Department of the Treasury Internal Revenue Service
Public Charity Status and Public Support
Complete if the organization is a section 501(c)(3) organization or a section
4947(a)(1) nonexempt charitable trust.
Attach to Form 990 or Form 990-EZ. See separate instructions. Information about Schedule A (Form 990 or 990-EZ) and its instructions is at www.irs.gov/form990.
OMB No. 1545-0047
2013
Open to Public Inspection
Name of the organization
ASPEN CENTER FOR PHYSICS
Employer identification number
84-6059504
Part I
Reason for Public Charity Status
(All organizations must complete this part.) See instructions.
The organization is not a private foundation because it is: (For lines 1 through 11, check only one box.)
1
2
3
4
5
section 170(b)(1)(A)(iv). (Complete Part II.)
6
7
8
9
receipts from activities related to its exempt functions—subject to certain exceptions, and (2) no more than 331/3% of
its support from gross investment income and unrelated business taxable income (less section 511 tax) from businesses
acquired by the organization after June 30, 1975. See section 509(a)(2). (Complete Part III.)
10
11
e
By checking this box, I certify that the organization is not controlled directly or indirectly by one or more disqualified persons other than foundation managers and other than one or more publicly supported organizations described in section 509(a)(1) or section 509(a)(2).
f
If the organization received a written determination from the IRS that it is a Type I, Type II, or Type III supporting organization, check this box
..................................................
g
Since August 17, 2006, has the organization accepted any gift or contribution from any of the following persons?
(i) A person who directly or indirectly controls, either alone or together with persons described in (ii)
Yes
No
and (iii) below, the governing body of the supported organization?
................
11g(i)
(ii)
A family member of a person described in (i) above?
......................
11g(ii)
(iii)
A 35% controlled entity of a person described in (i) or (ii) above?
................
11g(iii)
h
Provide the following information about the supported organization(s).
(i) Name of supported organization
(ii) EIN
(iii) Type of organization (described on lines 1- 9 above or IRC section (see instructions))
(iv) Is the organization in col. (i) listed in your governing document?
(v) Did you notify the organization in col. (i) of your support?
(vi) Is the organization in col. (i) organized in the U.S.?
(vii) Amount of monetary support
Yes
No
Yes
No
Yes
No
Total
For Paperwork Reduction Act Notice, see the Instructions for Form 990 or 990EZ.
Cat. No. 11285F
Schedule A (Form 990 or 990-EZ) 2013
Schedule A (Form 990 or 990-EZ) 2013
Page 2
Part II
Support Schedule for Organizations Described in Sections 170(b)(1)(A)(iv) and 170(b)(1)(A)(vi) (Complete only if you checked the box on line 5, 7, or 8 of Part I or if the
organization failed to qualify under Part III. If the organization fails to
qualify under the tests listed below, please complete Part III.)
Section A. Public Support
Calendar year (or fiscal year beginning in)
(a) 2009
(b) 2010
(c) 2011
(d) 2012
(e) 2013
(f) Total
1
Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grants.") ....
554,305
572,223
541,050
527,826
888,730
3,084,134
2
Tax revenues levied for the organization's benefit and either paid to or expended on its behalf.......
3
The value of services or facilities furnished by a governmental unit to the organization without charge..
4
Total. Add lines 1 through 3
554,305
572,223
541,050
527,826
888,730
3,084,134
5
The portion of total contributions by each person (other than a governmental unit or publicly supported organization) included
on line 1 that exceeds 2% of the amount shown on line 11, column (f)..
483,116
6
Public support. Subtract line 5 from line 4.
2,601,018
Section B. Total Support
Calendar year
(or fiscal year beginning in)
(a) 2009
(b) 2010
(c) 2011
(d) 2012
(e) 2013
(f) Total
7
Amounts from line 4..
554,305
572,223
541,050
527,826
888,730
3,084,134
8
Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources...
32,974
46,449
36,948
61,191
72,262
249,824
9
Net income from unrelated business activities, whether or not the business is regularly carried on..
10
Other income. Do not include gain or loss from the sale of capital assets (Explain in Part IV.)..
