Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| Form 990, Part VI, Line 7a | At the regularly scheduled annual meeting, member/policy holders present are eligible to vote and elect directors to the governing body. The directors in turn elect the officers to serve for the ensuing year. |
| Form 990, Part VI, Line 7b | Decisions subject to approval of Member at the annual meeting of member/policyholders, significant actions of the governing body are presented for the approval of members present. |
| Form 990, Part VI, Line 11b | Organizations process to review form 990. Form 990 is provided to the governing body of officers and directors at a regularly scheduled meeting prior to filing. A copy of the form 990 is retained in the permanent files of the organization. |
| Form 990, Part VI, Line 12c | Enforcements of conflict policy. The organization utilizes formal written conflict of interest statements that are reviewed and updated annually. These signed statements are retained in the permanent files of the organization. |
| Form 990, Part VI, Line 15a | Compensation process for top official. The compensation of all employees is formally approved at the annual meeting of members/policyholders wherein the officers and directors recommend the pay schedule for the upcoming year. Approval is by formal vote with the results being recorded in the minutes of the meeting. |
| Form 990, Part VI, Line 15b | Compensation process for officers. The organization has three employees whose compensation is subject to annual review and approval by the governing body. This approval is formally recorded in the minutes. The rates of pay take into consideration merit, levels of responsibility and prevailing pay rates in the vicinity. The organization is represented by one insurance agent who is compensated on a commission basis with the rates and/or percentages of said commissions being approved by the governing body. The overall compensation for officers and directors is reported in part VII, section A, where salaries and director fees are reported in column D. |
| Form 990, Part VI, Line 19 | Governing documents disclosure explanation. The organization holds regular monthly meeting of the officers and directors as well as an annual meeting of the member/policyholders. Written notice of the annual meeting is made a matter of public record and the member/policyholders are forwarded specific notification. The governing documents of the organization as well as signed conflict of interest statements from officers and directors are available on request and pertinent data is read from statements by a designated officer at the annual meeting. The monthly meetings and the annual meeting are documented by written minutes maintained in a permanent record book and the minutes bear the signatures of presiding officers. The governing documents are part of the permanent records of the organization. They are available to officers, directors and member/policyholders on a regular basis and any revisions are subject to approval by said parties at the annual meeting. These documents are available to the general public upon request. |
| Form 990, Part XII, Line 1 | Statements re accounting method. The accounting records are maintained on a modified cash basis with modifications as follows. Fixed assets are capitalized and the related depreciation expense is recorded using IRS guidelines. The principal function of the organization is providing insurance coverage. Gross losses unpaid at the end of the fiscal year are reflected in the balance sheet and the expense for losses is adjusted accordingly. |
| Software ID: | 14000292 |
| Software Version: | 14.4.1.0 |