Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| Form 990, Part VI, Section A, line 1 | An Executive Committee comprised of the officers of the Association shall have all of the powers of the Board of Directors when the Board of Directors is not in session, except in respect to powers reserved by the Board of Directors itself or which may not be delegated by law to an Executive Committee. The Executive Committee shall be charged with the duty of conducting the business and operations of the North Dakota Association of Rural Electric Cooperatives, subject to the review and control of the Board of Directors. |
| Form 990, Part VI, Section A, line 6 | Voting members are member-owned, non-profit cooperatives which are operating in the state of North Dakota whose operations are consistent with the objectives of NDAREC and its voting members. Non-voting members consist of Commercial Affiliate Members and Associate Members. |
| Form 990, Part VI, Section A, line 7a | Each voting member of NDAREC elects a director and an alternate director from its board of directors, who then serves of the board of directors of NDAREC for a term of one year. The alternate director serves in the absence of the director with full power of representation. All directors, as a condition of holding office and serving in that capacity, must remain a director of that member cooperative. |
| Form 990, Part VI, Section B, line 11 | No formal process has been adopted. The Form 990 will be provided to the board of directors prior to filing with explanation of specific parts of the Form. An adequate time period will be allowed for review and questions prior to the Form 990 being filed. |
| Form 990, Part VI, Section B, line 12c | Persons covered by this policy will annually disclose or update to the President of the Board of Directors on a form provided by NDAREC their interests that could reasonably give rise to a conflict of interest, such as a list of family members, substantial business or investment holdings, and other transactions or affiliations with businesses and other organizations or those of family members. For each interest disclosed to the Chair of the Board of Directors, the Chair will determine whether to: (a) take no action; (b) assure full disclosure to the Board of Directors and other individuals covered by this policy; (c) ask the person to recuse from participation in related discussions or decisions within NDAREC; or (d) ask the person to resign from his or her position in NDAREC. If the person refuses to resign, he/she could become subject to possible removal in accordance with NDAREC's removal procedures. NDAREC's Executive Vice President and General Manager and Finance Director will monitor proposed or ongoing transactions for conflicts of interest and disclose them to the Chair of the Board of Directors in order to deal with potential or actual conflicts, whether discovered before or after the transaction has occurred. |
| Form 990, Part VI, Section B, line 15 | The Executive Committee of the NDAREC Board of Directors meets annually to review the compensation of the Executive Vice President and General Manager. They use survey data from the Rural Electric Statewide Managers Association to determine comparability of salary information. The Executive Committee recommends the salary to the Board of Directors for their approval. The board action is documented with a "Salary Certificate" and is signed by the President and Secretary of the Board of Directors, communicated to the Finance Director for payroll purposes, and filed in the personnel file. NDAREC has a wage and salary plan policy adopted by the Board of Directors. This wage and salary plan ranks (using several criteria) each job position by pay grade and pay range. The pay range consists of an entry level, a market band, and a maximum. Each year the board approves an annual adjustment to the pay ranges based on certain economic factors. The General Manager approves the annual salary for the Finance Director and all other NDAREC employees. |
| Form 990, Part VI, Section C, line 19 | These documents are not made available to the public. |
| Form 990, Part VII, Column F | Included in column "F", estimated amount of other compensation, is the estimated annual increase in the actuarial value of the defined benefit plan. The estimated increase for Jane Porter is $36,482 and for Harlan Fuglesten is $36,782. These amounts are estimates in the increase of the value of the plan and are not current year expenses of the Association. The current year expense for this defined benefit plan was $24,207 and $42,747, respectively. |
| Form 990, Part XI, line 9: | Net Change in ND Small Business Investment Co., LLP K-1 -10,435. Net Change in Funds Held for Others 3,601. |
| Software ID: | |
| Software Version: |