11
Total support (Add lines 7 through 10).
3,333,958
12
Gross receipts from related activities, etc. (see instructions)
..................
12
5,599,445
13
First five years.
If the Form 990 is for the organization's first, second, third, fourth, or fifth tax year as a 501(c)(3) organization,
check this box and stop here.................................................
Section C. Computation of Public Support Percentage
14
Public support percentage for 2013 (line 6, column (f) divided by line 11, column (f))
.........
14
78.020 %
15
Public support percentage for 2012 Schedule A, Part II, line 14
...............
15
87.810 %
16a
33 1/3% support test—2013.
If the organization did not check the box on line 13, and line 14 is 33 1/3% or more, check this box
and stop here. The organization qualifies as a publicly supported organization
.......................
b
33 1/3% support test—2012.
If the organization did not check a box on line 13 or 16a, and line 15 is 33 1/3% or more, check this
box and stop here. The organization qualifies as a publicly supported organization
.....................
17a
10%-facts-and-circumstances test—2013.
If the organization did not check a box on line 13, 16a, or 16b, and line 14
is 10% or more, and if the organization meets the "facts-and-circumstances" test, check this box and stop here. Explain
in Part IV how the organization meets the "facts-and-circumstances" test. The organization qualifies as a publicly supported
organization
.....................................................
b
10%-facts-and-circumstances test—2012.
If the organization did not check a box on line 13, 16a, 16b, or 17a, and line
15 is 10% or more, and if the organization meets the "facts-and-circumstances" test, check this box and stop here.
Explain in Part IV how the organization meets the "facts-and-circumstances" test. The organization qualifies as a publicly supported organization
................................................
18
Private foundation.
If the organization did not check a box on line 13, 16a, 16b, 17a, or 17b, check this box and see
instructions
.....................................................
Schedule A (Form 990 or 990-EZ) 2013
Schedule A (Form 990 or 990-EZ) 2013
Page 3
Part III
Support Schedule for Organizations Described in Section 509(a)(2) (Complete only if you checked the box on line 9 of Part I or if the organization
failed to qualify under Part II. If the organization fails to qualify under
the tests listed below, please complete Part II.)
Section A. Public Support
Calendar year (or fiscal year beginning in)
(a) 2009
(b) 2010
(c) 2011
(d) 2012
(e) 2013
(f) Total
1
Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grants.") .
2
Gross receipts from admissions, merchandise sold or services performed, or facilities furnished in any activity that is related to the organization's tax-exempt purpose......
3
Gross receipts from activities that are not an unrelated trade or business under section 513..
4
Tax revenues levied for the organization's benefit and either paid to or expended on its behalf...
5
The value of services or facilities furnished by a governmental unit to the organization without charge..
6
Total. Add lines 1 through 5.
7a
Amounts included on lines 1, 2, and 3 received from disqualified persons...
b
Amounts included on lines 2 and 3 received from other than disqualified persons that exceed the greater of $5,000 or 1% of the amount on line 13 for the year.
c
Add lines 7a and 7b..
8
Public support (Subtract line 7c from line 6.)
Section B. Total Support
Calendar year (or fiscal year beginning in)
(a) 2009
(b) 2010
(c) 2011
(d) 2012
(e) 2013
(f) Total
9
Amounts from line 6...
10a
Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources..
b
Unrelated business taxable income (less section 511 taxes) from businesses acquired after June 30, 1975.
c
Add lines 10a and 10b.
11
Net income from unrelated business activities not included in line 10b, whether or not the business is regularly carried on.
12
Other income. Do not include gain or loss from the sale of capital assets (Explain in Part IV.)
..
13
Total support. (Add lines 9, 10c, 11, and 12.)..
14
First five years.
If the Form 990 is for the organization's first, second, third, fourth, or fifth tax year as a 501(c)(3) organization,
check this box and stop here.............................................
Section C. Computation of Public Support Percentage
15
Public support percentage for 2013 (line 8, column (f) divided by line 13, column (f))
.........
15
16
Public support percentage from 2012 Schedule A, Part III, line 15
...............
