Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | ALL MEMBERS OF THE SOUTH DAKOTA AUTOMOBILE DEALERS ASSOCIATION HAVE EQUAL RIGHTS AND PRIVILEGES, AND EACH MEMBER IS REQUIRED TO PAY ANNUAL MEMBERSHIP FEES. |
| FORM 990, PART VI, SECTION A, LINE 7A | WHENEVER THERE IS A MOTOR VEHICLE DEALER DISTRICT DIRECTOR VACANCY ON THE BOARD OF DIRECTORS, EACH ACTIVE MEMBER FROM THE DISTRICT THAT SUCH VACANCY NEEDS TO BE FILLED WILL BE SOLICITED TO SERVE. THE NAMES OF THOSE ACTIVE MEMBERS WISHING TO SERVE WILL BE PLACED ON A BALLOT. EACH ACTIVE MEMBER OF THAT DISTRICT MAY VOTE FOR ONE NOMINATED ELIGIBLE MEMBER TO FILL THE VACANCY, AND SUCH BALLOTS SHALL BE RETURNED TO THE ASSOCIATION OFFICES WITHIN TEN DAYS OF RECEIPT. WHENEVER THERE IS AN AUTO DEALER AT LARGE DIRECTOR VACANCY ON THE BOARD OF DIRECTORS, EACH ACTIVE AUTO DEALER MEMBER WILL BE SOLICITED TO SERVE. THE NAMES OF THOSE ACTIVE MEMBERS WISHING TO SERVE WILL BE PLACED ON A BALLOT. EACH ACTIVE AUTO DEALER MEMBER MAY VOTE FOR ONE NOMINATED ELIGIBLE MEMBER TO FILL THE VACANCY, AND SUCH BALLOTS SHALL BE RETURNED TO THE ASSOCIATION OFFICES WITHIN TEN DAYS OF RECEIPT. THE OFFICIAL ELECTION IS HELD AT THE ANNUAL MEETING. |
| FORM 990, PART VI, SECTION A, LINE 7B | ALL DECISIONS THAT AFFECT THE FINANCIAL OR POLITICAL STABILITY OF THE ORGANIZATION WILL BE REFERRED TO MEMBERSHIP BY WRITTEN BALLOT. ALL MEMBERS RECEIVE ONE VOTE. |
| FORM 990, PART VI, SECTION A, LINE 8B | THE SOUTH DAKOTA AUTOMOBILE DEALERS ASSOCIATION DOES NOT HAVE ANY COMMITTEES WITH AUTHORITY TO ACT ON BEHALF OF THE GOVERNING BODY. |
| FORM 990, PART VI, SECTION B, LINE 11 | THE PRESIDENT, CHAIRPERSON AND COMPTROLLER WILL REVIEW THE 990 IN DETAIL. AFTER THEIR REVIEW, THE 990 IS PROVIDED TO EACH BOARD MEMBER VIA EMAIL. THE PRESIDENT PRESENTS THE 990 TO THE BOARD OF DIRECTORS AT THE MEETING HELD PRIOR TO ITS FILING IF SO REQUESTED BY ANY BOARD MEMBER. WHETHER PRESENTED IN A MEETING OR NOT, THE 990 IS NOT FILED UNTIL EACH BOARD MEMBER HAS BEEN GIVEN A COPY OF IT AND GIVEN AMPLE TIME TO REVIEW IT. |
| FORM 990, PART VI, SECTION B, LINE 12C | ALL BOARD MEMBERS AND KEY EMPLOYEES ARE COVERED BY THE POLICY. ALL REPORTS RECEIVED BY THE PRESIDENT ARE INVESTIGATED AND DISCUSSED WITH THE ASSOCIATION'S CHAIRMAN BEFORE A DETERMINATION IS MADE ON WHETHER A POTENTIAL CONFLICT EXISTS. THE PRESIDENT ALONG WITH THE CHAIRMAN THEN DETERMINES IF THE CONFLICT OFFICIALLY EXISTS; HOWEVER, IF THE CONFLICT INVOLVES THE PRESIDENT OR CHAIRMAN, THE BOARD WOULD THEN BE THE DETERMINING ENTITY. AFTER A CONFLICT IS IDENTIFIED, IT IS DOCUMENTED ALONG WITH THE ARRIVED AT SOLUTION TO THE CONFLICT AND THAT MEMBER MUST ABSTAIN FROM VOTING ON THE MATTER. |
| FORM 990, PART VI, SECTION B, LINE 15A | COMPENSATION FOR THE SDADA PRESIDENT IS DETERMINED COOPERATIVELY BY THE SDADA EXECUTIVE BOARD, SDADA SERVICES, INC. EXECUTIVE BOARD AND SOUTH DAKOTA TRUCKING ASSOCIATION EXECUTIVE BOARD. AS PART OF THE MANAGEMENT CONTRACT WITH SDADA SERVICES, SDADA IS RESPONSIBLE FOR 10% OF THE PRESIDENT'S COMPENSATION. THE PRESIDENT HAS A 3 YEAR CONTRACT WHICH WAS LAST RENEWED IN JANUARY 2013. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE GOVERNING DOCUMENTS ARE AVAILABLE UPON REQUEST AT THE ADMINISTRATIVE OFFICE. |
| PART XII, LINE 2C EXPLANATION | THE ENTIRE BOARD OF DIRECTORS IS RESPONSIBLE FOR THE SELECTION OF THE INDEPENDENT PUBLIC ACCOUNTANT AND OVERSIGHT OF THE FINANCIAL STATEMENT REVIEW. |
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