Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
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| FORM 990, PART VI, SECTION A, LINE 6 | SEE EXPLANATION IN SCHEDULE O, FORM 990, PART VI, SECTION A, LINE 7A. |
| FORM 990, PART VI, SECTION A, LINE 7A | THE NATIONAL PRESIDENT AND THE NATIONAL VICE PRESIDENT SHALL BE ELECTED AND INSTALLED AT EACH NATIONAL CONVENTION. EACH SHALL HOLD OFFICE FOR THREE YEARS OR UNTIL HIS SUCCESSOR HAS BEEN ELECTED AND INSTALLED. A COMMITTEEMAN-AT-LARGE SHALL BE ELECTED AND INSTALLED AT EACH NATIONAL CONVENTION. HE SHALL HOLD OFFICE FOR SIX YEARS OR UNTIL HIS SUCCESSOR HAS BEEN ELECTED AND INSTALLED. THE NATIONAL COLLEGIATE REPRESENTATIVE SHALL BE ELECTED AND INSTALLED AT EACH NATIONAL CONVENTION. HE SHALL HOLD OFFICE FOR THREE YEARS OR UNTIL HIS SUCCESSOR HAS BEEN ELECTED AND INSTALLED. THE CHAIRMAN OF THE PROVINCE GOVERNORS' COUNCIL SHALL BE ELECTED BY THE PROVINCE GOVERNORS AT EACH NATIONAL CONVENTION. HE SHALL HOLD OFFICE FOR THREE YEARS OR UNTIL HIS SUCCESSOR HAS BEEN ELECTED AND INSTALLED. THE CHAIRMAN OF THE COLLEGIATE PROVINCE REPRESENTATIVES' COUNCIL SHALL BE ELECTED BY THE COLLEGIATE PROVINCE REPRESENTATIVES AT THE NATIONAL CONVENTION. HE SHALL HOLD THE OFFICE FOR THREE YEARS OR UNTIL HIS SUCCESSOR HAS BEEN ELECTED AND INSTALLED. ELECTIONS SHALL BE BY SECRET BALLOT. A MAJORITY OF THE VOTES CAST SHALL BE NECESSARY FOR ELECTION. IF NO CANDIDATE HAS A MAJORITY VOTE AT THE END OF THE FIRST BALLOT, THE THREE NAMES HAVING THE LARGEST NUMBER OF VOTES SHALL BE CANDIDATES DURING THE SECOND BALLOT. IF NO CANDIDATE HAS A MAJORITY VOTE AT THE END OF THE SECOND BALLOT, THE TWO NAMES HAVING THE LARGEST NUMBER OF VOTES SHALL BE CANDIDATES DURING THE THIRD BALLOT. IF ONLY THREE CANDIDATES ARE NOMINATED, THE SECOND BALLOT SHALL BE REDUCED TO THE TWO CANDIDATES WITH THE LARGEST NUMBER OF VOTES ON THE FIRST BALLOT. THE DELEGATES OF THE NATIONAL ASSEMBLY SHALL BE THE MEMBERS OF THE NATIONAL EXECUTIVE COMMITTEE, THE PROVINCE GOVERNORS, AND THE COLLEGIATE PROVINCE REPRESENTATIVES, EACH OF WHOM SHALL HAVE ONE VOTE. THOSE CHAIRMEN OF NATIONAL COMMISSIONS WHO ARE NOT INCLUDED IN ANY OF THE FOREGOING CATEGORIES SHALL BE CONSIDERED EX-OFFICIO DELEGATES OF THE NATIONAL ASSEMBLY WITHOUT VOTE. A PROVINCE GOVERNOR OR COLLEGIATE PROVINCE REPRESENTATIVE WHO ALSO SERVES AS A MEMEBER OF THE NATIONAL EXECUTIVE COMMITTEE SHALL HAVE ONLY ONE VOTE. |
| FORM 990, PART VI, SECTION B, LINE 11 | UPON RECEIPT OF FORMS FROM OUTSIDE ACCOUNTING FIRM, THE EXECUTIVE DIRECTOR AND CONTROLLER REVIEW THEM INDIVIDUALLY AND COLLECTIVELY. IF THERE ARE ANY QUESTIONS, THE CONTROLLER CONTACTS THE ACCOUNTING FIRM FOR CLARIFICATION. AFTER THE EXECUTIVE DIRECTOR AND CONTROLLER HAVE APPROVED THE TAX FORMS, COPIES ARE FORWARDED TO THE NATIONAL EXECUTIVE COMMITTEE FOR APPROVAL. NATIONAL TREASURER ADVISES THE CONTROLLER OF ANY QUESTIONS OR CONCERNS; IF NONE ARE FOUND, THE FORM IS APPROVED FOR FILING. |
| FORM 990, PART VI, SECTION B, LINE 12C | THE CONFLICT OF INTEREST POLICY IS REVIEWED AND SIGNED BY EVERYONE ON AN ANNUAL BASIS. |
| FORM 990, PART VI, SECTION B, LINE 15 | EACH NATIONAL STAFF MEMBER COMPLETES A PERFORMANCE APPRAISAL OF TOP MANAGEMENT, OFFICERS, AND DIRECTORS DURING THE PAST YEAR. THESE ARE FORWARDED, IN UNOPENED ENVELOPES, TO THE NATIONAL PRESIDENT. THE NATIONAL PRESIDENT REVIEWS ANY COMMENTS ON THE APPRAISAL FORMS, COMPILES THE RESULTS, AND DISCUSSES THE RESULT OF THE APPRAISALS WITH THE NATIONAL EXECUTIVE COMMITTEE VIA CONFERENCE CALL. A PERCENTAGE OF INCREASE IS APPROVED BY A QUORUM WITHIN THE BUDGET GUIDELINES, AND THE NEW SALARY IS COMMUNICATED TO THE CONTROLLER. CURRENTLY, THERE IS NO PROCESS FOR DETERMINING THE COMPENSATION OF KEY EMPLOYEES SINCE BY DEFINITION THERE ARE NO KEY EMPLOYEES. |
| FORM 990, PART VI, SECTION C, LINE 19 | GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICIES, AND FINANCIAL STATEMENTS ARE MADE AVAILABLE TO STAKEHOLDERS ON AN ANNUAL BASIS. THESE DOCUMENTS ARE ALSO SUMMARIZED AT THE TRI-ANNUAL CONFERENCE IN THE TREASURER'S REPORT. ANY OTHER DOCUMENTS NOT PROVIDED ARE AVAILABLE UPON REQUEST AT ANY TIME. |
| FORM 990, PART IX, LINE 24E | OUTREACH PROGRAM 29,952. STAFFING EXPENSE 26,531. BAD DEBT 9,120. COMMITTEES 6,376. MISCELLANEOUS 2,434. CONTRACT LABOR 75. |
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