16
Section D. Computation of Investment Income Percentage
17
Investment income percentage for 2013 (line 10c, column (f) divided by line 13, column (f))
......
17
18
Investment income percentage from 2012 Schedule A, Part III, line 17
.............
18
19a
33 1/3% support tests—2013.
If the organization did not check the box on line 14, and line 15 is more than 33 1/3%, and line 17 is not more than 33 1/3%, check this box and stop here. The organization qualifies as a publicly supported organization
........
b
33 1/3% support tests—2012.
If the organization did not check a box on line 14 or line 19a, and line 16 is more than 33 1/3% and line 18 is not more than 33 1/3%, check this box and stop here. The organization qualifies as a publicly supported organization
.....
20
Private foundation.
If the organization did not check a box on line 14, 19a, or 19b, check this box and see instructions
.....
Schedule A (Form 990 or 990-EZ) 2013
Schedule A (Form 990 or 990-EZ) 2013
Page 4
Part IV
Supplemental Information.
Provide the explanations required by Part II, line 10; Part II, line 17a or 17b; and Part III, line 12. Also complete this part for any additional information. (See instructions).
Facts And Circumstances Test
Explanation
Schedule A (Form 990 or 990-EZ) 2013
Additional Data
Software ID:
Software Version:
-
TIN:
SCHEDULE O (Form 990 or 990-EZ)
Department of the Treasury Internal Revenue Service
Supplemental Information to Form 990 or 990-EZ
Complete to provide information for responses to specific questions on
Form 990 or to provide any additional information.
Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at
www.irs.gov/form990.
OMB No. 1545-0047
2013
Open to Public Inspection
Name of the organization
ASPEN CENTER FOR PHYSICS
Employer identification number
84-6059504
Return Reference
Explanation
FORM 990 - ORGANIZATION'S MISSION
ASPEN CENTER FOR PHYSICS IS A SCIENTIFIC ORGANIZATION WHICH PROMOTES ORGANIZED RESEARCH IN PHYSICS, ASTROPHYSICS, AND RELATED FIELDS THROUGH PROGRAMS OF INDIVIDUAL AND COLLABORATIVE RESEARCH, WORKSHOPS, AND CONFERENCES, AS WELL AS PROMOTES THE EDUCATION OF THE GENERAL PUBLIC THROUGH PUBLIC LECTURES AND OTHER ACTIVITIES.
FORM 990
(MISSION STATEMENT, CONT'D) WORKSHOPS, AND CONFERENCES, AS WELL AS PROMOTES THE EDUCATION OF THE GENERAL PUBLIC THROUGH PUBLIC LECTURES AND OTHER ACTIVITIES.
FORM 990, PAGE 1, PART I, LINE 6
76 BOARD MEMBERS PERFORM ALL OF THE SCIENTIFIC MANAGEMENT AND ADMINISTRATION OF THE CENTER. THEY ALSO MAKE DECISIONS ON THE NON- SCIENTIFIC MANAGEMENT OF THE CENTER. 21 LECTURERS, DIALOGUE SPEAKERS, AND SUMMER AND WINTER KIDS SPEAKERS DELIVER FREE-OF-CHARGE PUBLIC LECTURES TO LOCAL AND VISITING ASPEN AUDIENCES. 15 COLLOQUIUM SPEAKERS DELIVER TALKS ABOUT THEIR FIELDS FOR ALL PHYSICISTS IN RESIDENCE, PARTICULARLY FOR THOSE WHO WORK IN FIELDS OTHER THAN THE SPEAKER'S. 32 HIGH SCHOOL MENTORS MEET WITH ACP'S HIGH SCHOOL INTERNS TO ANSWER THE STUDENTS' QUESTIONS ABOUT COLLEGE AND CAREERS. 75 SUMMER AND WINTER ORGANIZERS PROPOSE WORKSHOP OR CONFERENCE TOPICS, THEN MANAGE THAT EVENT. 3 COMMUNITY VOLUNTEERS ASSIST WITH THE MAINTENANCE OF THE ACP CAMPUS. 30 RADIO SHOW VOLUNTEERS.
