LINE 2C | THE BOARD OF DIRECTORS REQUIRE A FORMAL THREE YEAR ENGAGEMENT LETTER CONTRACT FIXING THE ANNUAL AUDIT FEE AND PERFORMS OVERSIGHT OVER THE AUDIT. IN ADDITION, THE AUDITOR IS REQUIRED TO FORMALLY PRESENT THE AUDIT AND ANY FINDINGS TO THE BOARD OF DIRECTORS. ALSO, THE BOARD REQUESTS THAT THE AUDITOR PRESENT THE COOPERATIVE'S STATEMENT OF FINANCIAL CONDITION TO THE MEMBERSHIP AT THE ANNUAL MEETING HELD IN OCTOBER. |
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