Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| Client Note 1 | Client Note 1 - Supplemental Information to Form 990North Carolina Insurance Guaranty Association, EIN 23-7355707Form 990, Part VII, Section A - Officers, Directors, Trustees, Key Employees, and Highest Compensated EmployeesThe North Carolina Insurance Guaranty Association is managed primarily by employees of the N. C. Rate Bureau and the N. C. Insurance Guaranty Association. There are no officers of the Association as defined by the North Carolina Insurance Guaranty Association's governing body's organizing documents. $490,177 of the $1,114,526 "Other Salaries and Wages" total included on the Form 990, Part IX, Line #7 represents amounts paid to the N. C. Rate Bureau for the time worked for the N. C. Insurance Guaranty Association by its respective employees.Included in Part VII, Section A is a list of this Association's Board of Directors. Since these Board members are employees of various insurance companies, we can not determine the average hours per week devoted to this responsibility. There was no compensation, contribution to benefit plan, or expense allowance paid to these Board members by the N. C. Insurance Guaranty Association. |
| Client Note 2 | Client Note 2 - Supplemental Information to Form 990North Carolina Insurance Guaranty Association, EIN 23-7355707Form 990, Part VI, Line 14, Written Document Retention and Destruction PolicyThe North Carolina Insurance Guaranty Association began creating a formal document retention and destruction policy during 2008. A final written policy has not yet been created.Although no formal document retention and destruction policy existed, informal policies did exist within the North Carolina Insurance Guaranty Association. Once the formal project resumes, the formal document retention and destruction policy project will consolidate these individual policies and procedures into an office-wide document and system. |
| Form 990, Part VI, Line 6: Explanation of Classes of Members or Shareholder | Insurers admitted as of June 25, l97l, to transact the kinds of insurance covered by the North Carolina Insurance Guaranty Association Act (Aritcle 48 of Chapter 58 of the General Statutes of North Carolina) are members of the North Carolina Insurance Guaranty Association. Insurers admitted after June 25, l97l, to transact the kinds of insurance covered by the North Carolina Insurance Guaranty Association Act become members effective on the admission date. All insurers becoming members after October l, l985, pay a $50.00 nonrefundable initial membership fee. |
| Form 990, Part VI, Line 7a: How Members or Shareholders Elect Governing Body | Member companies of the North Carolina Insurance Guaranty Association elect 7 voting members to the Board of Directors; the election of the member insurers is subject to the approval of the North Carolina Department of Insurance Commissioner. There is also 1 non-voting Board of Director member that is appointed by the North Carolina Department of Insurance Commisioner that is a property and casualty insurance agent. Each member insurer is entitled to one vote. Board of Directors serve for three-year terms. The elected Board of Directors elect a Chairman and other officers as necessary to serve a one-year term. The Board of Directors employs persons, firms, or companies as needed to handle administration and supervision of duties necessary for the Association's organization mission. |
| Form 990, Part VI, Line 11b: Form 990 Review Process | The annual Form 990 is prepared internally by the organization's Accounting Manager using tax preparation software. The completed return, including schedules and other necessary supporting information, is then forwarded to the organization's Director of Finance for review and approval. After the review and approval, the completed return is filed electronically to the Internal Revenue Service. The Board of Directors is notified when the return has been filed but does not receive a copy unless specifically requested. |
| Form 990, Part VI, Line 12c: Explanation of Monitoring and Enforcement of Conflicts | Each new employee receives an organizational handbook that outlines the requirement of all employees to devote their full time to employment with the North Carolina Insurance Guaranty Association. If an employee is engaged in outside work or holds another job, the handbook specifically states that the other business cannot interfere with satisfactory job performance and attendance at the Guaranty Association. Further, the Guaranty Association requires that all employees fully disclose any possible conflict of interest such as outside employment to their supervisor or manager in order to prevent a compromising situation.Conflict of interest is also regularly reviewed at each North Carolina Insurance Guaranty Association Board of Directors meeting as well as every Guaranty Association committee or sub-committee meeting. The North Carolina Insurance Guaranty Association's conflict of interest statement is included in the agenda and is referenced in every every Board of Directors, committee, and sub-committee meeting as a reminder to the governing committee and employees of their responsibilities. Per policy, members are not to vote, take action or use his or her personal influence on a matter that represents a personal conflict of interest. |
| Form 990, Part VI, Line 15b: Compensation Review and Approval Process for Officers and Key Employees | Compensation data is obtained through WorldAtWork, Mercer, and Aon Hewitt Associates salary surveys. Independent consultants have been utilized in the past to prepare guidelines and ranges for the General Manager's and top management compensation, as well as conducting a full compensation audit.This data is presented to a Joint Compensation Sub-committee, consisting of 3 member companies, during the 4th quarter of the year. After a review, the Joint Compensation sub-committe will recommend ranges for salary increases, merit increases for the following year. These recommendations are presented to the organization's governing body for approval, normally during the last month of the calendar year along with a comprehensive budget presentation. |
| Form 990, Part VI, Line 19: Other Organization Documents Publicly Available | Since the North Carolina Insurance Guaranty Association was created by state statute, its organizational governing documents are public record. The conflict of interest statements are disclosed as agenda items and minutes in each governing committee, committee, and sub-committee meeting the of the Guaranty AssociationThe financials of the organizations are made available to the public in these two manners:1) The annual filing of the organization's Form 990, Return of Organization Exempt from Income Tax, and 2) The appointment of a non-voting public property and casualty insurance agent to the Board of Directors by the North Carolina Commissioner of Insurance. The audited financial statements are presented to this agent along with the rest of the Board of Directors on an annual basis. |
| Other Changes In Net Assets Or Fund Balances - Other Decreases | Decrease in Liabilities due to bankruptcy of insurers = -$2888132 |
| Software ID: | 14000265 |
| Software Version: | 2014v5.0 |