FORM 990, PAGE 2, PART III, LINE 4A
DESIGNED TO MAXIMIZE INFORMAL INTERACTIONS WITHIN EACH AREA AND CROSS- FERTILIZATION BETWEEN DIFFERENT AREAS. WHILE CONTINUING TO PROVIDE LEADERSHIP IN THE CENTRAL AREAS OF PHYSICS (PARTICLE PHYSICS, ASTROPHYSICS, AND CONDENSED MATTER PHYSICS), ASPEN CENTER FOR PHYSICS HAS BEEN OPEN TO NEW DIRECTIONS IN PHYSICS AS WELL AS TO SCIENCE AT THE INTERFACE BETWEEN PHYSICS AND OTHER DISCIPLINES (BIOLOGY, CHEMISTRY, ENGINEERING, MATERIAL SCIENCE, AND MATHEMATICS). IN ADDITION, 7 TO 8 ONE-WEEK WINTER CONFERENCES BRING TOGETHER 60 TO 100 RESEARCHERS IN AREAS OF CURRENT INTEREST IN PHYSICS AND INTER-DISCIPLINARY PHYSICS RESEARCH. THE CENTER PROVIDES OFFICE SPACE, OFFICE SUPPLIES, MEETING SPACE, LIBRARY FACILITIES, AND NETWORK ACCESS TO ITS PARTICIPANTS. SUPPORT IS PROVIDED TO ALL INDIVIDUALS DURING THE SUMMER SESSION FOR WHOM LODGING IS ARRANGED BY ACP. PHYSICISTS' SUMMER BILLS ARE REDUCED BY THE AMOUNT OF SUPPORT; OVERPAYMENTS ARE REFUNDED BY CHECK. WINTER SUPPORT IS USUALLY AWARDED TO JUNIOR SCIENTISTS AND THOSE WITH A DEMONSTRATED NEED IN ORDER TO ATTEND. THIS SUPPORT IS USED TO REDUCE THE PHYSICIST'S WINTER BILL OR IS REFUNDED BY CHECK. DURING THE FISCAL YEAR ENDED MARCH 31, 2014, THERE WERE 561 SUMMER PARTICIPANTS (SUMMER 2013) AND 486 WINTER PARTICIPANTS (IN JANUARY, FEBRUARY, AND MARCH 2014).
FORM 990, PAGE 2, PART III, LINE 4B
TOPICS OF INTEREST TO NON-SCIENTISTS. SUMMER 2013 ATTENDANCE WAS 498 AT 4 DIALOGUES. (3) SUMMER CHILDREN'S PICNICS. IN CONJUNCTION WITH THE ASPEN SCIENCE CENTER, THE ASPEN CENTER FOR PHYSICS HOSTS CHILDREN'S WEEKLY SUMMER PICNICS THAT INCLUDE A PRESENTATION BY A PARTICIPATING PHYSICIST. THIS AFFORDS CHILDREN THE CHANCE TO MEET WORKING PHYSICISTS, TO LEARN ABOUT THE PROFESSION AND TO LEARN SOME SCIENCE IN FUN AND ENTERTAINING WAYS. SUMMER 2013 ATTENDANCE AT 6 PICNICS WAS 535. (4) HIGH SCHOOL MENTOR PROGRAM. ACP HIRES RISING SENIOR PHYSICS STUDENTS FROM 5 VALLEY HIGH SCHOOLS TO WORK FOR A SUMMER WEEK AT THE CENTER TO SEE WHAT THEORETICAL PHYSICISTS DO AND TO CHAT WITH 2 OR 3 PHYSICISTS ABOUT COLLEGE, CAREERS, AND/OR SCIENCE. ABOUT 42 PHYSICISTS AND STUDENTS PARTICIPATED IN 2013. (5) HIGH SCHOOL MONTHLY RADIO SHOW--RADIO PHYSICS. VALLEY HIGH SCHOOL PHYSICS STUDENTS FROM 5 SCHOOLS INTERVIEW PHYSICISTS ON A MONTHLY RADIO SHOW. THIS INTRODUCES THE STUDENTS TO SCIENCE, PUBLIC SPEAKING, AND INFORMS THE LISTENING PUBLIC ABOUT CURRENT PHYSICS TOPICS. THERE WERE 34 STUDENT AND PHYSICIST PARTICIPANTS FOR THIS FISCAL YEAR. (6) PHYSICS CAFES. CO-HOSTED WITH ASPEN SCIENCE CENTER, BEFORE EACH PUBLIC LECTURE 2 OR 3 PHYSICISTS MEET WITH STUDENTS