Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
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| FORM 990, PART VI, SECTION A, LINE 6 | THE ORGANIZATION HAS TWO CLASSES OF MEMBERSHIP. ACTIVE MEMBERSHIP IN THE ASSOCIATION SHALL BE OPEN TO ANY INDIVIDUAL, PARTNERSHIP, FIRM OR CORPORATION ACTIVELY ENGAGED IN AND DEVOTING A SUBSTANTIAL PORTION OF TIME TO THE BUSINESS OF NEW MOTOR VEHICLE RETAILING, WHO IS OPERATING A PERMANENTLY ESTABLISHED PLACE OF BUSINESS ANYWHERE WITHIN THE BOUNDARIES OF THE STATE OF NEW MEXICO UNDER AN AUTHORIZED FRANCHISE CURRENTLY IN FORCE WITH THE MANUFACTURER OR DISTRIBUTOR. ASSOCIATED MEMBERSHIP IN THE ASSOCIATION SHALL BE OPEN TO ANY INDIVIDUAL, PARTNERSHIP, FIRM OR CORPORATION ENGAGED IN A BUSINESS ALLIED IN ANY WAY WITH THAT OF DEALING IN NEW MOTOR VEHICLE RETAILING WITHIN THE BOUNDARIES OF THE STATE OF NEW MEXICO. ONLY ACTIVE MEMBERS IN GOOD STANDING ARE ELIGIBLE FOR MEMBERSHIP ON THE BOARD OF DIRECTORS OR TO HOLD OFFICE IN THE ASSOCIATION. |
| FORM 990, PART VI, SECTION A, LINE 7A | EACH ACTIVE MEMBER IN GOOD STANDING SHALL BE ENTITLED TO CAST ONE VOTE IN ANY AND ALL ELECTIONS OF DIRECTORS FROM THE COUNTY IN WHICH SAID MEMBER'S DEALERSHIP IS LOCATED. |
| FORM 990, PART VI, SECTION B, LINE 11 | UPON COMPLETION OF THE FORM 990 BY THE INDEPENDENT ACCOUNTING FIRM, THE CFO REVIEWS THE 990 AND THEN PRESENTS FORM 990 TO THE BOARD OF DIRECTORS FOR THE BOARD'S REVIEW PRIOR TO FILING. |
| FORM 990, PART VI, SECTION B, LINE 12 | THE ORGANIZATION IS CURRENTLY IN THE PROCESS OF DRAFTING A WRITTEN CONFLICT OF INTEREST POLICY AND WHISTLEBLOWER POLICY. THE ORGANIZATION WILL HAVE THESE POLICIES IN PLACE AS SOON AS POSSIBLE. |
| FORM 990, PART VI, SECTION B, LINE 15 | THE CEO'S COMPENSATION IS DETERMINED BY INDEPENDENT MEMBERS OF THE EXECUTIVE COMMITTEE. IN THAT DETERMINATION, INDUSTRY COMPARATIVES ARE REVIEWED AND CONSIDERED. ANY COMPENSATION INCREASE REQUIRES APPROVAL BY THE EXECUTIVE COMMITTEE. THIS PROCESS IS UNDERTAKEN AS INCREASES OCCUR. THIS PROCESS WAS LAST COMPLETED IN 2013. THE ORGANIZATION MAINTAINS CONTEMPORANEOUS SUBSTANTIATION AND DELIBERATION OF THE DECISION. THE CFO COMPENSATION REQUIRES APPROVAL BY THE EXECUTIVE COMMITTEE. THE CEO PERFORMS THE REVIEW OF COMPARATIVES, WHIC INVLUDES SPEAKING WITH OTHER ASSOCIATION EXECUTRIVES IN OTHER STATES AND NEW MEXICO. THE CEO THEN MAKES A RECOMMENDATION THAT IS PRESENTED FOR APPROVAL TO THE EXECUTIVE COMMITTEE. THE ORGANIZATION MAINTAINS CONTEMPORANEOUS SUBSTANTIATION AND DELIVERATION OF THE DECISION. |
| FORM 990, PART VI, SECTION C, LINE 19 | UPON ANY PUBLIC REQUEST, CFO IS DIRECTED TO PROVIDE GOVERNING DOCUMENTS AND FINANCIAL STATEMENTS. THE ORGANIZATION IS IN THE PROCESS OF DRAFTING A CONFLICT OF INTEREST POLICY AND IT WILL BE MADE AVAILABLE TO THE PUBLIC IN THE SAME MANNER AS THE ORGANIZATION'S GOVERNING DOCUMENTS AND FINANCIAL STATEMENTS. |
| FORM 990, PART VII, SECTION A, LINE 1A | OFFICERS COMPENSATION: THE W-2'S FOR OFFICER COMPENSATION ARE ISSUED BY NEW MEXICO AUTOMOTIVE DEALERS ASSOCIATION BUT INCLUDE AMOUNTS PAID FOR RELATED ORGANIZATIONS. THE W-2 ALSO INCLUDES AMOUNTS PAID TO UNRELATED ORGANIZATIONS UNDER A SHARED AGREEMENT. THESE AMOUNTS ARE NOT REFLECTED IN PART VII. THE PORTION ATTRIBUTABLE TO THE FILING ORGANIZATION IS BEING REPORT IN LINE 1A, COLUMN D. |
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