Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| Form 990, Part VI, Line 3: Description of Delegated Duties to Management Company | The management company, Update Management, Inc., provides general office and administrative services for the association, as directed by the governing body, including: an association office, communications, financial services, meeting and event planning, membership management, support to the Board of Directors and committees, and other management services as needed. No current or former directors, officers, trustees, key employees or highest compensated employees were compensated by the management company during the tax year. |
| Form 990, Part VI, Line 4: Description of Significant Changes to Organizational Documents | The 2013 bylaw amendments were approved by the members to improve the efficiency of our leadership and members, and to provide ample opportunity for members to be involved in the leadership of our association.The substantive bylaw changes are:Constitution:*Mission not included in constitution, so removed from heading. Role of OSHP is not to provide a supply of qualified pharmacists, so removed. Executive Committee defined.Bylaws:*Chapter 1, Article Ia: included privileges of Active Member*Chapter 1, Article Ib: included Technicians as supporting members*Chapter 1, Article Ib: clarified that Technician member shall be licensed/registered/certified by the state board from which they practice*Chapter 2, Article I: defined the Executive Committee*Chapter 2, Article II: President-Elect candidates must have 1+ year service to a state health-system organization and be an OSHP member.*Chapter 2, Article VII: if President and President-Elect unable to complete term, a new President is appointed by Board. That person must be currently a Board member.*Chapter 2, Article VIII: any OSHP officer may be removed from office by the Board, with or without cause. This was added to be consistent with Oregon law.*Chapter 4, Article I: clarified the 17 voting members of Board by title.*Chapter 4, Article IV: added definition of "meeting" and how much notice Board members receive prior to meeting. Also added wording to allow tele-conferencing, as well as voting by the Board via email (i.e. unanimous written consent). Emergency meeting also defined which does not require 7 day notice. Finally, this section included to option of an Executive Session.*Chapter 14: defined dates of fiscal year. |
| Form 990, Part VI, Line 6: Explanation of Classes of Members or Shareholder | OSHP is organized as a not-for-profit professional association with an elected Board of Directors that serves as the governing body, as well as voting members who have approval and input into significant decisions of the governing body. |
| Form 990, Part VI, Line 7b: Describe Decisions of Governing Body Approval by Members or Shareholders | OSHP members have voting rights to elect members of the Board of Directors and to make amendments to the society's bylaws. The bylaws can be amended by a majority vote of the membership, unless the change is merely an editorial change, in which case the members will be notified that the amendments have been made. All members also have input into the society's activities via the Board of Directors. |
| Form 990, Part VI, Line 11b: Form 990 Review Process | Prior to the Board of Directors receiving a copy of the Form 990, the accountant and management company conduct a review of the document to verify the accuracy of its contents. The members of the Board of Directors then receive a copy of the complete Form 990 along with a summation of it, before it is filed with the IRS. The Board is given time to review the document and ask questions or clarify information. After the review is complete, the e-file Form 8879-EO (for the Form 990) is signed and the accountant is then instructed to file the Form 990 with the IRS. |
| Form 990, Part VI, Line 12c: Explanation of Monitoring and Enforcement of Conflicts | OSHP's Conflict of Interest Policy covers the Board of Directors, officers, and staff. Persons covered by this policy review it annually and are required to disclose potential conflicts to the President. The President then follows the guidelines in the policy to determine the next steps including, but not limited to, disclosure to the board, recusal from discussions and/or decisions, and resignation. In addition, the association's staff will monitor proposed or ongoing transactions for conflicts of interest and disclose them with the President of the Board of Directors in order to deal with potential or actual conflicts, whether discovered before or after the transaction has occurred. |
| Form 990, Part VI, Line 19: Other Organization Documents Publicly Available | OSHP makes copies of governing documents (Articles of Incorporation, Bylaws, and Policies--including the Conflict of Interest policy), Form 990, and any other legally required documents, available for public inspection by request in person at the association office or in writing. |
| Software ID: | 13000170 |
| Software Version: | 2013v3.1 |