AND THE PUBLIC TO DISCUSS PHYSICS OR CAREERS IN SCIENCE, OR WHATEVER TOPICS THE PUBLIC MIGHT BRING UP. FROM JANUARY TO MARCH 2014, 602 PEOPLE ATTENDED 7 CAFES. (7) TELEVISION BROADCASTS. BEFORE MOST LECTURES AND SOME DIALOGUES, ACP CONDUCTS INTERVIEWS WITH ITS SPEAKERS. THESE AND THE TAPED LECTURES ARE AIRED SEVERAL TIMES DURING THE WINTER OR SUMMER SEASONS. IN ADDITION, ALL VIDEOS ARE AVAILABLE ON GRASSROOTS TV'S WEBSITE WITH LINKS FROM THE ACP WEBSITE. THERE ARE OVER 300 ACP SCIENTIFIC LECTURES AND INTERVIEWS AVAILABLE AT NO CHARGE ONLINE. (8) ASPEN CENTER FOR PHYSICS WEBSITE. IN AN ON-GOING PROJECT TO SHARE THE SCIENCE DONE AT THE CENTER, ACP HAS A SECTION OF ITS WEBSITE TITLED, "THE SCIENCE." THIS LISTS PUBLICATIONS GENERATED AT THE CENTER AND INCLUDES SLIDES FROM SCIENTIFIC COLLOQUIA ATTENDED BY SUMMER PARTICIPANTS, AS WELL AS OTHER SCIENTIFIC INFORMATION. TOTAL NUMBER OF PUBLIC PARTICIPANTS PHYSICALLY ATTENDING ACP OUTREACH FOR FISCAL YEAR 2014: 3,911 TOTAL NUMBER OF PUBLIC LISTENING TO RADIO BROADCASTS OR VIEWING VIDEOS ON TELEVISION OR ONLINE: UNKNOWN
FORM 990, PART VI
GENERAL MEMBERS-- THE GENERAL MEMBERS SHALL DETERMINE THE GENERAL POLICIES OF THE CENTER, INCLUDING ITS SCIENTIFIC PROGRAM AND ADMISSIONS POLICY. THEY SHALL NOMINATE AND ELECT THE TRUSTEES. GENERAL MEMBERS MUST APPROVE FINANCIAL COMMITMENTS GREATER THAN 250,000, THE SALE OF BUILDINGS OR PROPERTY, CHANGES IN THE MODE OF OPERATIONS OF THE CORPORATION THAT AFFECT ITS PROGRAM, AND CHANGES IN ITS OVERALL POLICIES OR PURPOSE. FINANCIAL COMMITMENTS INCLUDE: (A) SALE OR PURCHASE OF PROPERTY OR BUILDINGS; (B) ENCUMBRANCES ON PROPERTY OR BUILDINGS; (C) CONSTRUCTION CONTRACTS, LOANS FOR NEW CONSTRUCTION; (D) LONG-TERM LEASES; (E) COMMITMENTS WHICH WOULD MATERIALLY CHANGE THE PROGRAM OR OPERATIONS. FINANCIAL TRANSACTIONS WHICH ARE EXCLUDED FROM THIS PROVISION INCLUDE SHORT-TERM LEASES FOR PARTICIPANTS' HOUSING MADE BY THE ADMINISTRATIVE STAFF WITH THE APPROVAL OF THE PRESIDENT AND TREASURER AND ROUTINE, REVOCABLE TRANSFERS OF FUNDS BETWEEN ACCOUNTS. TRUSTEES AND OFFICERS-- THE AFFAIRS OF THE CORPORATION SHALL BE MANAGED BY ITS BOARD OF TRUSTEES WHO NEED NOT BE RESIDENTS OF THE STATE OF COLORADO. THE MANAGEMENT OF THE AFFAIRS OF THE CORPORATION SHALL BE WITHIN THE GENERAL GUIDELINES SET BY THE GENERAL MEMBERS AND SHALL BE CONSISTENT WITH THE BYLAWS AND ARTICLES OF INCORPORATION. CONVEYANCES OF ENCUMBRANCES OF THE PROPERTY OF THE CORPORATION SHALL BE AUTHORIZED BY THE BOARD OF TRUSTEES AND EXECUTED BY THOSE PERSONS DESIGNATED BY THE BOARD SUBJECT TO THE APPROVAL OF THE GENERAL MEMBERS WHEN SO REQUIRED BY THE BYLAWS.
