Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION B, LINE 11b | The board of directors receive a copy of the Form 990 prior to submitting the return to the IRS. The board members have an opportunity to review the form and submit questions to the Audit Committee which discusses openly with the tax return preparer any questions prior to the 990 submission. |
| FORM 990, PART VI, SECTION B, LINE 15 | The organization engaged a consulting firm to perform a market study for each position below CEO, including the Senior Director, Operations. The firm used five separate salary data sources to place each position in an appropriate pay grade. Increases in salaries cannot exceed the maximum salary within a position's grade level. Pay Grades are reviewed annually for market and cost-of-living percentage increases. If an employee's job description changes or is updated significantly, the position is reevaluated by the consulting firm for current market data and determining if the pay grade for the position should change. The current CEO received an annual evaluation of performance from the IAAP Board. An independent human resources consulting firm performs annual market compensation analysis as well as training on how to use the performance evaluation and market analysis to determine an appropriate rate of merit increase. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE BYLAWS AND AUDITED FINANCIAL STATEMENTS ARE AVAILABLE THROUGH THE MEMBERSHIP WEB COMMUNITY FOR ANY MEMBER OF THE INTERNATIONAL ASSOCIATION OF ADMINISTRATIVE PROFESSIONALS TO VIEW AND/OR DOWNLOAD. |
| Part VI, Section B, 10b | IAAP has model bylaws which the chapters and divisions use to create their own bylaws but there are no formal written policies. |
| Form 990, Part VI, Section A, line 6 | The organization has professional, merited, student and associate classifications of members. Professional and merited members have rights and privileges of full participation at all levels. |
| Form 990, Part VI, Section A, Line 7a | The Elected Directors will be nominated in the manner determined by the Board and elected at the Business Session. Each Elected Director will serve for two (2) years or until her/his successor will have been elected, unless s/he sooner dies, resigns or is removed. Elected Director terms will be staggered so that no more than half of the Elected Directors are scheduled to expire in any given year. The Directors-at-Large, if any, will serve for one (1) year or until her/his successor will have been elected, unless s/he sooner dies, resigns or is removed. Vacancies in the office of Elected Director or Director-at-Large may be filled by the affirmative vote of the majority of the remaining directors and each director so elected will hold office for the unexpired term of her/his predecessor in office, if any, until the next election of directors or until her/his successor is elected, unless s/he sooner dies, resigns or is removed. A vacancy will be considered to exist by reason of the resignation, removal or death of a director and newly created directorships resulting from any increase in the number of directors. |
| Form 990, Part VI, Section A, line 7b | Bylaw changes and amendments must be approved by the Board of Directors. |
| Form 990, Part VI, Section B, line 12c | The organization regularly and consistently monitors and enforces its compliance with its conflict of interest policy via an annual representation that requires its directors and officers to affirm that they have disclosed any actual or possible conflict of interest situations. The board reviews all annual representations. In addition, at each monthly board meeting, an update of any outstanding conflicts or possible conflicts that were identified at prior meetings, and any newly identlified conflicts or possible conflicts that may have arisen since the last meeting, are addressed. A potentially conflicted member may make a presentation at a board meeting, but after the presentation, he/she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest. The Board shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement. After exercising due diligience, the board or committee shall determine whether IAAP can obtain with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest. If a more advangtaeous transaction or arrangement is not reasonably possible under circumstances not producing a conflict of interest, the board or committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in IAAP's best interest, for its own benefit, and whether it is fair and reasonable. In conformity with the above determination it shall make its decision as to whether to enter the transaction or arrangement. If the board or committee has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose. If, after hearing the member's response and after making further investigation as warranted by the circumstances, the board or committee determines the member has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action. |
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