Attach to Form 990 or 990-EZ.| Identifier | Return Reference | Explanation |
|---|---|---|
| governance | Form 990, Part VI, Section A, Question 6 | As of October 31, 2013, the Club had 17 membership categories and over 3,200 members. |
| governance | Form 990, Part VI, Section A, Question 7a | Members in the following categories, Resident - Active (RA), Resident - Active (20 years) (RT), Resident - Absent (RX), Honorary Life (HL) and Beneficiary Special (20 years) (BT), have the responsibility to elect the members of the governing body. |
| governance | Form 990, Part VI, Section A, Question 7b | The same members that elect the governing body, those in categories RA,RT,RX,HL and BT, are required to vote on issues related to dues and assessments, capital purchases over $500,000 and the use of the Club's facilities for professional athletic tournaments. |
| policies | Form 990, Part VI, Section B, Question 11B | STANDARDS FOR INCOME TAX PREPARATION & REVIEW Beginning in April, as soon as the Club's audited financial statements are finalized, management will begin to compile the data required for disclosure on Form 990. Form 990T is also prepared at this time and will be filed along with the 990 in order to report the Club's tax liability for the fiscal year then ended. The items of income and expense used to calculate the tax liability are based on the audited financial statements. The Club engages the firm that conducts the financial statement audit, presently CohnReznick, to prepare the 990T and calculate the taxes due. CohnReznick also uses the data compiled by management to prepare Form 990. In May, CohnReznick provides the first draft of the 990 and 990T to the Controller who reviews the returns then provides another draft (likely revised by CohnReznick for any changes) to the CFO. Any additional changes recommended by the CFO are provided to CohnReznick and reflected in another revised draft. In June, a subcommittee comprised of members of the Finance and Audit Committees is organized to review the returns and share guidance and suggestions with management on the disclosures and calculations on Forms 990 and 990T, respectively. Generally the due dates for filing the tax returns have been extended to September 15th so the subcommittee should be given at least a week to review the returns and provide feedback (via email, conference call or meeting). Management will consider the subcommittee's recommendations and forward the changes to CohnReznick for revision, as required. While many of the disclosures are optional or comprised of nontechnical content, some of the calculations are complex and require specific expertise in taxation. The Club's adoption of a tax policy or basis for a calculation that is complex or requires specialized expertise will be made only upon the recommendation or approval of CohnReznick. Management will consider CohnReznick's opinion on nontechnical disclosures as well. Once the revised draft includes any recommendations presented by the Finance and Audit Subcommittee, the draft will be presented to the CFO for his signature as an officer of the Club. CohnReznick will also sign the return as paid preparer. |
| policies | Form 990, Part VI, Section B, Question 12C | The Club has implemented a conflict of interest policy in order to prevent the institutional or personal interests of Congressional Country Club Board Officers, Governors, Standing Committee Chairs or senior staff from interfering with the performance of their duties to Congressional Country Club, and to ensure that there is no personal, professional, or political gain at the expense of Congressional Country Club. A conflict of interest is defined as an interest that might affect, or might reasonably appear to affect, the judgment or conduct of any Board Officer, Governor, Standing Committee Chair or senior staff in a manner that is adverse to the interests of Congressional Country Club. This policy is not designed to eliminate relationships and activities that may create a duality of interest, but to require the disclosure of any conflicts of interest and the recusal of any interested party in a decision relating thereto. Whenever any Governor has a conflict of interest or a perceived conflict of interest with Congressional Country Club, he or she shall notify the Board President of such conflict in writing. Whenever any senior staff member (paid or volunteer) has a conflict of interest or a perceived conflict of interest with Congressional Country Club, he or she shall notify the CEO of such conflict in writing. When any conflict of interest is relevant to a matter that comes under consideration or requires action by the Board, or a Board committee, the interested person shall call it to the attention of the Board President and shall not be present during Board or committee discussion or decision on the matter. However, that person shall provide the Board or applicable committee with any and all relevant information on the particular matter. The minutes of the meeting of the Board or its committee shall reflect that the conflict of interest was disclosed, that the interested person was not present during discussion or decision on the matter, and did not vote. A copy of this conflict-of-interest policy shall be furnished to each Board Officer, Governor, Standing Committee Chair and senior staff that is presently serving this organization or that may become associated with it. This policy and its application shall be reviewed annually for the information and guidance of Board Officers, Governors, Standing Committee Chairs and senior staff, each of whom has a continuing responsibility to scrutinize their transactions and outside business interests and relationships for potential conflicts of interest, and make such disclosures as described in this policy. |
| policies | Form 990, Part VI, Section B, Question 15A | In order to determine the Club GM's compensation, the Club's Compensation Committee, comprised of the President, Vice President and Past President, obtained country club and private club compensation studies prepared by independent third parties. Using this data as a benchmark, the Committee considered the Club's size, the GM's responsibilities and his related performance in order to prepare and award the GM's compensation package. This compensation package was also believed to be fair and reflective of the then current market conditions by subsequent compensation committees that have reviewed the GM's consistent performance and, as provided for in his contracts, awarded bonuses based upon his performance against pre-established criteria determined by the Board of Governors. |
| disclosure | Form 990, Part VI, Section C, Question 19 | Documents that are required by state or federal law to be open to public inspection shall be distributed upon verbal or written request - no other documents are available to the public. |
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