FORM 990, PAGE 6, PART VI, LINE 11B
APPROXIMATELY A WEEK PRIOR TO FILING THE FORM 990, A DRAFT IN PDF FORMAT IS EMAILED TO OFFICERS AND TRUSTEES. COMMENTS AND CORRECTIONS ARE STRONGLY ENCOURAGED. IN ADDITION, THE ADMINISTRATIVE VICE PRESIDENT AND FINANCE MANAGER DISCUSS THE ENTIRE DRAFT FORM WITH THE PREPARER IN DETAIL IN ADVANCE OF FILING.
FORM 990, PAGE 6, PART VI, LINE 15A
THE BOARD OF TRUSTEES REVIEWS AND APPROVES THE ADMINISTRATIVE VICE PRESIDENT'S ANNUAL SALARY AND BENEFITS, WITH NO PARTICIPATION BY THE ADMINISTRATIVE VICE PRESIDENT OR OTHER INTERESTED PERSONS. THE SALARY AND BENEFITS ARE ESTABLISHED USING COMPARABLE DATA FOR SIMILARLY QUALIFIED PERSONS IN FUNCTIONALLY COMPARABLE POSITIONS AT SIMILAR NONPROFITS, CONSIDERATION OF ROLES AND RESPONSIBILITIES OF THE ADMINISTRATIVE VICE PRESIDENT, AND COST OF LIVING DATA. COMPARABLE MARKET DATA ARE OBTAINED FROM SALARY SURVEYS AND FORM 990S FILED BY COMPARABLE NOT -FOR-PROFIT ORGANIZATIONS. THE CENTER HAS A TRAVEL POLICY THAT CAPS REIMBURSEMENT LEVELS AND REQUIRES LOW-BUDGET TRAVEL.
FORM 990, PAGE 6, PART VI, LINE 15B
A LINE ITEM BUDGET IS APPROVED BY THE GENERAL MEMBERS ANNUALLY. THEY APPROVE THE OVERALL SALARIES AND BENEFITS EXPENSES. DISCUSSIONS AND DECISIONS REGARDING THE BUDGET ARE DOCUMENTED IN BOARD MEETING MINUTES. THE BOARD OF TRUSTEES REVIEW AND APPROVE THE SALARIES AND BENEFITS OF THE ADMINISTRATIVE VICE PRESIDENT AND THE FINANCIAL MANAGER, WITH NO PARTICIPATION BY THE INTERESTED PERSONS, IN ACCORDANCE WITH THE ANNUAL BUDGET. SALARIES AND BENEFITS ARE ESTABLISHED USING COMPARABLE DATA FOR SIMILARLY QUALIFIED PERSONS IN FUNCTIONALLY COMPARABLE POSITIONS AT SIMILAR NONPROFITS, CONSIDERATION OF ROLES AND RESPONSIBILITIES OF THE OFFICER OR KEY EMPLOYEE, AND COST OF LIVING DATA. COMPARABLE MARKET DATA ARE OBTAINED FROM SALARY SURVEYS AND FORM 990S FILED BY COMPARABLE NOT-FOR-PROFIT ORGANIZATIONS.
FORM 990, PAGE 6, PART VI, LINE 19
WE CONSIDER REQUESTS ON A CASE-BY-CASE BASIS.
For Paperwork Reduction Act Notice, see the Instructions for Form 990 or 990-EZ.